| 1 | The Civil Justice Committee recommends the following: |
| 2 |
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| 3 | Council/Committee Substitute |
| 4 | Remove the entire bill and insert: |
| 5 | A bill to be entitled |
| 6 | An act relating to community associations; creating s. |
| 7 | 712.11, F.S.; providing for the revival of certain |
| 8 | declarations that have been extinguished; amending s. |
| 9 | 718.110, F.S.; revising provisions relating to the |
| 10 | amendment of declarations; providing legislative findings |
| 11 | and a finding of compelling state interest; requiring a |
| 12 | holder of a recorded mortgage on a condominium unit that |
| 13 | requires the consent or joinder of a mortgagee to an |
| 14 | amendment to provide certain information to a condominium |
| 15 | association; providing definitions; providing criteria for |
| 16 | consent to an amendment; requiring notice regarding |
| 17 | proposed amendments to mortgagees; providing criteria for |
| 18 | notification; requiring the association to conduct a |
| 19 | diligent search to identify mortgagees; requiring the |
| 20 | association's representative to execute an affidavit |
| 21 | confirming that a diligent search was conducted; |
| 22 | prohibiting the declaration of condominium, articles of |
| 23 | incorporation, or bylaws from requiring the consent or |
| 24 | joinder of more than a specified percent of the eligible |
| 25 | mortgagees in connection with proposed amendments under |
| 26 | certain conditions; providing criteria for enforcement; |
| 27 | requiring mortgagees seeking to disapprove a proposed |
| 28 | amendment to provide certain information to the |
| 29 | association; providing for the recovery of certain costs |
| 30 | and attorney's fees; amending s. 718.404, F.S.; providing |
| 31 | retroactive application of provisions relating to mixed- |
| 32 | use condominiums; amending s. 720.302, F.S.; revising |
| 33 | governing provisions relating to corporations that operate |
| 34 | residential homeowners' associations; amending s. 720.303, |
| 35 | F.S.; providing that special assessments may not be levied |
| 36 | at a board meeting except under certain circumstances; |
| 37 | revising provisions relating to the closed-circuit cable |
| 38 | broadcast notice requirement; authorizing the association |
| 39 | to charge a reasonable fee for providing good faith |
| 40 | responses to certain requests for information by or on |
| 41 | behalf of a prospective purchaser or lienholder; providing |
| 42 | conditions for exemption from liability for providing such |
| 43 | information; revising what must be included in an |
| 44 | association's annual budget; providing for reserve |
| 45 | accounts for capital expenditures and deferred |
| 46 | maintenance; revising when the association must have its |
| 47 | financial report completed and provided to members; |
| 48 | repealing s. 720.303(2), F.S., as amended, relating to |
| 49 | board meetings, to remove conflicting versions of that |
| 50 | subsection; amending s. 720.305, F.S.; providing that, |
| 51 | where a member is entitled to collect attorney's fees |
| 52 | against the association, the member may also recover |
| 53 | additional amounts as determined by the court; amending s. |
| 54 | 720.306, F.S.; providing that certain mergers or |
| 55 | consolidations of an association shall not be considered a |
| 56 | material or adverse alteration of the proportionate voting |
| 57 | interest appurtenant to a parcel; revising provisions |
| 58 | relating to items that members and parcel owners may |
| 59 | address at membership meetings; amending s. 720.307, F.S.; |
| 60 | providing additional documents that the developer must |
| 61 | deliver at the time the association members elect the |
| 62 | board of directors; amending s. 720.308, F.S.; providing |
| 63 | for the establishment of guarantees of common expenses |
| 64 | shared by association members; amending s. 720.311, F.S.; |
| 65 | revising provisions relating to dispute resolution; |
| 66 | providing that the filing of any petition for arbitration |
| 67 | or the serving of an offer for presuit mediation shall |
| 68 | toll the applicable statute of limitations; providing that |
| 69 | certain disputes between an association and a parcel owner |
| 70 | shall be subject to presuit mediation; revising provisions |
| 71 | to conform; providing that temporary injunctive relief may |
| 72 | be sought in certain disputes subject to presuit |
| 73 | mediation; authorizing the court to refer the parties to |
| 74 | mediation under certain circumstances; requiring the |
| 75 | aggrieved party to serve on the responding party a written |
| 76 | offer to participate in presuit mediation; providing a |
| 77 | form for such offer; providing that service of the offer |
| 78 | is effected by the sending of such an offer in a certain |
| 79 | manner; providing that the prevailing party in any |
| 80 | subsequent arbitration or litigation proceedings is |
| 81 | entitled to seek recovery of all costs and attorney's fees |
| 82 | incurred in the presuit mediation process; requiring the |
| 83 | mediator or arbitrator to meet certain certification |
| 84 | requirements; removing a requirement relating to |
| 85 | development of an education program to increase awareness |
| 86 | of the operation of homeowners' associations and the use |
| 87 | of alternative dispute resolution techniques; providing |
| 88 | effective dates. |
| 89 |
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| 90 | Be It Enacted by the Legislature of the State of Florida: |
| 91 |
|
| 92 | Section 1. Section 712.11, Florida Statutes, is created to |
| 93 | read: |
| 94 | 712.11 Covenant revitalization.--A homeowners' association |
| 95 | not otherwise subject to chapter 720 may use the procedures set |
| 96 | forth in ss. 720.403-720.407 to revive covenants that have |
| 97 | lapsed under the terms of this chapter. |
| 98 | Section 2. Effective October 1, 2006, subsection (11) of |
| 99 | section 718.110, Florida Statutes, is amended to read: |
| 100 | 718.110 Amendment of declaration; correction of error or |
| 101 | omission in declaration by circuit court.-- |
| 102 | (11)(a) Notwithstanding any provision to the contrary |
| 103 | contained in this section, any provision in the declaration of |
| 104 | condominium, articles of incorporation, or bylaws that requires |
| 105 | declaration recorded after April 1, 1992, may not require the |
| 106 | consent or joinder of some or all mortgagees of units or any |
| 107 | other portion of the condominium property to or in amendments to |
| 108 | the declaration of condominium, articles of incorporation, or |
| 109 | bylaws shall be void to the extent not, unless the requirement |
| 110 | is limited to amendments materially affecting the rights or |
| 111 | interests of the mortgagees, or as otherwise required by the |
| 112 | Federal National Mortgage Association or the Federal Home Loan |
| 113 | Mortgage Corporation, and any consent or joinder shall unless |
| 114 | the requirement provides that such consent may not be |
| 115 | unreasonably withheld. It shall be presumed that, except as to |
| 116 | those matters described in subsections (4) and (8) or other |
| 117 | issues materially affecting the mortgagee's security interest in |
| 118 | the property, amendments to the declaration of condominium, |
| 119 | articles of incorporation, or bylaws do not materially affect |
| 120 | the rights or interests of mortgagees. In the event mortgagee |
| 121 | consent is provided other than by properly recorded joinder, |
| 122 | such consent shall be evidenced by affidavit of the association |
| 123 | recorded in the public records of the county where the |
| 124 | declaration of condominium, articles of incorporation, or bylaws |
| 125 | are is recorded. |
| 126 | (b) The Legislature finds that the procurement of |
| 127 | mortgagee consent or joinder to amendments that do not |
| 128 | materially affect the rights or interests of mortgagees is an |
| 129 | unreasonable and substantial logistical and financial burden on |
| 130 | the unit owners and condominium associations and that there is a |
| 131 | compelling state interest in enabling the members of a |
| 132 | condominium association to approve amendments. Accordingly, any |
| 133 | holder of a recorded mortgage on a condominium unit or any other |
| 134 | portion of a condominium, which mortgage is first recorded after |
| 135 | October 1, 2006, and for which the declaration of condominium, |
