1 | The Civil Justice Committee recommends the following: |
2 |
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3 | Council/Committee Substitute |
4 | Remove the entire bill and insert: |
5 | A bill to be entitled |
6 | An act relating to community associations; creating s. |
7 | 712.11, F.S.; providing for the revival of certain |
8 | declarations that have been extinguished; amending s. |
9 | 718.110, F.S.; revising provisions relating to the |
10 | amendment of declarations; providing legislative findings |
11 | and a finding of compelling state interest; requiring a |
12 | holder of a recorded mortgage on a condominium unit that |
13 | requires the consent or joinder of a mortgagee to an |
14 | amendment to provide certain information to a condominium |
15 | association; providing definitions; providing criteria for |
16 | consent to an amendment; requiring notice regarding |
17 | proposed amendments to mortgagees; providing criteria for |
18 | notification; requiring the association to conduct a |
19 | diligent search to identify mortgagees; requiring the |
20 | association's representative to execute an affidavit |
21 | confirming that a diligent search was conducted; |
22 | prohibiting the declaration of condominium, articles of |
23 | incorporation, or bylaws from requiring the consent or |
24 | joinder of more than a specified percent of the eligible |
25 | mortgagees in connection with proposed amendments under |
26 | certain conditions; providing criteria for enforcement; |
27 | requiring mortgagees seeking to disapprove a proposed |
28 | amendment to provide certain information to the |
29 | association; providing for the recovery of certain costs |
30 | and attorney's fees; amending s. 718.404, F.S.; providing |
31 | retroactive application of provisions relating to mixed- |
32 | use condominiums; amending s. 720.302, F.S.; revising |
33 | governing provisions relating to corporations that operate |
34 | residential homeowners' associations; amending s. 720.303, |
35 | F.S.; providing that special assessments may not be levied |
36 | at a board meeting except under certain circumstances; |
37 | revising provisions relating to the closed-circuit cable |
38 | broadcast notice requirement; authorizing the association |
39 | to charge a reasonable fee for providing good faith |
40 | responses to certain requests for information by or on |
41 | behalf of a prospective purchaser or lienholder; providing |
42 | conditions for exemption from liability for providing such |
43 | information; revising what must be included in an |
44 | association's annual budget; providing for reserve |
45 | accounts for capital expenditures and deferred |
46 | maintenance; revising when the association must have its |
47 | financial report completed and provided to members; |
48 | repealing s. 720.303(2), F.S., as amended, relating to |
49 | board meetings, to remove conflicting versions of that |
50 | subsection; amending s. 720.305, F.S.; providing that, |
51 | where a member is entitled to collect attorney's fees |
52 | against the association, the member may also recover |
53 | additional amounts as determined by the court; amending s. |
54 | 720.306, F.S.; providing that certain mergers or |
55 | consolidations of an association shall not be considered a |
56 | material or adverse alteration of the proportionate voting |
57 | interest appurtenant to a parcel; revising provisions |
58 | relating to items that members and parcel owners may |
59 | address at membership meetings; amending s. 720.307, F.S.; |
60 | providing additional documents that the developer must |
61 | deliver at the time the association members elect the |
62 | board of directors; amending s. 720.308, F.S.; providing |
63 | for the establishment of guarantees of common expenses |
64 | shared by association members; amending s. 720.311, F.S.; |
65 | revising provisions relating to dispute resolution; |
66 | providing that the filing of any petition for arbitration |
67 | or the serving of an offer for presuit mediation shall |
68 | toll the applicable statute of limitations; providing that |
69 | certain disputes between an association and a parcel owner |
70 | shall be subject to presuit mediation; revising provisions |
71 | to conform; providing that temporary injunctive relief may |
72 | be sought in certain disputes subject to presuit |
73 | mediation; authorizing the court to refer the parties to |
74 | mediation under certain circumstances; requiring the |
75 | aggrieved party to serve on the responding party a written |
76 | offer to participate in presuit mediation; providing a |
77 | form for such offer; providing that service of the offer |
78 | is effected by the sending of such an offer in a certain |
79 | manner; providing that the prevailing party in any |
80 | subsequent arbitration or litigation proceedings is |
81 | entitled to seek recovery of all costs and attorney's fees |
82 | incurred in the presuit mediation process; requiring the |
83 | mediator or arbitrator to meet certain certification |
84 | requirements; removing a requirement relating to |
85 | development of an education program to increase awareness |
86 | of the operation of homeowners' associations and the use |
87 | of alternative dispute resolution techniques; providing |
88 | effective dates. |
89 |
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90 | Be It Enacted by the Legislature of the State of Florida: |
91 |
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92 | Section 1. Section 712.11, Florida Statutes, is created to |
93 | read: |
94 | 712.11 Covenant revitalization.--A homeowners' association |
95 | not otherwise subject to chapter 720 may use the procedures set |
96 | forth in ss. 720.403-720.407 to revive covenants that have |
97 | lapsed under the terms of this chapter. |
98 | Section 2. Effective October 1, 2006, subsection (11) of |
99 | section 718.110, Florida Statutes, is amended to read: |
100 | 718.110 Amendment of declaration; correction of error or |
101 | omission in declaration by circuit court.-- |
102 | (11)(a) Notwithstanding any provision to the contrary |
103 | contained in this section, any provision in the declaration of |
104 | condominium, articles of incorporation, or bylaws that requires |
105 | declaration recorded after April 1, 1992, may not require the |
106 | consent or joinder of some or all mortgagees of units or any |
107 | other portion of the condominium property to or in amendments to |
108 | the declaration of condominium, articles of incorporation, or |
109 | bylaws shall be void to the extent not, unless the requirement |
110 | is limited to amendments materially affecting the rights or |
111 | interests of the mortgagees, or as otherwise required by the |
112 | Federal National Mortgage Association or the Federal Home Loan |
113 | Mortgage Corporation, and any consent or joinder shall unless |
114 | the requirement provides that such consent may not be |
115 | unreasonably withheld. It shall be presumed that, except as to |
116 | those matters described in subsections (4) and (8) or other |
117 | issues materially affecting the mortgagee's security interest in |
118 | the property, amendments to the declaration of condominium, |
119 | articles of incorporation, or bylaws do not materially affect |
120 | the rights or interests of mortgagees. In the event mortgagee |
121 | consent is provided other than by properly recorded joinder, |
122 | such consent shall be evidenced by affidavit of the association |
123 | recorded in the public records of the county where the |
124 | declaration of condominium, articles of incorporation, or bylaws |
125 | are is recorded. |
126 | (b) The Legislature finds that the procurement of |
127 | mortgagee consent or joinder to amendments that do not |
128 | materially affect the rights or interests of mortgagees is an |
129 | unreasonable and substantial logistical and financial burden on |
130 | the unit owners and condominium associations and that there is a |
131 | compelling state interest in enabling the members of a |
132 | condominium association to approve amendments. Accordingly, any |
133 | holder of a recorded mortgage on a condominium unit or any other |
134 | portion of a condominium, which mortgage is first recorded after |
135 | October 1, 2006, and for which the declaration of condominium, |
136 | articles of incorporation, or bylaws require the consent or |
137 | joinder of a mortgagee to an amendment, must provide written |
138 | notice by certified mail to the association of the address at |
139 | which the mortgagee may be contacted in regard to any proposed |
