Florida Senate - 2010                                    SB 2206
       
       
       
       By Senator Alexander
       
       
       
       
       17-01486-10                                           20102206__
    1                        A bill to be entitled                      
    2         An act relating to the Chief Financial Officer;
    3         providing definitions; requiring governmental and
    4         statutorily created entities to maintain their
    5         financial data in accordance with the requirements of
    6         the Chief Financial Officer by a certain date;
    7         requiring the Chief Financial Officer to adopt a chart
    8         of accounts that meets certain requirements by a
    9         certain date; requiring a review and update of the
   10         chart of accounts; requiring the Chief Financial
   11         Officer to adopt certain procedures relating to the
   12         chart of accounts; providing a contingent effective
   13         date.
   14  
   15  Be It Enacted by the Legislature of the State of Florida:
   16  
   17         Section 1. Chart of accounts.—
   18         (1) DEFINITIONS.—As used in this section, the term:
   19         (a)“State agency” includes any official, officer,
   20  commission, board, authority, council, committee, or department
   21  of the executive branch; state attorneys, public defenders,
   22  criminal conflict and civil regional counsel, and capital
   23  collateral regional counsel; the Florida Clerks of Court
   24  Operations Corporation; the Justice Administrative Commission;
   25  the Florida Housing Finance Corporation; the Florida Public
   26  Service Commission; the State Board of Administration; the
   27  judicial branch, including The Florida Bar and the Florida Board
   28  of Bar Examiners; and the legislative branch.
   29         (b)“Local government” means a municipality, county, water
   30  management district, special district, and any other
   31  governmental entity created by a local government, including a
   32  citizen support organization or a direct-support organization.
   33         (c)“Educational entity” means a state university, a state
   34  or community college, a school district, or any other
   35  governmental entity created by a state university, state or
   36  community college, or school district, including a citizen
   37  support organization or a direct-support organization.
   38         (d) “Statutorily authorized entity” means an entity
   39  created, established, or organized, or authorized to be created
   40  or established, by general law and authorized to receive,
   41  disburse, expend, administer, award, recommend expenditure of,
   42  handle, manage, or have custody or control of funds appropriated
   43  by the Legislature.
   44         (2) INITIAL CODING STRUCTURE.—
   45         (a)By July 1, 2011, each state agency shall maintain its
   46  financial data in a manner that is consistent with the
   47  applicable common financial data management codes for such
   48  agency adopted by the Chief Financial Officer and in effect on
   49  January 1, 2010.
   50         (b) By July 1, 2011, each local government shall maintain
   51  its financial data in a manner that is consistent with the chart
   52  of accounts for local governments adopted by the Chief Financial
   53  Officer and in effect on January 1, 2010.
   54         (c) By July 1, 2011, each educational entity shall maintain
   55  its financial data in a manner that is consistent with the
   56  applicable common financial data management codes for such
   57  entity adopted by the Chief Financial Officer and in effect on
   58  January 1, 2010. The Chief Financial Officer, in consultation
   59  with the educational entities, shall develop an initial uniform
   60  coding structure that requires expenditure and revenue detail at
   61  a level of specificity required for a state agency on January 1,
   62  2010. Such basic coding structure must be completed by January
   63  1, 2011.
   64         (d) Each statutorily authorized entity shall maintain its
   65  financial data in a manner that is consistent with the
   66  applicable common financial data management codes for such
   67  entity adopted by the Chief Financial Officer and in effect on
   68  January 1, 2010.
   69         (3)UPGRADED CODING STRUCTURE.—
   70         (a) By January 1, 2013, the Chief Financial Officer, after
   71  consultation with the state agencies, local governments,
   72  educational entities, and statutorily authorized entities
   73  affected, shall adopt a chart of accounts that:
   74         1. Requires specific enterprise-wide data;
   75         2. Permits additional agency-specific data;
   76         3. Requires uniform data codes for expenditures and
   77  revenues by state, local government, and educational entities to
   78  the greatest extent possible; and
   79         4. Requires at least two additional levels of specificity
   80  on the expenditure of public funds.
   81         (b) Beginning January 1, 2014, and every 2 years
   82  thereafter, the Chief Financial Officer shall update the charts
   83  of accounts based on a review of the validity and usefulness of
   84  the data reported and after consultation with the Legislature
   85  and the state agencies, local governments, and educational
   86  entities about the need to modify the data requirements.
   87         (4) PROCEDURES.—The Chief Financial Officer shall adopt
   88  procedures regarding the approval and publication of the charts
   89  of accounts.
   90         Section 2. This act shall take effect on the same date that
   91  SJR ____ or a similar Joint Resolution takes effect, if such
   92  Joint Resolution is adopted in the same legislative session or
   93  an extension thereof and is approved by the electors.