| 136 | articles of incorporation, or bylaws require the consent or |
| 137 | joinder of a mortgagee to an amendment, must provide written |
| 138 | notice by certified mail to the association of the address at |
| 139 | which the mortgagee may be contacted in regard to any proposed |
| 140 | amendments. The association shall maintain the names and |
| 141 | addresses of such mortgagees in a registry of mortgagees, which |
| 142 | the association shall utilize when sending a request for such |
| 143 | consent or joinder. A request for consent or joinder must be |
| 144 | mailed to a mortgagee by certified mail, return receipt |
| 145 | requested, to the address provided by the mortgagee and retained |
| 146 | in the registry of mortgagees. As used in this subsection, |
| 147 | "certified mail" means either certified or registered mail, |
| 148 | return receipt requested. Consent to an amendment shall be |
| 149 | deemed to have been given by any holder of a mortgage that is |
| 150 | first recorded after October 1, 2006, and who fails to provide |
| 151 | the required written notice and contact information. Also, any |
| 152 | mortgagee who fails to respond by certified mail within 30 days |
| 153 | after the date the association mails a request for consent or |
| 154 | joinder shall be deemed to have consented to the proposed |
| 155 | amendment. |
| 156 | (c) As to mortgages in existence as of October 1, 2006, in |
| 157 | those condominiums where the consent or joinder of such |
| 158 | mortgagees is required in connection with amendments to the |
| 159 | governing documents, and where such mortgagees are not otherwise |
| 160 | required by the existing declaration of condominium, articles of |
| 161 | incorporation, or bylaws to provide notice to the association of |
| 162 | their contact information in order to be eligible to receive |
| 163 | notices regarding proposed amendments, those condominium |
| 164 | associations that wish to modify provisions in the declaration |
| 165 | of condominium, articles of incorporation, or bylaws that |
| 166 | require the consent or joinder of mortgagees must notify all |
| 167 | mortgagees who hold mortgages on units within the condominium or |
| 168 | other portions of the condominium property of the need to |
| 169 | provide the same contact information as required in paragraph |
| 170 | (b). Any mortgagee who does not provide contact information as |
| 171 | required will be deemed to have consented to all future proposed |
| 172 | amendments. Further, once the proper address for notifying |
| 173 | existing mortgagees has been obtained in the manner provided for |
| 174 | in this subsection, failure of any mortgagee to respond to a |
| 175 | request for the consent or joinder to a proposed amendment |
| 176 | within 30 days after the date that such request is sent to the |
| 177 | mortgagee by certified mail shall be deemed to have consented to |
| 178 | such amendment. In order to properly notify holders of existing |
| 179 | mortgages: |
| 180 | 1. The condominium association must first conduct a |
| 181 | diligent search to identify all existing mortgagees and an |
| 182 | address for the required notice to be sent to each mortgagee. |
| 183 | Service of the notice shall be on the mortgagee's registered |
| 184 | agent based upon the information available from the Secretary of |
| 185 | State. Where there is no registered agent, the notice shall be |
| 186 | sent to the address in the original recorded mortgage unless |
| 187 | there is a different address in a more recently recorded |
| 188 | assignment or modification instrument or in the records |
| 189 | maintained by the condominium association. All notices must be |
| 190 | sent by certified mail and must advise the mortgagee that if he |
| 191 | or she fails to provide the contact information requested within |
| 192 | 30 days after the date of mailing of the certified letter from |
| 193 | the association, such mortgagee shall be deemed to have |
| 194 | consented to the proposed amendment. |
| 195 | 2. An affidavit must be executed by a representative of |
| 196 | the condominium association confirming that a diligent search |
| 197 | has been conducted to identify all outstanding mortgages on the |
| 198 | condominium in the manner provided for in subparagraph 1. and |
| 199 | summarizing the steps that were taken in connection with such |
| 200 | diligent search and the notification of all mortgagees, and such |
| 201 | affidavit shall be placed in the association's minute book as an |
| 202 | attachment to the minutes of the meeting in which the board of |
| 203 | directors considers such affidavit. |
| 204 | (d) After October 1, 2006, no new declaration of |
| 205 | condominium, articles of incorporation, or bylaws may require |
| 206 | the consent or joinder of more than 51 percent of the eligible |
| 207 | mortgagees in connection with any proposed amendment unless a |
| 208 | higher percentage is required in order to comply with the |
| 209 | requirements of the Federal National Mortgage Association or |
| 210 | Federal Home Loan Mortgage Corporation. Any new declaration of |
| 211 | condominium, articles of incorporation, or bylaws must also |
| 212 | require mortgagees to provide to the condominium association the |
| 213 | address to which notices may be sent, as provided for in |
| 214 | paragraph (b), in order for such mortgagees to have the right to |
| 215 | be contacted in connection with any proposed amendment. |
| 216 | (e) A provision requiring the consent or joinder of some |
| 217 | or all holders of mortgages on units or other portions of the |
| 218 | condominium property to any proposed amendment shall be |
| 219 | enforceable only by mortgagees of record as of the date an |
| 220 | amendment is recorded in the public records and only by those |
| 221 | mortgagees who have complied with the requirements of paragraph |
| 222 | (b) or paragraph (c). Any amendment adopted without the required |
| 223 | consent of a mortgagee shall be deemed voidable by any mortgagee |
| 224 | who was entitled to notice and the opportunity to consent, and |
| 225 | actions to void such amendments shall be subject to the statute |
| 226 | of limitations applicable to actions founded upon written |
| 227 | instruments, which statute shall commence to run as of the date |
| 228 | such amendment is recorded in the public records and, for |
| 229 | amendments recorded prior to October 1, 2006, shall commence on |
| 230 | October 1, 2006. |
| 231 | (f) In order to establish that he or she is not |
| 232 | unreasonably withholding consent, any mortgagee who seeks to |
| 233 | disapprove of a proposed amendment by withholding his or her |
| 234 | consent or joinder must include in his or her reply to the |
| 235 | condominium association's request for consent or joinder a |
| 236 | statement of the specific reasons the proposed amendment is |
| 237 | claimed to materially and adversely affect the rights and |
| 238 | interests of such mortgagee. |
| 239 | (g) In connection with any litigation between a |
| 240 | condominium association and a lender with regard to whether |
| 241 | consent has been improperly or unreasonably withheld, the |
| 242 | prevailing party shall be entitled to recover his or her costs |
| 243 | and reasonable attorney's fees. |
| 244 | Section 3. Subsections (1) and (2) of section 718.404, |
| 245 | Florida Statutes, are amended to read: |
| 246 | 718.404 Mixed-use condominiums.--When a condominium |
| 247 | consists of both residential and commercial units, the following |
| 248 | provisions shall apply: |
| 249 | (1) The condominium documents shall not provide that the |
| 250 | owner of any commercial unit shall have the authority to veto |
| 251 | amendments to the declaration, articles of incorporation, |
| 252 | bylaws, or rules or regulations of the association. This |
| 253 | subsection shall apply retroactively as a remedial measure. |
| 254 | (2) Subject to s. 718.301, where the number of residential |
| 255 | units in the condominium equals or exceeds 50 percent of the |
| 256 | total units operated by the association, owners of the |
| 257 | residential units shall be entitled to vote for a majority of |
| 258 | the seats on the board of administration. This subsection shall |
| 259 | apply retroactively as a remedial measure. |
| 260 | Section 4. Subsections (4) and (5) of section 720.302, |
| 261 | Florida Statutes, are amended to read: |
| 262 | 720.302 Purposes, scope, and application.-- |
| 263 | (4) This chapter does not apply to any association that is |