140 | amendments. The association shall maintain the names and |
141 | addresses of such mortgagees in a registry of mortgagees, which |
142 | the association shall utilize when sending a request for such |
143 | consent or joinder. A request for consent or joinder must be |
144 | mailed to a mortgagee by certified mail, return receipt |
145 | requested, to the address provided by the mortgagee and retained |
146 | in the registry of mortgagees. As used in this subsection, |
147 | "certified mail" means either certified or registered mail, |
148 | return receipt requested. Consent to an amendment shall be |
149 | deemed to have been given by any holder of a mortgage that is |
150 | first recorded after October 1, 2006, and who fails to provide |
151 | the required written notice and contact information. Also, any |
152 | mortgagee who fails to respond by certified mail within 30 days |
153 | after the date the association mails a request for consent or |
154 | joinder shall be deemed to have consented to the proposed |
155 | amendment. |
156 | (c) As to mortgages in existence as of October 1, 2006, in |
157 | those condominiums where the consent or joinder of such |
158 | mortgagees is required in connection with amendments to the |
159 | governing documents, and where such mortgagees are not otherwise |
160 | required by the existing declaration of condominium, articles of |
161 | incorporation, or bylaws to provide notice to the association of |
162 | their contact information in order to be eligible to receive |
163 | notices regarding proposed amendments, those condominium |
164 | associations that wish to modify provisions in the declaration |
165 | of condominium, articles of incorporation, or bylaws that |
166 | require the consent or joinder of mortgagees must notify all |
167 | mortgagees who hold mortgages on units within the condominium or |
168 | other portions of the condominium property of the need to |
169 | provide the same contact information as required in paragraph |
170 | (b). Any mortgagee who does not provide contact information as |
171 | required will be deemed to have consented to all future proposed |
172 | amendments. Further, once the proper address for notifying |
173 | existing mortgagees has been obtained in the manner provided for |
174 | in this subsection, failure of any mortgagee to respond to a |
175 | request for the consent or joinder to a proposed amendment |
176 | within 30 days after the date that such request is sent to the |
177 | mortgagee by certified mail shall be deemed to have consented to |
178 | such amendment. In order to properly notify holders of existing |
179 | mortgages: |
180 | 1. The condominium association must first conduct a |
181 | diligent search to identify all existing mortgagees and an |
182 | address for the required notice to be sent to each mortgagee. |
183 | Service of the notice shall be on the mortgagee's registered |
184 | agent based upon the information available from the Secretary of |
185 | State. Where there is no registered agent, the notice shall be |
186 | sent to the address in the original recorded mortgage unless |
187 | there is a different address in a more recently recorded |
188 | assignment or modification instrument or in the records |
189 | maintained by the condominium association. All notices must be |
190 | sent by certified mail and must advise the mortgagee that if he |
191 | or she fails to provide the contact information requested within |
192 | 30 days after the date of mailing of the certified letter from |
193 | the association, such mortgagee shall be deemed to have |
194 | consented to the proposed amendment. |
195 | 2. An affidavit must be executed by a representative of |
196 | the condominium association confirming that a diligent search |
197 | has been conducted to identify all outstanding mortgages on the |
198 | condominium in the manner provided for in subparagraph 1. and |
199 | summarizing the steps that were taken in connection with such |
200 | diligent search and the notification of all mortgagees, and such |
201 | affidavit shall be placed in the association's minute book as an |
202 | attachment to the minutes of the meeting in which the board of |
203 | directors considers such affidavit. |
204 | (d) After October 1, 2006, no new declaration of |
205 | condominium, articles of incorporation, or bylaws may require |
206 | the consent or joinder of more than 51 percent of the eligible |
207 | mortgagees in connection with any proposed amendment unless a |
208 | higher percentage is required in order to comply with the |
209 | requirements of the Federal National Mortgage Association or |
210 | Federal Home Loan Mortgage Corporation. Any new declaration of |
211 | condominium, articles of incorporation, or bylaws must also |
212 | require mortgagees to provide to the condominium association the |
213 | address to which notices may be sent, as provided for in |
214 | paragraph (b), in order for such mortgagees to have the right to |
215 | be contacted in connection with any proposed amendment. |
216 | (e) A provision requiring the consent or joinder of some |
217 | or all holders of mortgages on units or other portions of the |
218 | condominium property to any proposed amendment shall be |
219 | enforceable only by mortgagees of record as of the date an |
220 | amendment is recorded in the public records and only by those |
221 | mortgagees who have complied with the requirements of paragraph |
222 | (b) or paragraph (c). Any amendment adopted without the required |
223 | consent of a mortgagee shall be deemed voidable by any mortgagee |
224 | who was entitled to notice and the opportunity to consent, and |
225 | actions to void such amendments shall be subject to the statute |
226 | of limitations applicable to actions founded upon written |
227 | instruments, which statute shall commence to run as of the date |
228 | such amendment is recorded in the public records and, for |
229 | amendments recorded prior to October 1, 2006, shall commence on |
230 | October 1, 2006. |
231 | (f) In order to establish that he or she is not |
232 | unreasonably withholding consent, any mortgagee who seeks to |
233 | disapprove of a proposed amendment by withholding his or her |
234 | consent or joinder must include in his or her reply to the |
235 | condominium association's request for consent or joinder a |
236 | statement of the specific reasons the proposed amendment is |
237 | claimed to materially and adversely affect the rights and |
238 | interests of such mortgagee. |
239 | (g) In connection with any litigation between a |
240 | condominium association and a lender with regard to whether |
241 | consent has been improperly or unreasonably withheld, the |
242 | prevailing party shall be entitled to recover his or her costs |
243 | and reasonable attorney's fees. |
244 | Section 3. Subsections (1) and (2) of section 718.404, |
245 | Florida Statutes, are amended to read: |
246 | 718.404 Mixed-use condominiums.--When a condominium |
247 | consists of both residential and commercial units, the following |
248 | provisions shall apply: |
249 | (1) The condominium documents shall not provide that the |
250 | owner of any commercial unit shall have the authority to veto |
251 | amendments to the declaration, articles of incorporation, |
252 | bylaws, or rules or regulations of the association. This |
253 | subsection shall apply retroactively as a remedial measure. |
254 | (2) Subject to s. 718.301, where the number of residential |
255 | units in the condominium equals or exceeds 50 percent of the |
256 | total units operated by the association, owners of the |
257 | residential units shall be entitled to vote for a majority of |
258 | the seats on the board of administration. This subsection shall |
259 | apply retroactively as a remedial measure. |
260 | Section 4. Subsections (4) and (5) of section 720.302, |
261 | Florida Statutes, are amended to read: |
262 | 720.302 Purposes, scope, and application.-- |
263 | (4) This chapter does not apply to any association that is |
264 | subject to regulation under chapter 718, chapter 719, or chapter |
265 | 721; or to any nonmandatory association formed under chapter |
266 | 723, except to the extent that a provision of chapter 718, |
267 | chapter 719, or chapter 721 is expressly incorporated into this |
268 | chapter for the purpose of regulating homeowners' associations. |
269 | (5) Unless expressly stated to the contrary, corporations |
270 | not for profit that operate residential homeowners' associations |
271 | in this state shall be governed by and subject to chapter 607, |
272 | if the association was incorporated thereunder, or to chapter |
