House Bill hb1967

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    Florida House of Representatives - 2002                HB 1967

        By the Fiscal Responsibility Council and Representative
    Lacasa





  1                      A bill to be entitled

  2         An act relating to human resource management;

  3         amending s. 110.116, F.S.; authorizing the

  4         Department of Management Services to contract

  5         with a vendor to provide a personnel

  6         information system; amending s. 110.201, F.S.;

  7         providing for the responsibility of the state

  8         to maintain certain personnel records;

  9         providing for the use of a contracted vendor;

10         amending ss. 110.406 and 110.606, F.S.;

11         authorizing a contracted vendor to assist in

12         compiling certain personnel data; amending s.

13         215.92, F.S.; redefining the term "functional

14         owner"; amending s. 215.93, F.S.; deleting

15         reference to the Cooperative Personnel

16         Employment Subsystem and replacing that term

17         with the term "personnel information system";

18         amending s. 215.94, F.S.; authorizing the

19         department to contract with a private sector

20         company to provide the personnel information

21         system and services required of the system;

22         providing an effective date.

23

24  Be It Enacted by the Legislature of the State of Florida:

25

26         Section 1.  Section 110.116, Florida Statutes, is

27  amended to read:

28         110.116  Personnel information system; payroll

29  procedures.--The Department of Management Services shall

30  establish and maintain, in coordination with the payroll

31  system of the Department of Banking and Finance, a complete

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    Florida House of Representatives - 2002                HB 1967

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  1  personnel information system for all authorized and

  2  established positions in the state service, with the exception

  3  of employees of the Legislature. The Department of Management

  4  Services may contract with a vendor to provide the personnel

  5  information system. The specifications shall be developed in

  6  conjunction with the payroll system of the Department of

  7  Banking and Finance and in coordination with the Auditor

  8  General. The Department of Banking and Finance shall determine

  9  that the position occupied by each employee has been

10  authorized and established in accordance with the provisions

11  of s. 216.251. The Department of Management Services shall

12  develop and maintain a position numbering system that will

13  identify each established position, and such information shall

14  be a part of the payroll system of the Department of Banking

15  and Finance. With the exception of employees of the

16  Legislature, this system shall include all career service

17  positions and those positions exempted from career service

18  provisions, notwithstanding the funding source of the salary

19  payments, and information regarding persons receiving payments

20  from other sources. Necessary revisions shall be made in the

21  personnel and payroll procedures of the state to avoid

22  duplication insofar as is feasible. A list shall be organized

23  by budget entity to show the employees or vacant positions

24  within each budget entity. This list shall be available to the

25  Speaker of the House of Representatives and the President of

26  the Senate upon request.

27         Section 2.  Paragraph (e) of subsection (1) and

28  subsection (5) of section 110.201, Florida Statutes, are

29  amended to read:

30         110.201  Personnel rules, records, and reports.--

31         (1)

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  1         (e)  It is the responsibility of the state employing

  2  agency to maintain these records and all other records and

  3  reports prescribed in applicable rules on a current basis. A

  4  contracted vendor responsible for maintenance of the personnel

  5  data may assist the state in maintaining these records.

  6         (5)  The department shall develop a workforce report

  7  that contains data representative of the state's human

  8  resources and may use the assistance of a contracted vendor

  9  responsible for maintenance of the personnel data. The report

10  should identify trends for planning and improving the

11  management of the state's human resources. The department

12  shall submit this report annually to the Governor, the

13  President of the Senate, and the Speaker of the House of

14  Representatives.

15         Section 3.  Subsection (1) of section 110.406, Florida

16  Statutes, is amended to read:

17         110.406  Senior Management Service; data collection.--

18         (1)  The department shall annually compile data

19  regarding the administration of the Senior Management Service.

20  The contracted vendor responsible for maintenance of the

21  personnel data may assist the department in compiling the

22  data.

23         Section 4.  Subsection (1) of section 110.606, Florida

24  Statutes, is amended to read:

25         110.606  Selected Exempt Service; data collection.--

26         (1)  The department shall annually compile data

27  regarding the administration of the Selected Exempt Service.

28  The contracted vendor responsible for maintenance of the

29  personnel data may assist the department in compiling the

30  data.

31

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  1         Section 5.  Subsection (6) of section 215.92, Florida

  2  Statutes, is amended to read:

  3         215.92  Definitions relating to Florida Financial

  4  Management Information System Act.--For the purposes of ss.

  5  215.90-215.96:

  6         (6)  "Functional owner" means the agency, or the that

  7  part of the judicial branch, that which has the legal

  8  responsibility to ensure that a subsystem is designed,

  9  implemented, and operated in accordance with design,

10  implement, and operate an information subsystem as provided by

11  ss. 215.90-215.96.