| 264 | subject to regulation under chapter 718, chapter 719, or chapter |
| 265 | 721; or to any nonmandatory association formed under chapter |
| 266 | 723, except to the extent that a provision of chapter 718, |
| 267 | chapter 719, or chapter 721 is expressly incorporated into this |
| 268 | chapter for the purpose of regulating homeowners' associations. |
| 269 | (5) Unless expressly stated to the contrary, corporations |
| 270 | not for profit that operate residential homeowners' associations |
| 271 | in this state shall be governed by and subject to chapter 607, |
| 272 | if the association was incorporated thereunder, or to chapter |
| 273 | 617, if the association was incorporated thereunder, and this |
| 274 | chapter. This subsection is intended to clarify existing law. |
| 275 | Section 5. Subsections (2), (6), and (7) of section |
| 276 | 720.303, Florida Statutes, as amended by section 18 of chapter |
| 277 | 2004-345 and section 135 of chapter 2005-2, Laws of Florida, are |
| 278 | amended, and paragraphs (d) and (e) are added to subsection (5) |
| 279 | of that section, to read: |
| 280 | 720.303 Association powers and duties; meetings of board; |
| 281 | official records; budgets; financial reporting; association |
| 282 | funds; recalls.-- |
| 283 | (2) BOARD MEETINGS.-- |
| 284 | (a) A meeting of the board of directors of an association |
| 285 | occurs whenever a quorum of the board gathers to conduct |
| 286 | association business. All meetings of the board must be open to |
| 287 | all members except for meetings between the board and its |
| 288 | attorney with respect to proposed or pending litigation where |
| 289 | the contents of the discussion would otherwise be governed by |
| 290 | the attorney-client privilege. The provisions of this subsection |
| 291 | shall also apply to the meetings of any committee or other |
| 292 | similar body when a final decision will be made regarding the |
| 293 | expenditure of association funds and to meetings of any body |
| 294 | vested with the power to approve or disapprove architectural |
| 295 | decisions with respect to a specific parcel of residential |
| 296 | property owned by a member of the community. |
| 297 | (b) Members have the right to attend all meetings of the |
| 298 | board and to speak on any matter placed on the agenda by |
| 299 | petition of the voting interests for at least 3 minutes. The |
| 300 | association may adopt written reasonable rules expanding the |
| 301 | right of members to speak and governing the frequency, duration, |
| 302 | and other manner of member statements, which rules must be |
| 303 | consistent with this paragraph and may include a sign-up sheet |
| 304 | for members wishing to speak. Notwithstanding any other law, the |
| 305 | requirement that board meetings and committee meetings be open |
| 306 | to the members is inapplicable to meetings between the board or |
| 307 | a committee and the association's attorney, with respect to |
| 308 | meetings of the board held for the purpose of discussing |
| 309 | personnel matters. |
| 310 | (c) The bylaws shall provide for giving notice to parcel |
| 311 | owners and members of all board meetings and, if they do not do |
| 312 | so, shall be deemed to provide the following: |
| 313 | 1. Notices of all board meetings must be posted in a |
| 314 | conspicuous place in the community at least 48 hours in advance |
| 315 | of a meeting, except in an emergency. In the alternative, if |
| 316 | notice is not posted in a conspicuous place in the community, |
| 317 | notice of each board meeting must be mailed or delivered to each |
| 318 | member at least 7 days before the meeting, except in an |
| 319 | emergency. Notwithstanding this general notice requirement, for |
| 320 | communities with more than 100 parcels members, the bylaws may |
| 321 | provide for a reasonable alternative to posting or mailing of |
| 322 | notice for each board meeting, including publication of notice, |
| 323 | provision of a schedule of board meetings, or the conspicuous |
| 324 | posting and repeated broadcasting of the notice on a closed- |
| 325 | circuit cable television system serving the homeowners' |
| 326 | association. However, if broadcast notice is used in lieu of a |
| 327 | notice posted physically in the community, the notice must be |
| 328 | broadcast at least four times every broadcast hour of each day |
| 329 | that a posted notice is otherwise required. When broadcast |
| 330 | notice is provided, the notice and agenda must be broadcast in a |
| 331 | manner and for a sufficient continuous length of time so as to |
| 332 | allow an average reader to observe the notice and read and |
| 333 | comprehend the entire content of the notice and the agenda. The |
| 334 | bylaws or amended bylaws may provide for giving notice by |
| 335 | electronic transmission in a manner authorized by law for |
| 336 | meetings of the board of directors, committee meetings requiring |
| 337 | notice under this section, and annual and special meetings of |
| 338 | the members; however, a member must consent in writing to |
| 339 | receiving notice by electronic transmission. |
| 340 | 2. A special An assessment may not be levied at a board |
| 341 | meeting unless the notice of the meeting includes a statement |
| 342 | that special assessments will be considered and the nature of |
| 343 | the special assessments. Written notice of any meeting at which |
| 344 | special assessments will be considered or at which amendments to |
| 345 | rules regarding parcel use will be considered must be mailed, |
| 346 | delivered, or electronically transmitted to the members and |
| 347 | parcel owners and posted conspicuously on the property or |
| 348 | broadcast on closed-circuit cable television not less than 14 |
| 349 | days before the meeting. |
| 350 | 3. Directors may not vote by proxy or by secret ballot at |
| 351 | board meetings, except that secret ballots may be used in the |
| 352 | election of officers. This subsection also applies to the |
| 353 | meetings of any committee or other similar body, when a final |
| 354 | decision will be made regarding the expenditure of association |
| 355 | funds, and to any body vested with the power to approve or |
| 356 | disapprove architectural decisions with respect to a specific |
| 357 | parcel of residential property owned by a member of the |
| 358 | community. |
| 359 | (d) If 20 percent of the total voting interests petition |
| 360 | the board to address an item of business, the board shall at its |
| 361 | next regular board meeting or at a special meeting of the board, |
| 362 | but not later than 60 days after the receipt of the petition, |
| 363 | take the petitioned item up on an agenda. The board shall give |
| 364 | all members notice of the meeting at which the petitioned item |
| 365 | shall be addressed in accordance with the 14-day notice |
| 366 | requirement pursuant to subparagraph (c)2. Each member shall |
| 367 | have the right to speak for at least 3 minutes on each matter |
| 368 | placed on the agenda by petition, provided that the member signs |
| 369 | the sign-up sheet, if one is provided, or submits a written |
| 370 | request to speak prior to the meeting. Other than addressing the |
| 371 | petitioned item at the meeting, the board is not obligated to |
| 372 | take any other action requested by the petition. |
| 373 | (5) INSPECTION AND COPYING OF RECORDS.--The official |
| 374 | records shall be maintained within the state and must be open to |
| 375 | inspection and available for photocopying by members or their |
| 376 | authorized agents at reasonable times and places within 10 |
| 377 | business days after receipt of a written request for access. |
| 378 | This subsection may be complied with by having a copy of the |
| 379 | official records available for inspection or copying in the |
| 380 | community. If the association has a photocopy machine available |
| 381 | where the records are maintained, it must provide parcel owners |
| 382 | with copies on request during the inspection if the entire |
| 383 | request is limited to no more than 25 pages. |
| 384 | (d) The association or its authorized agent is not |
| 385 | required to provide a prospective purchaser or lienholder with |
| 386 | information about the residential subdivision or the association |
| 387 | other than information or documents required by this chapter to |
| 388 | be made available or disclosed. The association or its |
| 389 | authorized agent may charge a reasonable fee to the prospective |