273 | 617, if the association was incorporated thereunder, and this |
274 | chapter. This subsection is intended to clarify existing law. |
275 | Section 5. Subsections (2), (6), and (7) of section |
276 | 720.303, Florida Statutes, as amended by section 18 of chapter |
277 | 2004-345 and section 135 of chapter 2005-2, Laws of Florida, are |
278 | amended, and paragraphs (d) and (e) are added to subsection (5) |
279 | of that section, to read: |
280 | 720.303 Association powers and duties; meetings of board; |
281 | official records; budgets; financial reporting; association |
282 | funds; recalls.-- |
283 | (2) BOARD MEETINGS.-- |
284 | (a) A meeting of the board of directors of an association |
285 | occurs whenever a quorum of the board gathers to conduct |
286 | association business. All meetings of the board must be open to |
287 | all members except for meetings between the board and its |
288 | attorney with respect to proposed or pending litigation where |
289 | the contents of the discussion would otherwise be governed by |
290 | the attorney-client privilege. The provisions of this subsection |
291 | shall also apply to the meetings of any committee or other |
292 | similar body when a final decision will be made regarding the |
293 | expenditure of association funds and to meetings of any body |
294 | vested with the power to approve or disapprove architectural |
295 | decisions with respect to a specific parcel of residential |
296 | property owned by a member of the community. |
297 | (b) Members have the right to attend all meetings of the |
298 | board and to speak on any matter placed on the agenda by |
299 | petition of the voting interests for at least 3 minutes. The |
300 | association may adopt written reasonable rules expanding the |
301 | right of members to speak and governing the frequency, duration, |
302 | and other manner of member statements, which rules must be |
303 | consistent with this paragraph and may include a sign-up sheet |
304 | for members wishing to speak. Notwithstanding any other law, the |
305 | requirement that board meetings and committee meetings be open |
306 | to the members is inapplicable to meetings between the board or |
307 | a committee and the association's attorney, with respect to |
308 | meetings of the board held for the purpose of discussing |
309 | personnel matters. |
310 | (c) The bylaws shall provide for giving notice to parcel |
311 | owners and members of all board meetings and, if they do not do |
312 | so, shall be deemed to provide the following: |
313 | 1. Notices of all board meetings must be posted in a |
314 | conspicuous place in the community at least 48 hours in advance |
315 | of a meeting, except in an emergency. In the alternative, if |
316 | notice is not posted in a conspicuous place in the community, |
317 | notice of each board meeting must be mailed or delivered to each |
318 | member at least 7 days before the meeting, except in an |
319 | emergency. Notwithstanding this general notice requirement, for |
320 | communities with more than 100 parcels members, the bylaws may |
321 | provide for a reasonable alternative to posting or mailing of |
322 | notice for each board meeting, including publication of notice, |
323 | provision of a schedule of board meetings, or the conspicuous |
324 | posting and repeated broadcasting of the notice on a closed- |
325 | circuit cable television system serving the homeowners' |
326 | association. However, if broadcast notice is used in lieu of a |
327 | notice posted physically in the community, the notice must be |
328 | broadcast at least four times every broadcast hour of each day |
329 | that a posted notice is otherwise required. When broadcast |
330 | notice is provided, the notice and agenda must be broadcast in a |
331 | manner and for a sufficient continuous length of time so as to |
332 | allow an average reader to observe the notice and read and |
333 | comprehend the entire content of the notice and the agenda. The |
334 | bylaws or amended bylaws may provide for giving notice by |
335 | electronic transmission in a manner authorized by law for |
336 | meetings of the board of directors, committee meetings requiring |
337 | notice under this section, and annual and special meetings of |
338 | the members; however, a member must consent in writing to |
339 | receiving notice by electronic transmission. |
340 | 2. A special An assessment may not be levied at a board |
341 | meeting unless the notice of the meeting includes a statement |
342 | that special assessments will be considered and the nature of |
343 | the special assessments. Written notice of any meeting at which |
344 | special assessments will be considered or at which amendments to |
345 | rules regarding parcel use will be considered must be mailed, |
346 | delivered, or electronically transmitted to the members and |
347 | parcel owners and posted conspicuously on the property or |
348 | broadcast on closed-circuit cable television not less than 14 |
349 | days before the meeting. |
350 | 3. Directors may not vote by proxy or by secret ballot at |
351 | board meetings, except that secret ballots may be used in the |
352 | election of officers. This subsection also applies to the |
353 | meetings of any committee or other similar body, when a final |
354 | decision will be made regarding the expenditure of association |
355 | funds, and to any body vested with the power to approve or |
356 | disapprove architectural decisions with respect to a specific |
357 | parcel of residential property owned by a member of the |
358 | community. |
359 | (d) If 20 percent of the total voting interests petition |
360 | the board to address an item of business, the board shall at its |
361 | next regular board meeting or at a special meeting of the board, |
362 | but not later than 60 days after the receipt of the petition, |
363 | take the petitioned item up on an agenda. The board shall give |
364 | all members notice of the meeting at which the petitioned item |
365 | shall be addressed in accordance with the 14-day notice |
366 | requirement pursuant to subparagraph (c)2. Each member shall |
367 | have the right to speak for at least 3 minutes on each matter |
368 | placed on the agenda by petition, provided that the member signs |
369 | the sign-up sheet, if one is provided, or submits a written |
370 | request to speak prior to the meeting. Other than addressing the |
371 | petitioned item at the meeting, the board is not obligated to |
372 | take any other action requested by the petition. |
373 | (5) INSPECTION AND COPYING OF RECORDS.--The official |
374 | records shall be maintained within the state and must be open to |
375 | inspection and available for photocopying by members or their |
376 | authorized agents at reasonable times and places within 10 |
377 | business days after receipt of a written request for access. |
378 | This subsection may be complied with by having a copy of the |
379 | official records available for inspection or copying in the |
380 | community. If the association has a photocopy machine available |
381 | where the records are maintained, it must provide parcel owners |
382 | with copies on request during the inspection if the entire |
383 | request is limited to no more than 25 pages. |
384 | (d) The association or its authorized agent is not |
385 | required to provide a prospective purchaser or lienholder with |
386 | information about the residential subdivision or the association |
387 | other than information or documents required by this chapter to |
388 | be made available or disclosed. The association or its |
389 | authorized agent may charge a reasonable fee to the prospective |
390 | purchaser or lienholder or the current parcel owner or member |
391 | for providing good faith responses to requests for information |
392 | by or on behalf of a prospective purchaser or lienholder, other |
393 | than that required by law, if the fee does not exceed $150 plus |
394 | the reasonable cost of photocopying and any attorney's fees |
395 | incurred by the association in connection with the response. |
396 | (e) An association and its authorized agent are not liable |
397 | for providing such information in good faith pursuant to a |
398 | written request if the person providing the information includes |
399 | a written statement in substantially the following form: "The |
400 | responses herein are made in good faith and to the best of my |
401 | ability as to their accuracy." |
402 | (6) BUDGETS.-- |
403 | (a) The association shall prepare an annual budget that |
404 | sets out the annual operating expenses. The budget must reflect |
