Florida Senate - 2012 SB 1984
By the Committee on Budget
1 A bill to be entitled
2 An act relating to the state data center system;
3 amending s. 282.201, F.S.; revising the dates that
4 specified agency data centers must be consolidated
5 into a primary data center; deleting obsolete
6 provisions; exempting the Department of Law
7 Enforcement from data center consolidation
8 requirements; amending chapter 2011-66, Laws of
9 Florida, relating to the Law Enforcement Consolidation
10 Task Force; requiring that the task force provide
11 additional recommendations relating to the creation of
12 a consolidated law enforcement data center and
13 postponing the expiration of the task force; providing
14 effective dates.
16 Be It Enacted by the Legislature of the State of Florida:
18 Section 1. Subsection (4) of section 282.201, Florida
19 Statutes, is amended to read:
20 282.201 State data center system; agency duties and
21 limitations.—A state data center system that includes all
22 primary data centers, other nonprimary data centers, and
23 computing facilities, and that provides an enterprise
24 information technology service as defined in s. 282.0041, is
26 (4) SCHEDULE FOR CONSOLIDATIONS OF AGENCY DATA CENTERS.—
27 (a) Consolidations of agency data centers shall be made by
28 the date and to the specified primary data center as provided in
29 this section and in accordance with budget adjustments contained
30 in the General Appropriations Act.
(b) By December 31, 2011, the following shall be
32 consolidated into the Northwest Regional Data Center:
33 1. The Department of Education’s Knott Data Center in the
34 Turlington Building.
35 2. The Department of Education’s Division of Vocational
37 3. The Department of Education’s Division of Blind
38 Services, except for the division’s disaster recovery site in
39 Daytona Beach.
40 4. The FCAT Explorer.
41 5. FACTS.org.
42 (c) During the 2011-2012 fiscal year, the following shall
43 be consolidated into the Southwood Shared Resource Center:
44 1. By September 30, 2011, the Department of Corrections.
45 2. By March 31, 2012, the Department of Transportation’s
46 Burns Building.
47 3. By March 31, 2012, the Department of Transportation’s
48 Survey & Mapping Office.
49 (d) During the 2011-2012 fiscal year, the following shall
50 be consolidated into the Northwood Shared Resource Center:
51 1. By July 1, 2011, the Department of Transportation’s
52 Office of Motor Carrier Compliance.
53 2. By March 31, 2012, the Department of Highway Safety and
54 Motor Vehicles.
55 (e) During the 2012-2013 fiscal year, the following shall
56 be consolidated into the Southwood Shared Resource Center:
57 1. By September 30, 2012, the Division of Emergency
58 Management and the Department of Community Affairs, except for
59 the Emergency Operation Center’s management system in
60 Tallahassee and the Camp Blanding Emergency Operations Center in
62 2. By September 30, 2012, the Department of Revenue’s
63 Carlton Building and Imaging Center locations.
64 3. By December 31, 2012, the Department of Health’s Test
65 and Development Lab and all remaining data center resources
66 located at the Capital Circle Office Complex.
67 (b) (f) During the 2012-2013 fiscal year, the following
68 shall be consolidated into the Northwood Shared Resource Center:
69 1. By July 1, 2012, the Agency for Health Care
71 2. By October December 31, 2012, the Department of
72 Environmental Protection’s Palmetto Commons.
73 3. By December 31, 2012, the Department of Health’s Test
74 and Development Lab and all remaining data center resources
75 located at the Capital Circle Office Complex March 30, 2013, the
76 Department of Law Enforcement’s headquarters location.
77 (c) During the 2012-2013 fiscal year, the Department of
78 Revenue’s Carlton Building and Imaging Center locations shall,
79 by September 30, 2012, be consolidated into the Northwest
80 Regional Data Center.
81 (d) (g) During the 2013-2014 fiscal year, the following
82 agencies shall work with the Agency for Enterprise Information
83 Technology to begin preliminary planning for consolidation into
84 a primary data center:
85 1. The Department of the Lottery’s headquarters location.
86 1. 2. The Department of Legal Affairs.
87 2. 3. The Fish and Wildlife Conservation Commission, except
88 for the commission’s Fish and Wildlife Research Institute in St.
90 3. 4. The Executive Office of the Governor.
91 4. 5. The Department of Veterans’ Affairs.
92 5. 6. The Department of Elderly Affairs.
93 6. 7. The Department of Financial Services’ Hartman, Larson,
94 and Fletcher Building Data Centers.