| 390 | purchaser or lienholder or the current parcel owner or member |
| 391 | for providing good faith responses to requests for information |
| 392 | by or on behalf of a prospective purchaser or lienholder, other |
| 393 | than that required by law, if the fee does not exceed $150 plus |
| 394 | the reasonable cost of photocopying and any attorney's fees |
| 395 | incurred by the association in connection with the response. |
| 396 | (e) An association and its authorized agent are not liable |
| 397 | for providing such information in good faith pursuant to a |
| 398 | written request if the person providing the information includes |
| 399 | a written statement in substantially the following form: "The |
| 400 | responses herein are made in good faith and to the best of my |
| 401 | ability as to their accuracy." |
| 402 | (6) BUDGETS.-- |
| 403 | (a) The association shall prepare an annual budget that |
| 404 | sets out the annual operating expenses. The budget must reflect |
| 405 | the estimated revenues and expenses for that year and the |
| 406 | estimated surplus or deficit as of the end of the current year. |
| 407 | The budget must set out separately all fees or charges for |
| 408 | recreational amenities, whether owned by the association, the |
| 409 | developer, or another person. The association shall provide each |
| 410 | member with a copy of the annual budget or a written notice that |
| 411 | a copy of the budget is available upon request at no charge to |
| 412 | the member. The copy must be provided to the member within the |
| 413 | time limits set forth in subsection (5). |
| 414 | (b) In addition to annual operating expenses, the budget |
| 415 | shall include reserve accounts for capital expenditures and |
| 416 | deferred maintenance. These accounts shall include, but are not |
| 417 | limited to, accounts for roof replacement, building painting, |
| 418 | and pavement resurfacing, regardless of the amount of deferred |
| 419 | maintenance expense or replacement cost, and for any other item |
| 420 | for which the deferred maintenance expense or replacement cost |
| 421 | exceeds $10,000. The amount to be reserved shall be computed by |
| 422 | means of a formula that is based upon the estimated remaining |
| 423 | useful life and estimated replacement cost or deferred |
| 424 | maintenance expense of each reserve item. The association may |
| 425 | adjust replacement reserve assessments annually to take into |
| 426 | account any changes in estimates or extension of the useful life |
| 427 | of a reserve item caused by deferred maintenance. This |
| 428 | subsection does not apply to an adopted budget in which the |
| 429 | members of an association have determined, by a majority vote at |
| 430 | a duly called meeting of the association, to provide no reserves |
| 431 | or fewer reserves than required by this subsection. However, |
| 432 | prior to turnover of control of an association by a developer to |
| 433 | unit owners, the developer may vote to waive the reserves or |
| 434 | reduce the funding of reserves for the first 2 fiscal years of |
| 435 | the association's operation, beginning with the fiscal year in |
| 436 | which the initial declaration is recorded, after which time |
| 437 | reserves may be waived or reduced only upon the vote of a |
| 438 | majority of all nondeveloper voting interests voting in person |
| 439 | or by limited proxy at a duly called meeting of the association. |
| 440 | If a meeting of the unit owners has been called to determine |
| 441 | whether to waive or reduce the funding of reserves and no such |
| 442 | result is achieved or a quorum is not attained, the reserves as |
| 443 | included in the budget shall go into effect. After the turnover, |
| 444 | the developer may vote its voting interest to waive or reduce |
| 445 | the funding of reserves. |
| 446 | (c) Funding formulas for reserves required by this |
| 447 | subsection shall be based on either a separate analysis of each |
| 448 | of the required assets or a pooled analysis of two or more of |
| 449 | the required assets. |
| 450 | 1. If the association maintains separate reserve accounts |
| 451 | for each of the required assets, the amount of the contribution |
| 452 | to each reserve account shall be the sum of the following two |
| 453 | calculations: |
| 454 | a. The total amount necessary, if any, to bring a negative |
| 455 | component balance to zero. |
| 456 | b. The total estimated deferred maintenance expense or |
| 457 | estimated replacement cost of the reserve component less the |
| 458 | estimated balance of the reserve component as of the beginning |
| 459 | of the period for which the budget will be in effect. The |
| 460 | remainder, if greater than zero, shall be divided by the |
| 461 | estimated remaining useful life of the component. |
| 462 |
|
| 463 | The formula may be adjusted each year for changes in estimates |
| 464 | and deferred maintenance performed during the year and may |
| 465 | consider factors such as inflation and earnings on invested |
| 466 | funds. |
| 467 | 2. If the association maintains a pooled account of two or |
| 468 | more of the required reserve assets, the amount of the |
| 469 | contribution to the pooled reserve account as disclosed in the |
| 470 | proposed budget shall be not less than that required to ensure |
| 471 | that the balance on hand at the beginning of the period for |
| 472 | which the budget will go into effect plus the projected annual |
| 473 | cash inflows over the remaining estimated useful lives of all of |
| 474 | the assets that make up the reserve pool are equal to or greater |
| 475 | than the projected annual cash outflows over the remaining |
| 476 | estimated useful lives of all of the assets that make up the |
| 477 | reserve pool, based on the current reserve analysis. The |
| 478 | projected annual cash inflows may include estimated earnings |
| 479 | from investment of principal. The reserve funding formula shall |
| 480 | not include any type of balloon payments. |
| 481 | (d) Reserve funds and any interest accruing thereon shall |
| 482 | remain in the reserve account or accounts and shall be used only |
| 483 | for authorized reserve expenditures unless their use for other |
| 484 | purposes is approved in advance by a majority vote at a duly |
| 485 | called meeting of the association. Prior to turnover of control |
| 486 | of an association by a developer to unit owners, the developer- |
| 487 | controlled association shall not vote to use reserves for |
| 488 | purposes other than that for which they were intended without |
| 489 | the approval of a majority of all nondeveloper voting interests |
| 490 | voting in person or by limited proxy at a duly called meeting of |
| 491 | the association. |
| 492 | (7) FINANCIAL REPORTING.--Within 90 days after the end of |
| 493 | the fiscal year, or annually on a date provided in the bylaws, |
| 494 | the association shall prepare and complete, or contract for the |
| 495 | preparation and completion of, a financial report for the |
| 496 | preceding fiscal year. Within 21 days after the final financial |
| 497 | report is completed by the association or received from the |
| 498 | third party, but not later than 120 days after the end of the |
| 499 | fiscal year or other date as provided in the bylaws, the |
| 500 | association shall prepare an annual financial report within 60 |
| 501 | days after the close of the fiscal year. The association shall, |
| 502 | within the time limits set forth in subsection (5), provide each |
| 503 | member with a copy of the annual financial report or a written |
| 504 | notice that a copy of the financial report is available upon |
| 505 | request at no charge to the member. Financial reports shall be |
| 506 | prepared as follows: |
| 507 | (a) An association that meets the criteria of this |
| 508 | paragraph shall prepare or cause to be prepared a complete set |
| 509 | of financial statements in accordance with generally accepted |
| 510 | accounting principles as adopted by the Florida Board of |
| 511 | Accountancy. The financial statements shall be based upon the |
| 512 | association's total annual revenues, as follows: |
| 513 | 1. An association with total annual revenues of $100,000 |
| 514 | or more, but less than $200,000, shall prepare compiled |
| 515 | financial statements. |
| 516 | 2. An association with total annual revenues of at least |
| 517 | $200,000, but less than $400,000, shall prepare reviewed |
| 518 | financial statements. |