405 | the estimated revenues and expenses for that year and the |
406 | estimated surplus or deficit as of the end of the current year. |
407 | The budget must set out separately all fees or charges for |
408 | recreational amenities, whether owned by the association, the |
409 | developer, or another person. The association shall provide each |
410 | member with a copy of the annual budget or a written notice that |
411 | a copy of the budget is available upon request at no charge to |
412 | the member. The copy must be provided to the member within the |
413 | time limits set forth in subsection (5). |
414 | (b) In addition to annual operating expenses, the budget |
415 | shall include reserve accounts for capital expenditures and |
416 | deferred maintenance. These accounts shall include, but are not |
417 | limited to, accounts for roof replacement, building painting, |
418 | and pavement resurfacing, regardless of the amount of deferred |
419 | maintenance expense or replacement cost, and for any other item |
420 | for which the deferred maintenance expense or replacement cost |
421 | exceeds $10,000. The amount to be reserved shall be computed by |
422 | means of a formula that is based upon the estimated remaining |
423 | useful life and estimated replacement cost or deferred |
424 | maintenance expense of each reserve item. The association may |
425 | adjust replacement reserve assessments annually to take into |
426 | account any changes in estimates or extension of the useful life |
427 | of a reserve item caused by deferred maintenance. This |
428 | subsection does not apply to an adopted budget in which the |
429 | members of an association have determined, by a majority vote at |
430 | a duly called meeting of the association, to provide no reserves |
431 | or fewer reserves than required by this subsection. However, |
432 | prior to turnover of control of an association by a developer to |
433 | unit owners, the developer may vote to waive the reserves or |
434 | reduce the funding of reserves for the first 2 fiscal years of |
435 | the association's operation, beginning with the fiscal year in |
436 | which the initial declaration is recorded, after which time |
437 | reserves may be waived or reduced only upon the vote of a |
438 | majority of all nondeveloper voting interests voting in person |
439 | or by limited proxy at a duly called meeting of the association. |
440 | If a meeting of the unit owners has been called to determine |
441 | whether to waive or reduce the funding of reserves and no such |
442 | result is achieved or a quorum is not attained, the reserves as |
443 | included in the budget shall go into effect. After the turnover, |
444 | the developer may vote its voting interest to waive or reduce |
445 | the funding of reserves. |
446 | (c) Funding formulas for reserves required by this |
447 | subsection shall be based on either a separate analysis of each |
448 | of the required assets or a pooled analysis of two or more of |
449 | the required assets. |
450 | 1. If the association maintains separate reserve accounts |
451 | for each of the required assets, the amount of the contribution |
452 | to each reserve account shall be the sum of the following two |
453 | calculations: |
454 | a. The total amount necessary, if any, to bring a negative |
455 | component balance to zero. |
456 | b. The total estimated deferred maintenance expense or |
457 | estimated replacement cost of the reserve component less the |
458 | estimated balance of the reserve component as of the beginning |
459 | of the period for which the budget will be in effect. The |
460 | remainder, if greater than zero, shall be divided by the |
461 | estimated remaining useful life of the component. |
462 |
|
463 | The formula may be adjusted each year for changes in estimates |
464 | and deferred maintenance performed during the year and may |
465 | consider factors such as inflation and earnings on invested |
466 | funds. |
467 | 2. If the association maintains a pooled account of two or |
468 | more of the required reserve assets, the amount of the |
469 | contribution to the pooled reserve account as disclosed in the |
470 | proposed budget shall be not less than that required to ensure |
471 | that the balance on hand at the beginning of the period for |
472 | which the budget will go into effect plus the projected annual |
473 | cash inflows over the remaining estimated useful lives of all of |
474 | the assets that make up the reserve pool are equal to or greater |
475 | than the projected annual cash outflows over the remaining |
476 | estimated useful lives of all of the assets that make up the |
477 | reserve pool, based on the current reserve analysis. The |
478 | projected annual cash inflows may include estimated earnings |
479 | from investment of principal. The reserve funding formula shall |
480 | not include any type of balloon payments. |
481 | (d) Reserve funds and any interest accruing thereon shall |
482 | remain in the reserve account or accounts and shall be used only |
483 | for authorized reserve expenditures unless their use for other |
484 | purposes is approved in advance by a majority vote at a duly |
485 | called meeting of the association. Prior to turnover of control |
486 | of an association by a developer to unit owners, the developer- |
487 | controlled association shall not vote to use reserves for |
488 | purposes other than that for which they were intended without |
489 | the approval of a majority of all nondeveloper voting interests |
490 | voting in person or by limited proxy at a duly called meeting of |
491 | the association. |
492 | (7) FINANCIAL REPORTING.--Within 90 days after the end of |
493 | the fiscal year, or annually on a date provided in the bylaws, |
494 | the association shall prepare and complete, or contract for the |
495 | preparation and completion of, a financial report for the |
496 | preceding fiscal year. Within 21 days after the final financial |
497 | report is completed by the association or received from the |
498 | third party, but not later than 120 days after the end of the |
499 | fiscal year or other date as provided in the bylaws, the |
500 | association shall prepare an annual financial report within 60 |
501 | days after the close of the fiscal year. The association shall, |
502 | within the time limits set forth in subsection (5), provide each |
503 | member with a copy of the annual financial report or a written |
504 | notice that a copy of the financial report is available upon |
505 | request at no charge to the member. Financial reports shall be |
506 | prepared as follows: |
507 | (a) An association that meets the criteria of this |
508 | paragraph shall prepare or cause to be prepared a complete set |
509 | of financial statements in accordance with generally accepted |
510 | accounting principles as adopted by the Florida Board of |
511 | Accountancy. The financial statements shall be based upon the |
512 | association's total annual revenues, as follows: |
513 | 1. An association with total annual revenues of $100,000 |
514 | or more, but less than $200,000, shall prepare compiled |
515 | financial statements. |
516 | 2. An association with total annual revenues of at least |
517 | $200,000, but less than $400,000, shall prepare reviewed |
518 | financial statements. |
519 | 3. An association with total annual revenues of $400,000 |
520 | or more shall prepare audited financial statements. |
521 | (b)1. An association with total annual revenues of less |
522 | than $100,000 shall prepare a report of cash receipts and |
523 | expenditures. |
524 | 2. An association in a community of fewer than 50 parcels, |
525 | regardless of the association's annual revenues, may prepare a |
526 | report of cash receipts and expenditures in lieu of financial |
527 | statements required by paragraph (a) unless the governing |
528 | documents provide otherwise. |
529 | 3. A report of cash receipts and disbursement must |
530 | disclose the amount of receipts by accounts and receipt |
531 | classifications and the amount of expenses by accounts and |
532 | expense classifications, including, but not limited to, the |
533 | following, as applicable: costs for security, professional, and |
534 | management fees and expenses; taxes; costs for recreation |
535 | facilities; expenses for refuse collection and utility services; |
536 | expenses for lawn care; costs for building maintenance and |
537 | repair; insurance costs; administration and salary expenses; and |
538 | reserves if maintained by the association. |
539 | (c) If 20 percent of the parcel owners petition the board |