12         Section 6.  Paragraph (e) of subsection (1) and

13  subsection (2) of section 215.93, Florida Statutes, are

14  amended to read:

15         215.93  Florida Financial Management Information

16  System.--

17         (1)  To provide the information necessary to carry out

18  the intent of the Legislature, there shall be a Florida

19  Financial Management Information System. The Florida Financial

20  Management Information System shall be fully implemented and

21  shall be upgraded as necessary to ensure the efficient

22  operation of an integrated financial management information

23  system and to provide necessary information for the effective

24  operation of state government. Upon the recommendation of the

25  coordinating council and approval of the board, the Florida

26  Financial Management Information System may require data from

27  any state agency information system or information subsystem

28  or may request data from any judicial branch information

29  system or information subsystem that the coordinating council

30  and board have determined to have statewide financial

31  management significance. Each functional owner information

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  1  subsystem within the Florida Financial Management Information

  2  System shall be developed in such a fashion as to allow for

  3  timely, positive, preplanned, and prescribed data transfers

  4  between the Florida Financial Management Information System

  5  functional owner information subsystems and from other

  6  information systems. The principal unit of the system shall be

  7  the functional owner information subsystem, and the system

  8  shall include, but shall not be limited to, the following:

  9         (e)  Cooperative Personnel information system

10  Employment Subsystem.

11         (2)  Each information subsystem shall have a functional

12  owner, who may establish additional functions for the

13  subsystem unless specifically prohibited by ss. 215.90-215.96.

14  However, without the express approval of the board upon

15  recommendation of the coordinating council, no functional

16  owner nor any other agency shall have the authority to

17  establish or maintain additional subsystems which duplicate

18  any of the information subsystems of the Florida Financial

19  Management Information System. Each functional owner shall

20  solicit input and responses from agencies utilizing the

21  information subsystem. Each functional owner may contract with

22  the other functional owners or private sector entities for

23  assistance in the design, development, and implementation of

24  their information systems and subsystems. Each functional

25  owner shall include in its information subsystem functional

26  specifications the data requirements and standards of the

27  Florida Financial Management Information System as approved by

28  the board. Each functional owner shall establish design teams

29  that shall plan and coordinate the design and implementation

30  of its subsystem within the framework established by the

31  board. The design teams shall assist the design and

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  1  coordination staff in carrying out the duties assigned by the

  2  board or the coordinating council. The coordinating council

  3  shall review and approve the work plans for these projects.

  4         Section 7.  Subsection (5) and paragraph (c) of

  5  subsection (6) of section 215.94, Florida Statutes, are

  6  amended to read:

  7         215.94  Designation, duties, and responsibilities of

  8  functional owners.--

  9         (5)  The Department of Management Services shall be the

10  functional owner of the Cooperative personnel information

11  system Employment Subsystem. The department shall ensure that

12  the system is designed, implemented, and operated design,

13  implement, and operate the subsystem in accordance with the

14  provisions of ss. 110.116 and 215.90-215.96. The department

15  may contract with a private sector company or companies to

16  provide the system and services required of the personnel

17  information system. The subsystem shall include, but shall not

18  be limited to, functions for:

19         (a)  Maintenance of employee and position data,

20  including funding sources and percentages and salary lapse.

21  The employee data shall include, but not be limited to,

22  information to meet the payroll system requirements of the

23  Department of Banking and Finance and to meet the employee

24  benefit system requirements of the Department of Management

25  Services.

26         (b)  Recruitment and selection examination.

27         (c)  Time and leave reporting.

28         (d)  Collective bargaining.

29         (6)

30         (c)  The Auditor General shall specify those additional

31  features, characteristics, controls, and internal control

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    Florida House of Representatives - 2002                HB 1967

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  1  measures deemed necessary to carry out the provisions of this

  2  subsection. Further, it shall be the responsibility of each

  3  functional owner to ensure installation and incorporation of

  4  install and incorporate such specified features,

  5  characteristics, controls, and internal control measures

  6  within each information subsystem.

  7         Section 8.  This act shall take effect upon becoming a

  8  law.

  9

10            *****************************************

11                          HOUSE SUMMARY

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      Authorizes the Department of Management Services to
13    contract with a vendor to provide a personnel information
      system. Replaces the Cooperative Personnel Employment
14    Subsystem with such a personnel information system. See
      bill for details.
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