| 519 | 3. An association with total annual revenues of $400,000 |
| 520 | or more shall prepare audited financial statements. |
| 521 | (b)1. An association with total annual revenues of less |
| 522 | than $100,000 shall prepare a report of cash receipts and |
| 523 | expenditures. |
| 524 | 2. An association in a community of fewer than 50 parcels, |
| 525 | regardless of the association's annual revenues, may prepare a |
| 526 | report of cash receipts and expenditures in lieu of financial |
| 527 | statements required by paragraph (a) unless the governing |
| 528 | documents provide otherwise. |
| 529 | 3. A report of cash receipts and disbursement must |
| 530 | disclose the amount of receipts by accounts and receipt |
| 531 | classifications and the amount of expenses by accounts and |
| 532 | expense classifications, including, but not limited to, the |
| 533 | following, as applicable: costs for security, professional, and |
| 534 | management fees and expenses; taxes; costs for recreation |
| 535 | facilities; expenses for refuse collection and utility services; |
| 536 | expenses for lawn care; costs for building maintenance and |
| 537 | repair; insurance costs; administration and salary expenses; and |
| 538 | reserves if maintained by the association. |
| 539 | (c) If 20 percent of the parcel owners petition the board |
| 540 | for a level of financial reporting higher than that required by |
| 541 | this section, the association shall duly notice and hold a |
| 542 | meeting of members within 30 days of receipt of the petition for |
| 543 | the purpose of voting on raising the level of reporting for that |
| 544 | fiscal year. Upon approval of a majority of the total voting |
| 545 | interests of the parcel owners, the association shall prepare or |
| 546 | cause to be prepared, shall amend the budget or adopt a special |
| 547 | assessment to pay for the financial report regardless of any |
| 548 | provision to the contrary in the governing documents, and shall |
| 549 | provide within 90 days of the meeting or the end of the fiscal |
| 550 | year, whichever occurs later: |
| 551 | 1. Compiled, reviewed, or audited financial statements, if |
| 552 | the association is otherwise required to prepare a report of |
| 553 | cash receipts and expenditures; |
| 554 | 2. Reviewed or audited financial statements, if the |
| 555 | association is otherwise required to prepare compiled financial |
| 556 | statements; or |
| 557 | 3. Audited financial statements if the association is |
| 558 | otherwise required to prepare reviewed financial statements. |
| 559 | (d) If approved by a majority of the voting interests |
| 560 | present at a properly called meeting of the association, an |
| 561 | association may prepare or cause to be prepared: |
| 562 | 1. A report of cash receipts and expenditures in lieu of a |
| 563 | compiled, reviewed, or audited financial statement; |
| 564 | 2. A report of cash receipts and expenditures or a |
| 565 | compiled financial statement in lieu of a reviewed or audited |
| 566 | financial statement; or |
| 567 | 3. A report of cash receipts and expenditures, a compiled |
| 568 | financial statement, or a reviewed financial statement in lieu |
| 569 | of an audited financial statement. |
| 570 | Section 6. Subsection (2) of section 720.303, Florida |
| 571 | Statutes, as amended by section 2 of chapter 2004-345 and |
| 572 | section 15 of chapter 2004-353, Laws of Florida, is repealed. |
| 573 | Section 7. Subsection (1) of section 720.305, Florida |
| 574 | Statutes, is amended to read: |
| 575 | 720.305 Obligations of members; remedies at law or in |
| 576 | equity; levy of fines and suspension of use rights; failure to |
| 577 | fill sufficient number of vacancies on board of directors to |
| 578 | constitute a quorum; appointment of receiver upon petition of |
| 579 | any member.-- |
| 580 | (1) Each member and the member's tenants, guests, and |
| 581 | invitees, and each association, are governed by, and must comply |
| 582 | with, this chapter, the governing documents of the community, |
| 583 | and the rules of the association. Actions at law or in equity, |
| 584 | or both, to redress alleged failure or refusal to comply with |
| 585 | these provisions may be brought by the association or by any |
| 586 | member against: |
| 587 | (a) The association; |
| 588 | (b) A member; |
| 589 | (c) Any director or officer of an association who |
| 590 | willfully and knowingly fails to comply with these provisions; |
| 591 | and |
| 592 | (d) Any tenants, guests, or invitees occupying a parcel or |
| 593 | using the common areas. |
| 594 |
|
| 595 | The prevailing party in any such litigation is entitled to |
| 596 | recover reasonable attorney's fees and costs. A member |
| 597 | prevailing in an action between the association and the member |
| 598 | under this section, in addition to recovering his or her |
| 599 | reasonable attorney's fees, may recover additional amounts as |
| 600 | determined by the court to be necessary to reimburse the member |
| 601 | for his or her share of assessments levied by the association to |
| 602 | fund its expenses of the litigation. This relief does not |
| 603 | exclude other remedies provided by law. This section does not |
| 604 | deprive any person of any other available right or remedy. |
| 605 | Section 8. Paragraph (c) of subsection (1) and subsection |
| 606 | (6) of section 720.306, Florida Statutes, are amended to read: |
| 607 | 720.306 Meetings of members; voting and election |
| 608 | procedures; amendments.-- |
| 609 | (1) QUORUM; AMENDMENTS.-- |
| 610 | (c) Unless otherwise provided in the governing documents |
| 611 | as originally recorded or permitted by this chapter or chapter |
| 612 | 617, an amendment may not materially and adversely alter the |
| 613 | proportionate voting interest appurtenant to a parcel or |
| 614 | increase the proportion or percentage by which a parcel shares |
| 615 | in the common expenses of the association unless the record |
| 616 | parcel owner and all record owners of liens on the parcels join |
| 617 | in the execution of the amendment. For purposes of this section, |
| 618 | a change in quorum requirements is not an alteration of voting |
| 619 | interests. The merger or consolidation of one or more |
| 620 | associations under a plan of merger or consolidation under |
| 621 | chapter 607 or chapter 617 shall not be considered a material or |
| 622 | adverse alteration of the proportionate voting interest |
| 623 | appurtenant to a parcel. |
| 624 | (6) RIGHT TO SPEAK.--Members and parcel owners have the |
| 625 | right to attend all membership meetings and to speak at any |
| 626 | meeting with reference to all items opened for discussion or |
| 627 | included on the agenda. Notwithstanding any provision to the |
| 628 | contrary in the governing documents or any rules adopted by the |
| 629 | board or by the membership, a member and a parcel owner have the |
| 630 | right to speak for at least 3 minutes on any agenda item, |
| 631 | provided that the member or parcel owner submits a written |
| 632 | request to speak prior to the meeting. The association may adopt |
| 633 | written reasonable rules governing the frequency, duration, and |
| 634 | other manner of member and parcel owner statements, which rules |
| 635 | must be consistent with this subsection. |
| 636 | Section 9. Paragraph (t) is added to subsection (3) of |
| 637 | section 720.307, Florida Statutes, to read: |
| 638 | 720.307 Transition of association control in a |
| 639 | community.--With respect to homeowners' associations: |
| 640 | (3) At the time the members are entitled to elect at least |
| 641 | a majority of the board of directors of the homeowners' |
| 642 | association, the developer shall, at the developer's expense, |
| 643 | within no more than 90 days deliver the following documents to |
| 644 | the board: |
| 645 | (t) The financial records, including financial statements |
| 646 | of the association, and source documents from the incorporation |
| 647 | of the association through the date of turnover. The records |
| 648 | shall be audited by an independent certified public accountant |
| 649 | for the period from the incorporation of the association or from |
| 650 | the period covered by the last audit, if an audit has been |
| 651 | performed for each fiscal year since incorporation. All |
| 652 | financial statements shall be prepared in accordance with |
| 653 | generally accepted accounting principles and shall be audited in |
| 654 | accordance with generally accepted auditing standards, as |