540 | for a level of financial reporting higher than that required by |
541 | this section, the association shall duly notice and hold a |
542 | meeting of members within 30 days of receipt of the petition for |
543 | the purpose of voting on raising the level of reporting for that |
544 | fiscal year. Upon approval of a majority of the total voting |
545 | interests of the parcel owners, the association shall prepare or |
546 | cause to be prepared, shall amend the budget or adopt a special |
547 | assessment to pay for the financial report regardless of any |
548 | provision to the contrary in the governing documents, and shall |
549 | provide within 90 days of the meeting or the end of the fiscal |
550 | year, whichever occurs later: |
551 | 1. Compiled, reviewed, or audited financial statements, if |
552 | the association is otherwise required to prepare a report of |
553 | cash receipts and expenditures; |
554 | 2. Reviewed or audited financial statements, if the |
555 | association is otherwise required to prepare compiled financial |
556 | statements; or |
557 | 3. Audited financial statements if the association is |
558 | otherwise required to prepare reviewed financial statements. |
559 | (d) If approved by a majority of the voting interests |
560 | present at a properly called meeting of the association, an |
561 | association may prepare or cause to be prepared: |
562 | 1. A report of cash receipts and expenditures in lieu of a |
563 | compiled, reviewed, or audited financial statement; |
564 | 2. A report of cash receipts and expenditures or a |
565 | compiled financial statement in lieu of a reviewed or audited |
566 | financial statement; or |
567 | 3. A report of cash receipts and expenditures, a compiled |
568 | financial statement, or a reviewed financial statement in lieu |
569 | of an audited financial statement. |
570 | Section 6. Subsection (2) of section 720.303, Florida |
571 | Statutes, as amended by section 2 of chapter 2004-345 and |
572 | section 15 of chapter 2004-353, Laws of Florida, is repealed. |
573 | Section 7. Subsection (1) of section 720.305, Florida |
574 | Statutes, is amended to read: |
575 | 720.305 Obligations of members; remedies at law or in |
576 | equity; levy of fines and suspension of use rights; failure to |
577 | fill sufficient number of vacancies on board of directors to |
578 | constitute a quorum; appointment of receiver upon petition of |
579 | any member.-- |
580 | (1) Each member and the member's tenants, guests, and |
581 | invitees, and each association, are governed by, and must comply |
582 | with, this chapter, the governing documents of the community, |
583 | and the rules of the association. Actions at law or in equity, |
584 | or both, to redress alleged failure or refusal to comply with |
585 | these provisions may be brought by the association or by any |
586 | member against: |
587 | (a) The association; |
588 | (b) A member; |
589 | (c) Any director or officer of an association who |
590 | willfully and knowingly fails to comply with these provisions; |
591 | and |
592 | (d) Any tenants, guests, or invitees occupying a parcel or |
593 | using the common areas. |
594 |
|
595 | The prevailing party in any such litigation is entitled to |
596 | recover reasonable attorney's fees and costs. A member |
597 | prevailing in an action between the association and the member |
598 | under this section, in addition to recovering his or her |
599 | reasonable attorney's fees, may recover additional amounts as |
600 | determined by the court to be necessary to reimburse the member |
601 | for his or her share of assessments levied by the association to |
602 | fund its expenses of the litigation. This relief does not |
603 | exclude other remedies provided by law. This section does not |
604 | deprive any person of any other available right or remedy. |
605 | Section 8. Paragraph (c) of subsection (1) and subsection |
606 | (6) of section 720.306, Florida Statutes, are amended to read: |
607 | 720.306 Meetings of members; voting and election |
608 | procedures; amendments.-- |
609 | (1) QUORUM; AMENDMENTS.-- |
610 | (c) Unless otherwise provided in the governing documents |
611 | as originally recorded or permitted by this chapter or chapter |
612 | 617, an amendment may not materially and adversely alter the |
613 | proportionate voting interest appurtenant to a parcel or |
614 | increase the proportion or percentage by which a parcel shares |
615 | in the common expenses of the association unless the record |
616 | parcel owner and all record owners of liens on the parcels join |
617 | in the execution of the amendment. For purposes of this section, |
618 | a change in quorum requirements is not an alteration of voting |
619 | interests. The merger or consolidation of one or more |
620 | associations under a plan of merger or consolidation under |
621 | chapter 607 or chapter 617 shall not be considered a material or |
622 | adverse alteration of the proportionate voting interest |
623 | appurtenant to a parcel. |
624 | (6) RIGHT TO SPEAK.--Members and parcel owners have the |
625 | right to attend all membership meetings and to speak at any |
626 | meeting with reference to all items opened for discussion or |
627 | included on the agenda. Notwithstanding any provision to the |
628 | contrary in the governing documents or any rules adopted by the |
629 | board or by the membership, a member and a parcel owner have the |
630 | right to speak for at least 3 minutes on any agenda item, |
631 | provided that the member or parcel owner submits a written |
632 | request to speak prior to the meeting. The association may adopt |
633 | written reasonable rules governing the frequency, duration, and |
634 | other manner of member and parcel owner statements, which rules |
635 | must be consistent with this subsection. |
636 | Section 9. Paragraph (t) is added to subsection (3) of |
637 | section 720.307, Florida Statutes, to read: |
638 | 720.307 Transition of association control in a |
639 | community.--With respect to homeowners' associations: |
640 | (3) At the time the members are entitled to elect at least |
641 | a majority of the board of directors of the homeowners' |
642 | association, the developer shall, at the developer's expense, |
643 | within no more than 90 days deliver the following documents to |
644 | the board: |
645 | (t) The financial records, including financial statements |
646 | of the association, and source documents from the incorporation |
647 | of the association through the date of turnover. The records |
648 | shall be audited by an independent certified public accountant |
649 | for the period from the incorporation of the association or from |
650 | the period covered by the last audit, if an audit has been |
651 | performed for each fiscal year since incorporation. All |
652 | financial statements shall be prepared in accordance with |
653 | generally accepted accounting principles and shall be audited in |
654 | accordance with generally accepted auditing standards, as |
655 | prescribed by the Florida Board of Accountancy, pursuant to |
656 | chapter 473. The certified public accountant performing the |
657 | audit shall examine to the extent necessary supporting documents |
658 | and records, including the cash disbursements and related paid |
659 | invoices to determine if expenditures were for association |
660 | purposes and the billings, cash receipts, and related records to |
661 | determine that the developer was charged and paid the proper |
662 | amounts of assessments. |
663 | Section 10. Section 720.308, Florida Statutes, is amended |
664 | to read: |
665 | 720.308 Assessments and charges.-- |
666 | (1) ASSESSMENTS.--For any community created after October |
667 | 1, 1995, the governing documents must describe the manner in |
668 | which expenses are shared and specify the member's proportional |
669 | share thereof. Assessments levied pursuant to the annual budget |
670 | or special assessment must be in the member's proportional share |
671 | of expenses as described in the governing document, which share |
672 | may be different among classes of parcels based upon the state |
673 | of development thereof, levels of services received by the |
674 | applicable members, or other relevant factors. While the |
675 | developer is in control of the homeowners' association, it may |
676 | be excused from payment of its share of the operating expenses |
677 | and assessments related to its parcels for any period of time |
678 | for which the developer has, in the declaration, obligated |
679 | itself to pay any operating expenses incurred that exceed the |