95 7. 8. The Department of Agriculture and Consumer Services’
96 Agriculture Management Information Center in the Mayo Building
97 and Division of Licensing.
98 (e) (h) During the 2014-2015 fiscal year, the following
99 agencies shall work with the Agency for Enterprise Information
100 Technology to begin preliminary planning for consolidation into
101 a primary data center:
102 1. The Department of Health’s Jacksonville Lab Data Center.
103 2. The Department of Transportation’s district offices,
104 toll offices, and the District Materials Office.
105 3. The Department of Military Affairs’ Camp Blanding Joint
106 Training Center in Starke.
107 4. The Department of Community Affairs’ Camp Blanding
108 Emergency Operations Center in Starke.
109 5. The Department of Education’s Division of Blind Services
110 disaster recovery site in Daytona Beach.
111 6. The Department of Education’s disaster recovery site at
112 Santa Fe College.
113 7. The Department of the Lottery’s Disaster Recovery Backup
114 Data Center in Orlando.
115 8. The Fish and Wildlife Conservation Commission’s Fish and
116 Wildlife Research Institute in St. Petersburg.
117 9. The Department of Children and Family Services’ Suncoast
118 Data Center in Tampa.
119 10. The Department of Children and Family Services’ Florida
120 State Hospital in Chattahoochee.
121 (f) (i) During the 2015-2016 fiscal year, all computing
122 resources remaining within an agency nonprimary data center or
123 computing facility shall be transferred to a primary data center
124 for consolidation unless otherwise required to remain in the
125 agency for specified financial, technical, or business reasons
126 that must be justified in writing and approved by the Agency for
127 Enterprise Information Technology. Such data centers, computing
128 facilities, and resources must be identified by the Agency for
129 Enterprise Information Technology by October 1, 2014.
130 (g) (j) Any agency that is consolidating agency data centers
131 into a primary data center must execute a new or update an
132 existing service-level agreement within 60 days after the
133 specified consolidation date, as required by s. 282.203, in
134 order to specify the services and levels of service it is to
135 receive from the primary data center as a result of the
136 consolidation. If an agency is unable to execute a service-level
137 agreement by that date, the agency shall submit a report to the
138 Executive Office of the Governor and to the chairs of the
139 legislative appropriations committees within 5 working days
140 after that date which explains the specific issues preventing
141 execution and describing its plan and schedule for resolving
142 those issues.
143 (h) (k) Beginning September 1, 2011, and every 6 months
144 thereafter until data center consolidations are complete, the
145 Agency for Enterprise Information Technology shall provide a
146 status report on the implementation of the consolidations that
147 must be completed during the fiscal year. The report shall be
148 submitted to the Executive Office of the Governor and the chairs
149 of the legislative appropriations committees. The report must,
150 at a minimum, describe:
151 1. Whether the consolidation is on schedule, including
152 progress on achieving the milestones necessary for successful
153 and timely consolidation of scheduled agency data centers and
154 computing facilities; and
155 2. The risks that may affect the progress or outcome of the
156 consolidation and how these risks are being addressed,
157 mitigated, or managed.
158 (i) (l) Each agency identified in this subsection for
159 consolidation into a primary data center shall submit a
160 transition plan to the Agency for Enterprise Information
161 Technology by September 1 of the fiscal year before the fiscal
162 year in which the scheduled consolidation will occur. Transition
163 plans shall be developed in consultation with the appropriate
164 primary data centers and the Agency for Enterprise Information
165 Technology, and must include:
166 1. An inventory of the agency data center’s resources being
167 consolidated, including all hardware, software, staff, and
168 contracted services, and the facility resources performing data
169 center management and operations, security, backup and recovery,
170 disaster recovery, system administration, database
171 administration, system programming, job control, production
172 control, print, storage, technical support, help desk, and
173 managed services, but excluding application development;
174 2. A description of the level of services needed to meet
175 the technical and operational requirements of the platforms
176 being consolidated and an estimate of the primary data center’s
177 cost for the provision of such services;
178 3. A description of resources for computing services
179 proposed to remain in the department;
180 4. A timetable with significant milestones for the
181 completion of the consolidation; and
182 5. The specific recurring and nonrecurring budget
183 adjustments of budget resources by appropriation category into
184 the appropriate data processing category pursuant to the
185 legislative budget instructions in s. 216.023 necessary to
186 support agency costs for the transfer.