| 655 | prescribed by the Florida Board of Accountancy, pursuant to |
| 656 | chapter 473. The certified public accountant performing the |
| 657 | audit shall examine to the extent necessary supporting documents |
| 658 | and records, including the cash disbursements and related paid |
| 659 | invoices to determine if expenditures were for association |
| 660 | purposes and the billings, cash receipts, and related records to |
| 661 | determine that the developer was charged and paid the proper |
| 662 | amounts of assessments. |
| 663 | Section 10. Section 720.308, Florida Statutes, is amended |
| 664 | to read: |
| 665 | 720.308 Assessments and charges.-- |
| 666 | (1) ASSESSMENTS.--For any community created after October |
| 667 | 1, 1995, the governing documents must describe the manner in |
| 668 | which expenses are shared and specify the member's proportional |
| 669 | share thereof. Assessments levied pursuant to the annual budget |
| 670 | or special assessment must be in the member's proportional share |
| 671 | of expenses as described in the governing document, which share |
| 672 | may be different among classes of parcels based upon the state |
| 673 | of development thereof, levels of services received by the |
| 674 | applicable members, or other relevant factors. While the |
| 675 | developer is in control of the homeowners' association, it may |
| 676 | be excused from payment of its share of the operating expenses |
| 677 | and assessments related to its parcels for any period of time |
| 678 | for which the developer has, in the declaration, obligated |
| 679 | itself to pay any operating expenses incurred that exceed the |
| 680 | assessments receivable from other members and other income of |
| 681 | the association. This section does not apply to an association, |
| 682 | no matter when created, if the association is created in a |
| 683 | community that is included in an effective development-of- |
| 684 | regional-impact development order as of the effective date of |
| 685 | this act, together with any approved modifications thereto. |
| 686 | (2) GUARANTEES OF COMMON EXPENSES.-- |
| 687 | (a) Establishment of guarantee.--If a guarantee is not |
| 688 | included in the purchase contracts, declaration, or prospectus, |
| 689 | any agreement establishing a guarantee shall only be effective |
| 690 | either upon the vote of a majority of all nondeveloper voting |
| 691 | interests voting in person or by limited proxy at a duly called |
| 692 | meeting of the association or by agreement in writing without a |
| 693 | meeting if provided in the bylaws. Such guarantee shall meet the |
| 694 | requirements of this section. |
| 695 | (b) Guarantee period.--The period of time for the |
| 696 | guarantee shall be indicated by a specific beginning and ending |
| 697 | date or event. |
| 698 | 1. The ending date or event shall be the same for all of |
| 699 | the members of a homeowners' association, including members in |
| 700 | different phases of homeowners' associations. |
| 701 | 2. The guarantee may provide for different intervals of |
| 702 | time during a guarantee period with different dollar amounts for |
| 703 | each such interval. |
| 704 | (c) Guarantee extension.--The guarantee may provide that |
| 705 | after the initial stated period, the developer has an option to |
| 706 | extend the guarantee for one or more additional stated periods. |
| 707 | The extension of a guarantee is limited to extending the ending |
| 708 | date or event; therefore, the developer does not have the option |
| 709 | of changing the level of assessments guaranteed. |
| 710 | (3) MAXIMUM LEVEL OF ASSESSMENTS.--The stated dollar |
| 711 | amount of the guarantee shall be an exact dollar amount for each |
| 712 | parcel identified in the declaration. Regardless of the stated |
| 713 | dollar amount of the guarantee, assessments charged to a member |
| 714 | shall not exceed the maximum obligation of the member based on |
| 715 | the total amount of the adopted budget and the member's |
| 716 | proportionate ownership share of the common elements. |
| 717 | (4) CASH FUNDING REQUIREMENTS DURING GUARANTEE.--The cash |
| 718 | payments required from the guarantor during the guarantee period |
| 719 | shall be determined as follows: |
| 720 | (a) If at any time during the guarantee period the funds |
| 721 | collected from member assessments at the guaranteed level and |
| 722 | other revenues collected by the association are not sufficient |
| 723 | to provide payment, on a timely basis, of all common expenses, |
| 724 | including the full funding of the reserves unless properly |
| 725 | waived, the guarantor shall advance sufficient cash to the |
| 726 | association at the time such payments are due. |
| 727 | (b) Expenses incurred in the production of nonassessment |
| 728 | revenues, not in excess of the nonassessment revenues, shall not |
| 729 | be included in the common expenses. If the expenses attributable |
| 730 | to nonassessment revenues exceed nonassessment revenues, only |
| 731 | the excess expenses must be funded by the guarantor. For |
| 732 | example, if the association operates a rental program in which |
| 733 | rental expenses exceed rental revenues, the guarantor shall fund |
| 734 | the rental expenses in excess of the rental revenues. Interest |
| 735 | earned on the investment of association funds may be used to pay |
| 736 | the income tax expense incurred as a result of the investment, |
| 737 | such expense shall not be charged to the guarantor, and the net |
| 738 | investment income shall be retained by the association. Each |
| 739 | such nonassessment revenue-generating activity shall be |
| 740 | considered separately. Capital contributions collected from |
| 741 | members are not revenues and shall not be used to pay common |
| 742 | expenses. |
| 743 | (5) CALCULATION OF GUARANTOR'S FINAL OBLIGATION.--The |
| 744 | guarantor's total financial obligation to the association at the |
| 745 | end of the guarantee period shall be determined on the accrual |
| 746 | basis using the following formula: |
| 747 | (a) The guarantor shall fund the total common expenses |
| 748 | incurred during the guarantee period, including the full funding |
| 749 | of the reserves unless properly waived; less |
| 750 | (b) The total regular periodic assessments earned by the |
| 751 | association from the members other than the guarantor during the |
| 752 | guarantee period regardless of whether the actual level charged |
| 753 | was less than the maximum guaranteed amount. |
| 754 | (6) EXPENSES.--Expenses incurred in the production of |
| 755 | nonassessment revenues, not in excess of the nonassessment |
| 756 | revenues, shall not be included in the common expenses. If the |
| 757 | expenses attributable to nonassessment revenues exceed |
| 758 | nonassessment revenues, only the excess expenses must be funded |
| 759 | by the guarantor. For example, if the association operates a |
| 760 | rental program in which rental expenses exceed rental revenues, |
| 761 | the guarantor shall fund the rental expenses in excess of the |
| 762 | rental revenues. Interest earned on the investment of |
| 763 | association funds may be used to pay the income tax expense |
| 764 | incurred as a result of the investment, such expense shall not |
| 765 | be charged to the guarantor, and the net investment income shall |
| 766 | be retained by the association. Each such nonassessment revenue- |
| 767 | generating activity shall be considered separately. Capital |
| 768 | contributions collected from members are not revenues and shall |
| 769 | not be used to pay common expenses. |
| 770 | Section 11. Section 720.311, Florida Statutes, is amended |
| 771 | to read: |
| 772 | 720.311 Dispute resolution.-- |
| 773 | (1) The Legislature finds that alternative dispute |
| 774 | resolution has made progress in reducing court dockets and |
| 775 | trials and in offering a more efficient, cost-effective option |
| 776 | to litigation. The filing of any petition for mediation or |
| 777 | arbitration or the serving of an offer for presuit mediation as |
| 778 | provided for in this section shall toll the applicable statute |
| 779 | of limitations. Any recall dispute filed with the department |
| 780 | pursuant to s. 720.303(10) shall be conducted by the department |
| 781 | in accordance with the provisions of ss. 718.112(2)(j) and |
| 782 | 718.1255 and the rules adopted by the division. In addition, the |
| 783 | department shall conduct mandatory binding arbitration of |