680 | assessments receivable from other members and other income of |
681 | the association. This section does not apply to an association, |
682 | no matter when created, if the association is created in a |
683 | community that is included in an effective development-of- |
684 | regional-impact development order as of the effective date of |
685 | this act, together with any approved modifications thereto. |
686 | (2) GUARANTEES OF COMMON EXPENSES.-- |
687 | (a) Establishment of guarantee.--If a guarantee is not |
688 | included in the purchase contracts, declaration, or prospectus, |
689 | any agreement establishing a guarantee shall only be effective |
690 | either upon the vote of a majority of all nondeveloper voting |
691 | interests voting in person or by limited proxy at a duly called |
692 | meeting of the association or by agreement in writing without a |
693 | meeting if provided in the bylaws. Such guarantee shall meet the |
694 | requirements of this section. |
695 | (b) Guarantee period.--The period of time for the |
696 | guarantee shall be indicated by a specific beginning and ending |
697 | date or event. |
698 | 1. The ending date or event shall be the same for all of |
699 | the members of a homeowners' association, including members in |
700 | different phases of homeowners' associations. |
701 | 2. The guarantee may provide for different intervals of |
702 | time during a guarantee period with different dollar amounts for |
703 | each such interval. |
704 | (c) Guarantee extension.--The guarantee may provide that |
705 | after the initial stated period, the developer has an option to |
706 | extend the guarantee for one or more additional stated periods. |
707 | The extension of a guarantee is limited to extending the ending |
708 | date or event; therefore, the developer does not have the option |
709 | of changing the level of assessments guaranteed. |
710 | (3) MAXIMUM LEVEL OF ASSESSMENTS.--The stated dollar |
711 | amount of the guarantee shall be an exact dollar amount for each |
712 | parcel identified in the declaration. Regardless of the stated |
713 | dollar amount of the guarantee, assessments charged to a member |
714 | shall not exceed the maximum obligation of the member based on |
715 | the total amount of the adopted budget and the member's |
716 | proportionate ownership share of the common elements. |
717 | (4) CASH FUNDING REQUIREMENTS DURING GUARANTEE.--The cash |
718 | payments required from the guarantor during the guarantee period |
719 | shall be determined as follows: |
720 | (a) If at any time during the guarantee period the funds |
721 | collected from member assessments at the guaranteed level and |
722 | other revenues collected by the association are not sufficient |
723 | to provide payment, on a timely basis, of all common expenses, |
724 | including the full funding of the reserves unless properly |
725 | waived, the guarantor shall advance sufficient cash to the |
726 | association at the time such payments are due. |
727 | (b) Expenses incurred in the production of nonassessment |
728 | revenues, not in excess of the nonassessment revenues, shall not |
729 | be included in the common expenses. If the expenses attributable |
730 | to nonassessment revenues exceed nonassessment revenues, only |
731 | the excess expenses must be funded by the guarantor. For |
732 | example, if the association operates a rental program in which |
733 | rental expenses exceed rental revenues, the guarantor shall fund |
734 | the rental expenses in excess of the rental revenues. Interest |
735 | earned on the investment of association funds may be used to pay |
736 | the income tax expense incurred as a result of the investment, |
737 | such expense shall not be charged to the guarantor, and the net |
738 | investment income shall be retained by the association. Each |
739 | such nonassessment revenue-generating activity shall be |
740 | considered separately. Capital contributions collected from |
741 | members are not revenues and shall not be used to pay common |
742 | expenses. |
743 | (5) CALCULATION OF GUARANTOR'S FINAL OBLIGATION.--The |
744 | guarantor's total financial obligation to the association at the |
745 | end of the guarantee period shall be determined on the accrual |
746 | basis using the following formula: |
747 | (a) The guarantor shall fund the total common expenses |
748 | incurred during the guarantee period, including the full funding |
749 | of the reserves unless properly waived; less |
750 | (b) The total regular periodic assessments earned by the |
751 | association from the members other than the guarantor during the |
752 | guarantee period regardless of whether the actual level charged |
753 | was less than the maximum guaranteed amount. |
754 | (6) EXPENSES.--Expenses incurred in the production of |
755 | nonassessment revenues, not in excess of the nonassessment |
756 | revenues, shall not be included in the common expenses. If the |
757 | expenses attributable to nonassessment revenues exceed |
758 | nonassessment revenues, only the excess expenses must be funded |
759 | by the guarantor. For example, if the association operates a |
760 | rental program in which rental expenses exceed rental revenues, |
761 | the guarantor shall fund the rental expenses in excess of the |
762 | rental revenues. Interest earned on the investment of |
763 | association funds may be used to pay the income tax expense |
764 | incurred as a result of the investment, such expense shall not |
765 | be charged to the guarantor, and the net investment income shall |
766 | be retained by the association. Each such nonassessment revenue- |
767 | generating activity shall be considered separately. Capital |
768 | contributions collected from members are not revenues and shall |
769 | not be used to pay common expenses. |
770 | Section 11. Section 720.311, Florida Statutes, is amended |
771 | to read: |
772 | 720.311 Dispute resolution.-- |
773 | (1) The Legislature finds that alternative dispute |
774 | resolution has made progress in reducing court dockets and |
775 | trials and in offering a more efficient, cost-effective option |
776 | to litigation. The filing of any petition for mediation or |
777 | arbitration or the serving of an offer for presuit mediation as |
778 | provided for in this section shall toll the applicable statute |
779 | of limitations. Any recall dispute filed with the department |
780 | pursuant to s. 720.303(10) shall be conducted by the department |
781 | in accordance with the provisions of ss. 718.112(2)(j) and |
782 | 718.1255 and the rules adopted by the division. In addition, the |
783 | department shall conduct mandatory binding arbitration of |
784 | election disputes between a member and an association pursuant |
785 | to s. 718.1255 and rules adopted by the division. Neither |
786 | election disputes nor recall disputes are eligible for presuit |
787 | mediation; these disputes shall be arbitrated by the department. |
788 | At the conclusion of the proceeding, the department shall charge |
789 | the parties a fee in an amount adequate to cover all costs and |
790 | expenses incurred by the department in conducting the |
791 | proceeding. Initially, the petitioner shall remit a filing fee |
792 | of at least $200 to the department. The fees paid to the |
793 | department shall become a recoverable cost in the arbitration |
794 | proceeding, and the prevailing party in an arbitration |
795 | proceeding shall recover its reasonable costs and attorney's |
796 | fees in an amount found reasonable by the arbitrator. The |
797 | department shall adopt rules to effectuate the purposes of this |
798 | section. |
799 | (2)(a) Disputes between an association and a parcel owner |
800 | regarding use of or changes to the parcel or the common areas |
801 | and other covenant enforcement disputes, disputes regarding |
802 | amendments to the association documents, disputes regarding |
803 | meetings of the board and committees appointed by the board, |
804 | membership meetings not including election meetings, and access |
805 | to the official records of the association shall be the subject |
806 | of an offer filed with the department for presuit mandatory |
807 | mediation served by an aggrieved party before the dispute is |
808 | filed in court. Presuit mediation proceedings must be conducted |
809 | in accordance with the applicable Florida Rules of Civil |
810 | Procedure, and these proceedings are privileged and confidential |
811 | to the same extent as court-ordered mediation. Disputes subject |
812 | to presuit mediation under this section shall not include the |
