Florida Senate - 2005                      COMMITTEE AMENDMENT
    Bill No. CS for SB 778
                        Barcode 852128
                            CHAMBER ACTION
              Senate                               House
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11  The Committee on Ways and Means (Lawson) recommended the
12  following amendment:
14         Senate Amendment (with title amendment) 
15         On page 2, line 26 through page 6, line 17 delete all
16  of those lines
18  and insert:  
19         1.  Fifty dollars Per diem at the rate of $60; or
20         2.  If actual expenses exceed the amount permitted in
21  subparagraph 1. $50, the amounts permitted in paragraph (b)
22  for subsistence meals, plus actual expenses for lodging at a
23  single-occupancy rate to be substantiated by paid bills
24  therefor.
26  When lodging or meals are provided at a state institution, the
27  traveler shall be reimbursed only for the actual expenses of
28  such lodging or meals, not to exceed the maximum provided for
29  in this subsection.
30         (b)  All travelers shall be allowed the following
31  amounts for subsistence while on Class C travel on official
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Florida Senate - 2005 COMMITTEE AMENDMENT Bill No. CS for SB 778 Barcode 852128 1 business as provided in paragraph (5)(b): 2 1. Breakfast................................$4 $3 3 2. Lunch ...................................$8 $6 4 3. Dinner ..................................$15$12 5 (c) No one, whether traveling out of state or in 6 state, shall be reimbursed for any meal or lodging included in 7 a convention or conference registration fee paid by the state. 8 (d) For the 2004-2005 fiscal year only and 9 notwithstanding the other provisions of this subsection, for 10 Class C travel, a state traveler shall not be reimbursed on a 11 per diem basis nor shall a traveler receive subsistence 12 allowance. This paragraph expires July 1, 2005. 13 (7) TRANSPORTATION.-- 14 (d)1. The use of privately owned vehicles for official 15 travel in lieu of publicly owned vehicles or common carriers 16 may be authorized by the agency head or his or her designee. 17 Whenever travel is by privately owned vehicle, the traveler 18 shall be entitled to a mileage allowance at a fixed rate of 32 19 25 cents per mile for state fiscal year 1994-1995 and 29 cents 20 per mile thereafter or the common carrier fare for such 21 travel, if as determined by the agency head to be more 22 economical. 23 2. Reimbursement for expenditures related to the 24 operation, maintenance, and ownership of a vehicle shall not 25 be allowed when privately owned vehicles are used on public 26 business and reimbursement is made pursuant to this paragraph, 27 except as provided in subsection (8). 28 3.2. All mileage shall be shown from point of origin 29 to point of destination and, when possible, shall be computed 30 on the basis of the current map of the Department of 31 Transportation. Vicinity mileage necessary for the conduct of 2 4:55 PM 04/25/05 s0778.wm06.001
Florida Senate - 2005 COMMITTEE AMENDMENT Bill No. CS for SB 778 Barcode 852128 1 official business is allowable but must be shown as a separate 2 item on the expense voucher. 3 (11) TRAVEL AUTHORIZATION AND VOUCHER FORMS.-- 4 (a) Authorization forms.--The Department of Financial 5 Services shall furnish a uniform travel authorization request 6 form which shall be used by all state officers, and employees, 7 and authorized persons when requesting approval for the 8 performance of travel to a convention or conference. The form 9 shall include, but not be limited to, provision for the name 10 of each traveler, purpose of travel, period of travel, 11 estimated cost to the state, and a statement of benefits 12 accruing to the state by virtue of such travel. A copy of the 13 program or agenda of the convention or conference, itemizing 14 registration fees and any meals or lodging included in the 15 registration fee, shall be attached to, and filed with, the 16 copy of the travel authorization request form on file with the 17 agency. The form shall be signed by the traveler and by the 18 traveler's supervisor stating that the travel is to be 19 incurred in connection with official business of the state. 20 The head of the agency or his or her designated representative 21 shall not authorize or approve such request in the absence of 22 the appropriate signatures. A copy of the travel authorization 23 form shall be attached to, and become a part of, the support 24 of the agency's copy of the travel voucher. 25 (b) Voucher forms.-- 26 1. The Department of Financial Services shall furnish 27 a uniform travel voucher form which shall be used by all state 28 officers, and employees, and authorized persons when 29 submitting travel expense statements for approval and payment. 30 No travel expense statement shall be approved for payment by 31 the Chief Financial Officer unless made on the form prescribed 3 4:55 PM 04/25/05 s0778.wm06.001
Florida Senate - 2005 COMMITTEE AMENDMENT Bill No. CS for SB 778 Barcode 852128 1 and furnished by the department. The travel voucher form shall 2 provide for, among other things, the purpose of the official 3 travel and a certification or affirmation, to be signed by the 4 traveler, indicating the truth and correctness of the claim in 5 every material matter, that the travel expenses were actually 6 incurred by the traveler as necessary in the performance of 7 official duties, that per diem claimed has been appropriately 8 reduced for any meals or lodging included in the convention or 9 conference registration fees claimed by the traveler, and that 10 the voucher conforms in every respect with the requirements of 11 this section. The original copy of the executed uniform travel 12 authorization request form shall be attached to the uniform 13 travel voucher on file with the respective agency. 14 2. Statements for travel expenses incidental to the 15 rendering of medical services for and on behalf of clients of 16 the Department of Health shall be on forms approved by the 17 Department of Financial Services. 18 Section 2. It is the intent of the Legislature that 19 travel reimbursement rates be set at reasonable rates so that 20 travelers are adequately compensated for necessary expenses 21 incurred while conducting public business. Recognizing that 22 adequate information does not exist to fully address this 23 issue at this time, the Legislature directs: 24 (1) For fiscal year 2005-2006, each state agency to 25 submit to the Legislative Budget Commission quarterly reports 26 regarding the travel expenses incurred by the agency. The 27 agency shall detail expenses for mileage, per diem, 28 subsistence, lodging, rental cars, and other travel expenses. 29 The reports shall also identify fund sources of the travel 30 expenses. 31 (2) In planning for the 2006-2007 fiscal year, each 4 4:55 PM 04/25/05 s0778.wm06.001
Florida Senate - 2005 COMMITTEE AMENDMENT Bill No. CS for SB 778 Barcode 852128 1 agency to include in its legislative budget request 2 submission, the agency's best estimate of the incremental cost 3 necessary to fully fund the agency's 2003-2004 travel 4 expenses, based on reimbursement of mileage at the rate of 38 5 cents per mile, per diem at the rate of $90 per day, and 6 subsistence at the rate of $5 for breakfast, $11 for lunch, 7 and $23 for dinner. 8 9 (Redesignate subsequent sections.) 10 11 12 ================ T I T L E A M E N D M E N T =============== 13 And the title is amended as follows: 14 On page 1, lines 7 and 8, delete those lines 15 16 and insert: 17 provisions; providing legislative intent; 18 requiring state agencies to submit certain 19 information; providing an effective date. 20 21 22 23 24 25 26 27 28 29 30 31 5 4:55 PM 04/25/05 s0778.wm06.001