| 784 | election disputes between a member and an association pursuant |
| 785 | to s. 718.1255 and rules adopted by the division. Neither |
| 786 | election disputes nor recall disputes are eligible for presuit |
| 787 | mediation; these disputes shall be arbitrated by the department. |
| 788 | At the conclusion of the proceeding, the department shall charge |
| 789 | the parties a fee in an amount adequate to cover all costs and |
| 790 | expenses incurred by the department in conducting the |
| 791 | proceeding. Initially, the petitioner shall remit a filing fee |
| 792 | of at least $200 to the department. The fees paid to the |
| 793 | department shall become a recoverable cost in the arbitration |
| 794 | proceeding, and the prevailing party in an arbitration |
| 795 | proceeding shall recover its reasonable costs and attorney's |
| 796 | fees in an amount found reasonable by the arbitrator. The |
| 797 | department shall adopt rules to effectuate the purposes of this |
| 798 | section. |
| 799 | (2)(a) Disputes between an association and a parcel owner |
| 800 | regarding use of or changes to the parcel or the common areas |
| 801 | and other covenant enforcement disputes, disputes regarding |
| 802 | amendments to the association documents, disputes regarding |
| 803 | meetings of the board and committees appointed by the board, |
| 804 | membership meetings not including election meetings, and access |
| 805 | to the official records of the association shall be the subject |
| 806 | of an offer filed with the department for presuit mandatory |
| 807 | mediation served by an aggrieved party before the dispute is |
| 808 | filed in court. Presuit mediation proceedings must be conducted |
| 809 | in accordance with the applicable Florida Rules of Civil |
| 810 | Procedure, and these proceedings are privileged and confidential |
| 811 | to the same extent as court-ordered mediation. Disputes subject |
| 812 | to presuit mediation under this section shall not include the |
| 813 | collection of any assessment, fine, or other financial |
| 814 | obligation, including attorney's fees and costs, claimed to be |
| 815 | due or any action to enforce a prior mediation settlement |
| 816 | agreement between the parties. Also, in any dispute subject to |
| 817 | presuit mediation under this section where emergency relief is |
| 818 | required, a motion for temporary injunctive relief may be filed |
| 819 | with the court without first complying with the presuit |
| 820 | mediation requirements of this section. After any issues |
| 821 | regarding emergency or temporary relief are resolved, the court |
| 822 | may either refer the parties to a mediation program administered |
| 823 | by the courts or require mediation under this section. An |
| 824 | arbitrator or judge may not consider any information or evidence |
| 825 | arising from the presuit mediation proceeding except in a |
| 826 | proceeding to impose sanctions for failure to attend a presuit |
| 827 | mediation session or with the parties' agreement in a proceeding |
| 828 | seeking to enforce the agreement. Persons who are not parties to |
| 829 | the dispute may not attend the presuit mediation conference |
| 830 | without the consent of all parties, except for counsel for the |
| 831 | parties and a corporate representative designated by the |
| 832 | association. When mediation is attended by a quorum of the |
| 833 | board, such mediation is not a board meeting for purposes of |
| 834 | notice and participation set forth in s. 720.303. An aggrieved |
| 835 | party shall serve on the responding party a written offer to |
| 836 | participate in presuit mediation in substantially the following |
| 837 | form: |
| 838 |
|
| 839 | STATUTORY OFFER TO PARTICIPATE IN PRESUIT MEDIATION |
| 840 |
|
| 841 | The alleged aggrieved party,__________________, hereby |
| 842 | offers to _________________, as the responding party, |
| 843 | to enter into presuit mediation in connection with the |
| 844 | following dispute, which by statute is of a type that |
| 845 | is subject to presuit mediation: |
| 846 |
|
| 847 | (List specific nature of the dispute or disputes to be |
| 848 | mediated and the authority supporting a finding of a |
| 849 | violation as to each dispute.) |
| 850 |
|
| 851 | Pursuant to section 720.311, Florida Statutes, this |
| 852 | offer to resolve the dispute through presuit mediation |
| 853 | is required before a lawsuit can be filed concerning |
| 854 | the dispute. Pursuant to the statute, the aggrieved |
| 855 | party is hereby offering to engage in presuit |
| 856 | mediation with a neutral third-party mediator in order |
| 857 | to attempt to resolve this dispute without court |
| 858 | action, and the aggrieved party demands that you |
| 859 | likewise agree to this process. If you fail to agree |
| 860 | to presuit mediation, or if you agree and later fail |
| 861 | to follow through with your agreement to mediate, suit |
| 862 | may be brought against you without further warning. |
| 863 |
|
| 864 | The process of mediation involves a supervised |
| 865 | negotiation process in which a trained, neutral third- |
| 866 | party mediator meets with both parties and assists |
| 867 | them in exploring possible opportunities for resolving |
| 868 | part or all of the dispute. The mediation process is a |
| 869 | voluntary one. By agreeing to participate in presuit |
| 870 | mediation, you are not bound in any way to change your |
| 871 | position or to enter into any type of agreement. |
| 872 | Furthermore, the mediator has no authority to make any |
| 873 | decisions in this matter or to determine who is right |
| 874 | or wrong and merely acts as a facilitator to ensure |
| 875 | that each party understands the position of the other |
| 876 | party and that all reasonable settlement options are |
| 877 | fully explored. |
| 878 |
|
| 879 | If an agreement is reached, it shall be reduced to |
| 880 | writing and becomes a binding and enforceable |
| 881 | commitment of the parties. A resolution of one or more |
| 882 | disputes in this fashion avoids the need to litigate |
| 883 | these issues in court. The failure to reach an |
| 884 | agreement, or the failure of a party to participate in |
| 885 | the process, results in the mediator's declaring an |
| 886 | impasse in the mediation, after which the aggrieved |
| 887 | party may proceed to court on all outstanding, |
| 888 | unsettled disputes. |
| 889 |
|
| 890 | The aggrieved party has selected and hereby lists |
| 891 | three certified mediators who we believe to be neutral |
| 892 | and qualified to mediate the dispute. You have the |
| 893 | right to select any one of these mediators. The fact |
| 894 | that one party may be familiar with one or more of the |
| 895 | listed mediators does not mean that the mediator |
| 896 | cannot act as a neutral and impartial facilitator. Any |
| 897 | mediator who cannot act in this capacity ethically |
| 898 | must decline to accept engagement. The mediators that |
| 899 | we suggest, and their current hourly rates, are as |
| 900 | follows: |
| 901 |
|
| 902 | (List the names, addresses, telephone numbers, and |
| 903 | hourly rates of the mediators. Other pertinent |
| 904 | information about the background of the mediators may |
| 905 | be included as an attachment.) |
| 906 |
|
| 907 | You may contact the offices of these mediators to |
| 908 | confirm that the listed mediators will be neutral and |
| 909 | will not show any favoritism toward either party. The |
| 910 | names of certified mediators may be found through the |
| 911 | office of the clerk of the circuit court for this |
| 912 | circuit. |
| 913 |
|
| 914 | If you agree to participate in the presuit mediation |
| 915 | process, the statute requires that each party is to |
| 916 | pay one-half of the costs and fees involved in the |
| 917 | presuit mediation process unless otherwise agreed by |
| 918 | all parties. An average mediation may require 3 to 4 |
| 919 | hours of the mediator's time, including some |
| 920 | preparation time, and each party would need to pay |
| 921 | one-half of the mediator's fees as well as his or her |
| 922 | own attorney's fees if he or she chooses to employ an |
| 923 | attorney in connection with the mediation. However, |
| 924 | use of an attorney is not required and is at the |
| 925 | option of each party. The mediator may require the |
| 926 | advance payment of some or all of the anticipated |
| 927 | fees. The aggrieved party hereby agrees to pay or |
| 928 | prepay one-half of the mediator's estimated fees and |
