Senate Bill sb1680c1
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Florida Senate - 2006 CS for SB 1680
By the Committees on Governmental Oversight and Productivity;
and Government Efficiency Appropriations
585-1991-06
1 A bill to be entitled
2 An act relating to public documents; amending
3 s. 257.05, F.S.; requiring that each state
4 official, agency, board, and court provide to
5 the Division of Library and Information
6 Services of the Department of State an annual
7 list of public documents issued by the
8 official, agency, board, or court; amending s.
9 283.31, F.S.; defining the term "publication"
10 for purposes of a requirement that an executive
11 agency maintain records of certain publication
12 costs; amending s. 283.55, F.S.; revising the
13 form used by each state agency for the purpose
14 of purging publication mailing lists; providing
15 an effective date.
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17 Be It Enacted by the Legislature of the State of Florida:
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19 Section 1. Subsection (2) of section 257.05, Florida
20 Statutes, is amended to read:
21 257.05 Public documents; delivery to, and distribution
22 by, division.--
23 (2)(a) Each state official, state department, state
24 board, state court, or state agency issuing public documents
25 shall furnish the Division of Library and Information Services
26 of the Department of State 35 copies of each of those public
27 documents, as issued, for deposit in and distribution by the
28 division. However, if the division so requests, as many as 15
29 additional copies of each public document shall be supplied to
30 it.
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Florida Senate - 2006 CS for SB 1680
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1 (b) If any state official, state department, state
2 board, state court, or state agency has fewer than 40 copies
3 of any public document, it shall supply the division with 2
4 copies of each such public document for deposit in the State
5 Library.
6 (c) By December 31 of each year, any state official,
7 state department, state board, state court, or state agency
8 issuing public documents shall furnish to the division a list
9 of all public documents, including each publication that is on
10 the agency's website, issued by the official, department,
11 board, court, or agency during that calendar year.
12 (d)(c) As issued, daily journals and bound journals of
13 each house of the Legislature; slip laws and bound session
14 laws, both general and special; and Florida Statutes and
15 supplements thereto shall be furnished to the division by the
16 state official, department, or agency having charge of their
17 distribution. The number of copies furnished shall be
18 determined by requests of the division, which number in no
19 case may exceed 35 copies of the particular publication.
20 Section 2. Section 283.31, Florida Statutes, is
21 amended to read:
22 283.31 Records of executive agency publications.--Each
23 agency shall maintain a record of any publication, as defined
24 in s. 257.05, the printing of which costs in excess of the
25 threshold amount provided in s. 287.017 for CATEGORY THREE, at
26 least part of which is paid for by state funds appropriated by
27 the Legislature. Such record shall also contain the following:
28 written justification of the need for such publication,
29 purpose of such publication, legislative or administrative
30 authority, sources of funding, frequency and number of issues,
31 and reasons for deciding to have the publication printed
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Florida Senate - 2006 CS for SB 1680
585-1991-06
1 in-house, by another agency or the Legislature, or purchased
2 on bid. In addition, such record shall contain the
3 comparative costs of alternative printing methods when such
4 costs were a factor in deciding upon a method. The record of
5 the corporation operating the correctional industry printing
6 program shall include the cost of materials used, the cost of
7 labor, the cost of overhead, the amount of profit made by the
8 corporation for such printing, and whether the state agencies
9 that contract with the corporation for printing are prudently
10 determining the price paid for such printing.
11 Section 3. Section 283.55, Florida Statutes, is
12 amended to read:
13 283.55 Purging of publication mailing lists.--
14 (1) By March 1 of each odd-numbered year, every agency
15 shall survey the addresses on each of its publication mailing
16 lists by providing each addressee the following form, which
17 must also disclose whether the publication is available on the
18 agency's website:
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20 ...(Name of publication)...
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22 Please choose one of the following options:
23 [] I would like to receive this publication in hard
24 copy format.
25 [] I would like to receive this publication in
26 electronic format. My e-mail address is:__________.
27 [] I do not wish to receive this publication.
28 Do you wish to continue receiving this publication?
29 Yes.... No....
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Florida Senate - 2006 CS for SB 1680
585-1991-06
1 Should your response to this survey not be received by
2 April 30, your name will be automatically purged from our
3 mailing list.
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5 Those addressees who respond shall be maintained or removed
6 from such mailing list in accordance with the responses.
7 Those addressees not responding by April 30 of such
8 odd-numbered year shall be automatically purged from such
9 mailing list. Agencies are prohibited from supplying
10 addressees with postpaid response forms.
11 (2) The provisions of this section apply to any
12 agency, except a state university or an agency the mailing
13 list of which consists only of those persons registered with
14 or licensed by the agency and the registration or license fee
15 of which includes payment by the registrants or licensees as
16 subscribers for the publication of the agency.
17 Section 4. This act shall take effect July 1, 2006.
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19 STATEMENT OF SUBSTANTIAL CHANGES CONTAINED IN
COMMITTEE SUBSTITUTE FOR
20 Senate Bill 1680
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22 Clarifies that agency website publications are documents that
must be included on the annual list provided to the Department
23 of State by an agency.
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