813 | collection of any assessment, fine, or other financial |
814 | obligation, including attorney's fees and costs, claimed to be |
815 | due or any action to enforce a prior mediation settlement |
816 | agreement between the parties. Also, in any dispute subject to |
817 | presuit mediation under this section where emergency relief is |
818 | required, a motion for temporary injunctive relief may be filed |
819 | with the court without first complying with the presuit |
820 | mediation requirements of this section. After any issues |
821 | regarding emergency or temporary relief are resolved, the court |
822 | may either refer the parties to a mediation program administered |
823 | by the courts or require mediation under this section. An |
824 | arbitrator or judge may not consider any information or evidence |
825 | arising from the presuit mediation proceeding except in a |
826 | proceeding to impose sanctions for failure to attend a presuit |
827 | mediation session or with the parties' agreement in a proceeding |
828 | seeking to enforce the agreement. Persons who are not parties to |
829 | the dispute may not attend the presuit mediation conference |
830 | without the consent of all parties, except for counsel for the |
831 | parties and a corporate representative designated by the |
832 | association. When mediation is attended by a quorum of the |
833 | board, such mediation is not a board meeting for purposes of |
834 | notice and participation set forth in s. 720.303. An aggrieved |
835 | party shall serve on the responding party a written offer to |
836 | participate in presuit mediation in substantially the following |
837 | form: |
838 |
|
839 | STATUTORY OFFER TO PARTICIPATE IN PRESUIT MEDIATION |
840 |
|
841 | The alleged aggrieved party,__________________, hereby |
842 | offers to _________________, as the responding party, |
843 | to enter into presuit mediation in connection with the |
844 | following dispute, which by statute is of a type that |
845 | is subject to presuit mediation: |
846 |
|
847 | (List specific nature of the dispute or disputes to be |
848 | mediated and the authority supporting a finding of a |
849 | violation as to each dispute.) |
850 |
|
851 | Pursuant to section 720.311, Florida Statutes, this |
852 | offer to resolve the dispute through presuit mediation |
853 | is required before a lawsuit can be filed concerning |
854 | the dispute. Pursuant to the statute, the aggrieved |
855 | party is hereby offering to engage in presuit |
856 | mediation with a neutral third-party mediator in order |
857 | to attempt to resolve this dispute without court |
858 | action, and the aggrieved party demands that you |
859 | likewise agree to this process. If you fail to agree |
860 | to presuit mediation, or if you agree and later fail |
861 | to follow through with your agreement to mediate, suit |
862 | may be brought against you without further warning. |
863 |
|
864 | The process of mediation involves a supervised |
865 | negotiation process in which a trained, neutral third- |
866 | party mediator meets with both parties and assists |
867 | them in exploring possible opportunities for resolving |
868 | part or all of the dispute. The mediation process is a |
869 | voluntary one. By agreeing to participate in presuit |
870 | mediation, you are not bound in any way to change your |
871 | position or to enter into any type of agreement. |
872 | Furthermore, the mediator has no authority to make any |
873 | decisions in this matter or to determine who is right |
874 | or wrong and merely acts as a facilitator to ensure |
875 | that each party understands the position of the other |
876 | party and that all reasonable settlement options are |
877 | fully explored. |
878 |
|
879 | If an agreement is reached, it shall be reduced to |
880 | writing and becomes a binding and enforceable |
881 | commitment of the parties. A resolution of one or more |
882 | disputes in this fashion avoids the need to litigate |
883 | these issues in court. The failure to reach an |
884 | agreement, or the failure of a party to participate in |
885 | the process, results in the mediator's declaring an |
886 | impasse in the mediation, after which the aggrieved |
887 | party may proceed to court on all outstanding, |
888 | unsettled disputes. |
889 |
|
890 | The aggrieved party has selected and hereby lists |
891 | three certified mediators who we believe to be neutral |
892 | and qualified to mediate the dispute. You have the |
893 | right to select any one of these mediators. The fact |
894 | that one party may be familiar with one or more of the |
895 | listed mediators does not mean that the mediator |
896 | cannot act as a neutral and impartial facilitator. Any |
897 | mediator who cannot act in this capacity ethically |
898 | must decline to accept engagement. The mediators that |
899 | we suggest, and their current hourly rates, are as |
900 | follows: |
901 |
|
902 | (List the names, addresses, telephone numbers, and |
903 | hourly rates of the mediators. Other pertinent |
904 | information about the background of the mediators may |
905 | be included as an attachment.) |
906 |
|
907 | You may contact the offices of these mediators to |
908 | confirm that the listed mediators will be neutral and |
909 | will not show any favoritism toward either party. The |
910 | names of certified mediators may be found through the |
911 | office of the clerk of the circuit court for this |
912 | circuit. |
913 |
|
914 | If you agree to participate in the presuit mediation |
915 | process, the statute requires that each party is to |
916 | pay one-half of the costs and fees involved in the |
917 | presuit mediation process unless otherwise agreed by |
918 | all parties. An average mediation may require 3 to 4 |
919 | hours of the mediator's time, including some |
920 | preparation time, and each party would need to pay |
921 | one-half of the mediator's fees as well as his or her |
922 | own attorney's fees if he or she chooses to employ an |
923 | attorney in connection with the mediation. However, |
924 | use of an attorney is not required and is at the |
925 | option of each party. The mediator may require the |
926 | advance payment of some or all of the anticipated |
927 | fees. The aggrieved party hereby agrees to pay or |
928 | prepay one-half of the mediator's estimated fees and |
929 | to forward this amount or such other reasonable |
930 | advance deposits as the mediator may require for this |
931 | purpose. Any funds deposited will be returned to you |
932 | if these are in excess of your share of the fees |
933 | incurred. |
934 |
|
935 | If you agree to participate in presuit mediation in |
936 | order to attempt to resolve the dispute and thereby |
937 | avoid further legal action, please sign below and |
938 | clearly indicate which mediator is acceptable to you. |
939 | We will then ask the mediator to schedule a mutually |
940 | convenient time and place for the mediation conference |
941 | to be held. The mediation conference must be held |
942 | within 90 days after the date of this letter unless |
943 | extended by mutual written agreement. In the event |
944 | that you fail to respond within 20 days after the date |
945 | of this letter, or if you fail to agree to at least |
946 | one of the mediators that we have suggested and to pay |
947 | or prepay to the mediator one-half of the costs |
948 | involved, the aggrieved party will be authorized to |
949 | proceed with the filing of a lawsuit against you |
950 | without further notice and may seek an award of |
951 | attorney's fees or costs incurred in attempting to |
952 | obtain mediation. |
953 |
|
954 | Should you wish, you may also elect to waive presuit |
955 | mediation so that this matter may proceed directly to |
956 | court. |
957 |
|
958 | Therefore, please give this matter your immediate |
959 | attention. By law, your response must be mailed by |
960 | certified mail, return receipt requested, with an |
961 | additional copy being sent by regular first-class mail |
962 | to the address shown on this offer. |
963 |
|
964 | _____________________ |
965 | _____________________ |
966 |
|
967 | RESPONDING PARTY: CHOOSE ONLY ONE OF THE TWO OPTIONS |
968 | BELOW. YOUR SIGNATURE INDICATES YOUR AGREEMENT TO THAT |
969 | CHOICE. |
970 |
|
971 | AGREEMENT TO MEDIATE |
972 |
|
973 | The undersigned hereby agrees to participate in |
974 | presuit mediation and agrees to the following mediator |
975 | or mediators as acceptable to mediate this dispute: |
976 |
|
977 | (List acceptable mediator or mediators.) |
978 |
|
979 | I/we further agree to pay or prepay one-half of the |