187 (j) (m) Each primary data center shall develop a transition
188 plan for absorbing the transfer of agency data center resources
189 based upon the timetables for transition as provided in this
190 subsection. The plan shall be submitted to the Agency for
191 Enterprise Information Technology, the Executive Office of the
192 Governor, and the chairs of the legislative appropriations
193 committees by September 30 of the fiscal year before the fiscal
194 year in which the scheduled consolidations will occur. Each plan
195 must include:
196 1. An estimate of the cost to provide data center services
197 for each agency scheduled for consolidation;
198 2. A staffing plan that identifies the projected staffing
199 needs and requirements based on the estimated workload
200 identified in the agency transition plan;
201 3. The fiscal year adjustments to budget categories in
202 order to absorb the transfer of agency data center resources
203 pursuant to the legislative budget request instructions provided
204 in s. 216.023;
205 4. An analysis of the cost effects resulting from the
206 planned consolidations on existing agency customers; and
207 5. A description of any issues that must be resolved in
208 order to accomplish as efficiently and effectively as possible
209 all consolidations required during the fiscal year.
210 (k) (n) The Agency for Enterprise Information Technology
211 shall develop a comprehensive transition plan, which shall be
212 submitted by October 15th of the fiscal year before the fiscal
213 year in which the scheduled consolidations will occur to each
214 primary data center, to the Executive Office of the Governor,
215 and the chairs of the legislative appropriations committees. The
216 transition plan shall be developed in consultation with agencies
217 submitting agency transition plans and with the affected primary
218 data centers. The comprehensive transition plan must include:
219 1. Recommendations for accomplishing the proposed
220 transitions as efficiently and effectively as possible with
221 minimal disruption to customer agency business processes;
222 2. Strategies to minimize risks associated with any of the
223 proposed consolidations;
224 3. A compilation of the agency transition plans submitted
225 by agencies scheduled for consolidation for the following fiscal
226 year; and
227 4. Revisions to any budget adjustments provided in the
228 agency or primary data center transition plans.
229 (l) (o) Any agency data center scheduled for consolidation
230 after the 2011-2012 fiscal year may consolidate into a primary
231 data center before its scheduled date contingent upon the
232 approval of the Agency for Enterprise Information Technology.
233 (m) The Department of Law Enforcement is exempt from data
234 center consolidation requirements under this section.
235 Section 2. Effective upon this act becoming a law,
236 subsection (3) of section 31 of chapter 2011-66, Laws of
237 Florida, is amended, and subsections (4) and (5) are added to
238 that section, to read:
239 Section 31. Effective July 1, 2011, a Law Enforcement
240 Consolidation Task Force is created.
241 (3) The task force shall evaluate any duplication of law
242 enforcement functions throughout state government and identify
243 any functions that are appropriate for possible consolidation.
244 The task force shall also evaluate administrative functions,
245 including, but not limited to, accreditation, training, legal
246 representation, vehicle fleets, aircraft, civilian-support
247 staffing, information technology, and geographic regions,
248 districts, or troops currently in use. The task force shall also
249 evaluate whether the Florida Highway Patrol should limit its
250 jurisdiction, except while in fresh pursuit, to the State
251 Highway System or the Florida Intrastate Highway System. If the
252 task force concludes that any state law enforcement
253 consolidation is appropriate, the task force shall make
254 recommendations and submit a plan to consolidate those state law
255 enforcement responsibilities. Any plan submitted must include
256 recommendations on the methodology to be used to achieve any
257 state law enforcement consolidation recommended by the task
258 force by June 30, 2013. The task force shall submit to the
259 President of the Senate and the Speaker of the House of
260 Representatives a report that which includes any recommendations
261 and plan developed by the task force by December 31, 2011. The
262 task force expires June 30, 2012.
263 (4) By October 31, 2012, the task force shall submit a
264 report to the Governor, the President of the Senate, and the
265 Speaker of the House of Representatives which makes
266 recommendations relating to the creation of a consolidated law
267 enforcement data center environment that acknowledges the unique
268 requirements of state law enforcement systems in the support of
269 public safety. The report’s recommendations should align with
270 the original recommendations of the law enforcement
271 consolidation task force which combine state law enforcement
272 systems across the law enforcement enterprise. The report must
273 recommend the location and operation of a law enforcement data
274 center that meets all security requirements of the criminal
275 justice information systems. The report must also include
276 recommendations on the strategy to be used for creating the law
277 enforcement data center and timelines for when the center should
278 be completed and operational.
279 (5) The task force expires December 31, 2012.
280 Section 3. Except as otherwise expressly provided in this
281 act and except for this section, which shall take effect upon
282 this act becoming a law, this act shall take effect July 1.