Florida Senate - 2018 COMMITTEE AMENDMENT
Bill No. CS for SB 354
Ì703092ÉÎ703092
LEGISLATIVE ACTION
Senate . House
.
.
.
.
.
—————————————————————————————————————————————————————————————————
—————————————————————————————————————————————————————————————————
The Committee on Appropriations (Stargel) recommended the
following:
1 Senate Amendment to Amendment (522564) (with directory and
2 title amendments)
3
4 Delete lines 311 - 333
5 and insert:
6 (9) RULES.—
7 (c) The Department of Management Services may adopt rules
8 to administer the provisions of this section relating to the
9 statewide travel management system.
10 (16) STATEWIDE TRAVEL MANAGEMENT SYSTEM.—
11 (a) For purposes of this subsection, the term:
12 1. “Local constitutional officer” includes sheriffs, tax
13 collectors, property appraisers, supervisors of elections,
14 clerks of the circuit court, county commissioners, district
15 school board members, and superintendents of schools.
16 2. “Reporting entity” includes each municipality, county,
17 local constitutional officer, county school district, state
18 college, state university, and water management district.
19 3. “Statewide travel management system” means the system
20 used by the Department of Management Services to:
21 a. Collect and store information relating to public officer
22 or employee travel information.
23 b. Standardize and automate agency travel management.
24 c. Allow for travel planning and approval, expense
25 reporting, and reimbursement.
26 d. Allow travel information queries.
27 (b) Each executive branch state government agency and the
28 judicial branch must report on the statewide travel management
29 system all public officer and employee travel information,
30 including, but not limited to, name and position title, purpose
31 of travel, dates and location of travel, mode of travel,
32 confirmation from the head of the agency or designee
33 authorization if required, and total travel cost.
34 1. Each executive branch state government agency and the
35 judicial branch must use the statewide travel management system
36 for purposes of travel authorization and reimbursement.
37 2. By November 1, 2018, the Department of Management
38 Services shall make available to the public all travel reports
39 posted on the statewide travel management system for executive
40 branch state government agencies and the judicial branch.
41 (c) Each reporting entity must post on the statewide travel
42 management system information relating to all travel resulting
43 in an overnight stay for public officers and employees,
44 including, but not limited to, name and position title, purpose
45 of travel, dates and location of travel, mode of travel, and
46 total travel costs.
47 1. Each reporting entity shall post one travel report per
48 entity. A local constitutional officer may post a separate
49 travel report from the respective county travel report.
50 2. Every month, each reporting entity shall post a travel
51 report for the previous month.
52 3. The Department of Management Services shall provide a
53 format and method for reporting entities to post travel reports.
54 4. No later than November 1, 2019, each reporting entity
55 shall post monthly travel reports relating to all travel
56 resulting in an overnight stay for public officers and
57 employees.
58 5. Beginning December 1, 2019, the Department of Management
59 Services shall make available to the public all travel reports
60 for reporting entities which are in the statewide travel
61 management system.
62 6. The requirements of this paragraph are contingent upon
63 the Legislature appropriating at least $5.4 million to the
64 Department of Management Services for the 2018-2019 fiscal year
65 to implement the system for the reporting entities.
66 (d) Travel reports made available on the statewide travel
67 management system may not reveal information made confidential
68 and exempt or exempt by law.
69 1. A reporting entity must redact confidential and exempt
70 or exempt information from a travel report before posting the
71 report on the statewide travel management system. If the
72 reporting entity becomes aware that an improperly redacted
73 travel report has been posted, the entity must notify the
74 Department of Management Services and immediately request
75 removal of the travel report from the statewide travel
76 management system. Within 7 business days of becoming aware that
77 an improperly redacted travel report has been posted, the entity
78 must post a properly redacted travel report on the statewide
79 travel management system.
80 2. The Secretary of Management Services or an officer, an
81 employee, or a contractor of the department is not responsible
82 for redacting confidential and exempt or exempt information from
83 a travel report posted on the statewide travel management
84 system.
85 3. The posting of travel reports on the statewide travel
86 management system or the provision of information on a website
87 for public viewing and downloading does not supersede the duty
88 of a reporting entity to respond to a public records request or
89 subpoena for the information.
90 Section 6. The Legislature finds that a proper and
91 legitimate state purpose is served when the travel records of
92 state and local employees are transparent to members of the
93 public. Therefore, the Legislature determines and declares that
94 this act fulfills an important state interest.
95
96 ====== D I R E C T O R Y C L A U S E A M E N D M E N T ======
97 And the directory clause is amended as follows:
98 Delete line 267
99 and insert:
100 Statutes, is amended, paragraph (c) is added to subsection (9)
101 of that section, and subsection (16) is added to that
102
103 ================= T I T L E A M E N D M E N T ================
104 And the title is amended as follows:
105 Delete lines 1531 - 1537
106 and insert:
107 authorizing the Department of Management Services to
108 adopt rules for specified purposes; providing
109 definitions; requiring executive branch state
110 government agencies and the judicial branch to report
111 certain travel information of public officers and
112 employees in the statewide travel management system;
113 requiring executive branch state government agencies
114 and the judicial branch to use the statewide travel
115 management system for certain purposes; requiring the
116 Department of Management Services to make certain
117 travel reports available to the public by a specified
118 date; prescribing reporting requirements for the
119 statewide travel management system for certain
120 reporting entities; specifying that certain reporting
121 requirements are contingent upon funding by the
122 Legislature; specifying that travel reports may not
123 reveal information confidential and exempt or exempt
124 from public records requirements; providing for the
125 redaction of such information from travel reports;
126 specifying that the Secretary of Management Services
127 or the Department of Management Services is not
128 responsible for redacting such portions of travel
129 reports; providing for construction; providing a
130 declaration of important state interest; amending ss.