980 | mediator's fees and to forward such advance deposits |
981 | as the mediator may require for this purpose. |
982 |
|
983 | _______________________ |
984 | Signature of responding party #1 |
985 |
|
986 | _______________________ |
987 | Signature of responding party #2 (if applicable)(if |
988 | property is owned by more than one person, all owners |
989 | must sign) |
990 |
|
991 | WAIVER OF MEDIATION |
992 |
|
993 | The undersigned hereby waives the right to participate |
994 | in presuit mediation of the dispute listed above and |
995 | agrees to allow the aggrieved party to proceed in |
996 | court on such matters. |
997 |
|
998 | __________________________ |
999 | Signature of responding party #1 |
1000 |
|
1001 | ___________________________ |
1002 | Signature of responding party #2 (if applicable)(if |
1003 | property is owned by more than one person, all owners |
1004 | must sign) |
1005 |
|
1006 | (b) Service of the statutory offer to participate in |
1007 | presuit mediation shall be effected by sending a letter in |
1008 | substantial conformity with the above form by certified mail, |
1009 | return receipt requested, with an additional copy being sent by |
1010 | regular first-class mail, to the address of the responding party |
1011 | as it last appears on the books and records of the association. |
1012 | The responding party shall have 20 days from the date of the |
1013 | mailing of the statutory offer to serve a response to the |
1014 | aggrieved party in writing. The response shall be served by |
1015 | certified mail, return receipt requested, with an additional |
1016 | copy being sent by regular first-class mail, to the address |
1017 | shown on the statutory offer. In the alternative, the responding |
1018 | party may waive mediation in writing. Notwithstanding the |
1019 | foregoing, once the parties have agreed on a mediator, the |
1020 | mediator may reschedule the mediation for a date and time |
1021 | mutually convenient to the parties. The department shall conduct |
1022 | the proceedings through the use of department mediators or refer |
1023 | the disputes to private mediators who have been duly certified |
1024 | by the department as provided in paragraph (c). The parties |
1025 | shall share the costs of presuit mediation equally, including |
1026 | the fee charged by the mediator, if any, unless the parties |
1027 | agree otherwise, and the mediator may require advance payment of |
1028 | its reasonable fees and costs. The failure of any party to |
1029 | respond to a demand or response, to agree upon a mediator, to |
1030 | make payment of fees and costs within the time established by |
1031 | the mediator, or to appear for a scheduled mediation session |
1032 | shall operate as an impasse in the presuit mediation by such |
1033 | party, entitling the other party to proceed in court and to seek |
1034 | an award of the costs and fees associated with the mediation. |
1035 | Additionally, if any presuit mediation session cannot be |
1036 | scheduled and conducted within 90 days after the offer to |
1037 | participate in mediation was filed, an impasse shall be deemed |
1038 | to have occurred unless both parties agree to extend this |
1039 | deadline. If a department mediator is used, the department may |
1040 | charge such fee as is necessary to pay expenses of the |
1041 | mediation, including, but not limited to, the salary and |
1042 | benefits of the mediator and any travel expenses incurred. The |
1043 | petitioner shall initially file with the department upon filing |
1044 | the disputes, a filing fee of $200, which shall be used to |
1045 | defray the costs of the mediation. At the conclusion of the |
1046 | mediation, the department shall charge to the parties, to be |
1047 | shared equally unless otherwise agreed by the parties, such |
1048 | further fees as are necessary to fully reimburse the department |
1049 | for all expenses incurred in the mediation. |
1050 | (c)(b) If presuit mediation as described in paragraph (a) |
1051 | is not successful in resolving all issues between the parties, |
1052 | the parties may file the unresolved dispute in a court of |
1053 | competent jurisdiction or elect to enter into binding or |
1054 | nonbinding arbitration pursuant to the procedures set forth in |
1055 | s. 718.1255 and rules adopted by the division, with the |
1056 | arbitration proceeding to be conducted by a department |
1057 | arbitrator or by a private arbitrator certified by the |
1058 | department. If all parties do not agree to arbitration |
1059 | proceedings following an unsuccessful mediation, any party may |
1060 | file the dispute in court. A final order resulting from |
1061 | nonbinding arbitration is final and enforceable in the courts if |
1062 | a complaint for trial de novo is not filed in a court of |
1063 | competent jurisdiction within 30 days after entry of the order. |
1064 | As to any issue or dispute that is not resolved at presuit |
1065 | mediation, and as to any issue that is settled at presuit |
1066 | mediation but is thereafter subject to an action seeking |
1067 | enforcement of the mediation settlement, the prevailing party in |
1068 | any subsequent arbitration or litigation proceeding shall be |
1069 | entitled to seek recovery of all costs and attorney's fees |
1070 | incurred in the presuit mediation process. |
1071 | (d)(c) The department shall develop a certification and |
1072 | training program for private mediators and private arbitrators |
1073 | which shall emphasize experience and expertise in the area of |
1074 | the operation of community associations. A mediator or |
1075 | arbitrator shall be certified to conduct mediation or |
1076 | arbitration under this section by the department only if he or |
1077 | she has been certified as a circuit court civil mediator or |
1078 | arbitrator, respectively, pursuant to the requirements |
1079 | established attended at least 20 hours of training in mediation |
1080 | or arbitration, as appropriate, and only if the applicant has |
1081 | mediated or arbitrated at least 10 disputes involving community |
1082 | associations within 5 years prior to the date of the |
1083 | application, or has mediated or arbitrated 10 disputes in any |
1084 | area within 5 years prior to the date of application and has |
1085 | completed 20 hours of training in community association |
1086 | disputes. In order to be certified by the department, any |
1087 | mediator must also be certified by the Florida Supreme Court. |
1088 | The department may conduct the training and certification |
1089 | program within the department or may contract with an outside |
1090 | vendor to perform the training or certification. The expenses of |
1091 | operating the training and certification and training program |
1092 | shall be paid by the moneys and filing fees generated by the |
1093 | arbitration of recall and election disputes and by the mediation |
1094 | of those disputes referred to in this subsection and by the |
1095 | training fees. |
1096 | (e)(d) The presuit mediation procedures provided by this |
1097 | subsection may be used by a Florida corporation responsible for |
1098 | the operation of a community in which the voting members are |
1099 | parcel owners or their representatives, in which membership in |
1100 | the corporation is not a mandatory condition of parcel |
1101 | ownership, or which is not authorized to impose an assessment |
1102 | that may become a lien on the parcel. |
1103 | (3) The department shall develop an education program to |
1104 | assist homeowners, associations, board members, and managers in |
1105 | understanding and increasing awareness of the operation of |
1106 | homeowners' associations pursuant to this chapter and in |
1107 | understanding the use of alternative dispute resolution |
1108 | techniques in resolving disputes between parcel owners and |
1109 | associations or between owners. Such education program may |
1110 | include the development of pamphlets and other written |
1111 | instructional guides, the holding of classes and meetings by |
1112 | department employees or outside vendors, as the department |
1113 | determines, and the creation and maintenance of a website |
1114 | containing instructional materials. The expenses of operating |
1115 | the education program shall be initially paid by the moneys and |
1116 | filing fees generated by the arbitration of recall and election |
1117 | disputes and by the mediation of those disputes referred to in |
1118 | this subsection. |
1119 | Section 12. Except as otherwise expressly provided in this |
1120 | act, this act shall take effect July 1, 2006. |