| 929 | to forward this amount or such other reasonable |
| 930 | advance deposits as the mediator may require for this |
| 931 | purpose. Any funds deposited will be returned to you |
| 932 | if these are in excess of your share of the fees |
| 933 | incurred. |
| 934 |
|
| 935 | If you agree to participate in presuit mediation in |
| 936 | order to attempt to resolve the dispute and thereby |
| 937 | avoid further legal action, please sign below and |
| 938 | clearly indicate which mediator is acceptable to you. |
| 939 | We will then ask the mediator to schedule a mutually |
| 940 | convenient time and place for the mediation conference |
| 941 | to be held. The mediation conference must be held |
| 942 | within 90 days after the date of this letter unless |
| 943 | extended by mutual written agreement. In the event |
| 944 | that you fail to respond within 20 days after the date |
| 945 | of this letter, or if you fail to agree to at least |
| 946 | one of the mediators that we have suggested and to pay |
| 947 | or prepay to the mediator one-half of the costs |
| 948 | involved, the aggrieved party will be authorized to |
| 949 | proceed with the filing of a lawsuit against you |
| 950 | without further notice and may seek an award of |
| 951 | attorney's fees or costs incurred in attempting to |
| 952 | obtain mediation. |
| 953 |
|
| 954 | Should you wish, you may also elect to waive presuit |
| 955 | mediation so that this matter may proceed directly to |
| 956 | court. |
| 957 |
|
| 958 | Therefore, please give this matter your immediate |
| 959 | attention. By law, your response must be mailed by |
| 960 | certified mail, return receipt requested, with an |
| 961 | additional copy being sent by regular first-class mail |
| 962 | to the address shown on this offer. |
| 963 |
|
| 964 | _____________________ |
| 965 | _____________________ |
| 966 |
|
| 967 | RESPONDING PARTY: CHOOSE ONLY ONE OF THE TWO OPTIONS |
| 968 | BELOW. YOUR SIGNATURE INDICATES YOUR AGREEMENT TO THAT |
| 969 | CHOICE. |
| 970 |
|
| 971 | AGREEMENT TO MEDIATE |
| 972 |
|
| 973 | The undersigned hereby agrees to participate in |
| 974 | presuit mediation and agrees to the following mediator |
| 975 | or mediators as acceptable to mediate this dispute: |
| 976 |
|
| 977 | (List acceptable mediator or mediators.) |
| 978 |
|
| 979 | I/we further agree to pay or prepay one-half of the |
| 980 | mediator's fees and to forward such advance deposits |
| 981 | as the mediator may require for this purpose. |
| 982 |
|
| 983 | _______________________ |
| 984 | Signature of responding party #1 |
| 985 |
|
| 986 | _______________________ |
| 987 | Signature of responding party #2 (if applicable)(if |
| 988 | property is owned by more than one person, all owners |
| 989 | must sign) |
| 990 |
|
| 991 | WAIVER OF MEDIATION |
| 992 |
|
| 993 | The undersigned hereby waives the right to participate |
| 994 | in presuit mediation of the dispute listed above and |
| 995 | agrees to allow the aggrieved party to proceed in |
| 996 | court on such matters. |
| 997 |
|
| 998 | __________________________ |
| 999 | Signature of responding party #1 |
| 1000 |
|
| 1001 | ___________________________ |
| 1002 | Signature of responding party #2 (if applicable)(if |
| 1003 | property is owned by more than one person, all owners |
| 1004 | must sign) |
| 1005 |
|
| 1006 | (b) Service of the statutory offer to participate in |
| 1007 | presuit mediation shall be effected by sending a letter in |
| 1008 | substantial conformity with the above form by certified mail, |
| 1009 | return receipt requested, with an additional copy being sent by |
| 1010 | regular first-class mail, to the address of the responding party |
| 1011 | as it last appears on the books and records of the association. |
| 1012 | The responding party shall have 20 days from the date of the |
| 1013 | mailing of the statutory offer to serve a response to the |
| 1014 | aggrieved party in writing. The response shall be served by |
| 1015 | certified mail, return receipt requested, with an additional |
| 1016 | copy being sent by regular first-class mail, to the address |
| 1017 | shown on the statutory offer. In the alternative, the responding |
| 1018 | party may waive mediation in writing. Notwithstanding the |
| 1019 | foregoing, once the parties have agreed on a mediator, the |
| 1020 | mediator may reschedule the mediation for a date and time |
| 1021 | mutually convenient to the parties. The department shall conduct |
| 1022 | the proceedings through the use of department mediators or refer |
| 1023 | the disputes to private mediators who have been duly certified |
| 1024 | by the department as provided in paragraph (c). The parties |
| 1025 | shall share the costs of presuit mediation equally, including |
| 1026 | the fee charged by the mediator, if any, unless the parties |
| 1027 | agree otherwise, and the mediator may require advance payment of |
| 1028 | its reasonable fees and costs. The failure of any party to |
| 1029 | respond to a demand or response, to agree upon a mediator, to |
| 1030 | make payment of fees and costs within the time established by |
| 1031 | the mediator, or to appear for a scheduled mediation session |
| 1032 | shall operate as an impasse in the presuit mediation by such |
| 1033 | party, entitling the other party to proceed in court and to seek |
| 1034 | an award of the costs and fees associated with the mediation. |
| 1035 | Additionally, if any presuit mediation session cannot be |
| 1036 | scheduled and conducted within 90 days after the offer to |
| 1037 | participate in mediation was filed, an impasse shall be deemed |
| 1038 | to have occurred unless both parties agree to extend this |
| 1039 | deadline. If a department mediator is used, the department may |
| 1040 | charge such fee as is necessary to pay expenses of the |
| 1041 | mediation, including, but not limited to, the salary and |
| 1042 | benefits of the mediator and any travel expenses incurred. The |
| 1043 | petitioner shall initially file with the department upon filing |
| 1044 | the disputes, a filing fee of $200, which shall be used to |
| 1045 | defray the costs of the mediation. At the conclusion of the |
| 1046 | mediation, the department shall charge to the parties, to be |
| 1047 | shared equally unless otherwise agreed by the parties, such |
| 1048 | further fees as are necessary to fully reimburse the department |
| 1049 | for all expenses incurred in the mediation. |
| 1050 | (c)(b) If presuit mediation as described in paragraph (a) |
| 1051 | is not successful in resolving all issues between the parties, |
| 1052 | the parties may file the unresolved dispute in a court of |
| 1053 | competent jurisdiction or elect to enter into binding or |
| 1054 | nonbinding arbitration pursuant to the procedures set forth in |
| 1055 | s. 718.1255 and rules adopted by the division, with the |
| 1056 | arbitration proceeding to be conducted by a department |
| 1057 | arbitrator or by a private arbitrator certified by the |
| 1058 | department. If all parties do not agree to arbitration |
| 1059 | proceedings following an unsuccessful mediation, any party may |
| 1060 | file the dispute in court. A final order resulting from |
| 1061 | nonbinding arbitration is final and enforceable in the courts if |
| 1062 | a complaint for trial de novo is not filed in a court of |
| 1063 | competent jurisdiction within 30 days after entry of the order. |
| 1064 | As to any issue or dispute that is not resolved at presuit |
| 1065 | mediation, and as to any issue that is settled at presuit |
| 1066 | mediation but is thereafter subject to an action seeking |
| 1067 | enforcement of the mediation settlement, the prevailing party in |
| 1068 | any subsequent arbitration or litigation proceeding shall be |
| 1069 | entitled to seek recovery of all costs and attorney's fees |
| 1070 | incurred in the presuit mediation process. |
| 1071 | (d)(c) The department shall develop a certification and |
| 1072 | training program for private mediators and private arbitrators |
| 1073 | which shall emphasize experience and expertise in the area of |
| 1074 | the operation of community associations. A mediator or |
| 1075 | arbitrator shall be certified to conduct mediation or |
| 1076 | arbitration under this section by the department only if he or |
| 1077 | she has been certified as a circuit court civil mediator or |
| 1078 | arbitrator, respectively, pursuant to the requirements |
| 1079 | established attended at least 20 hours of training in mediation |
| 1080 | or arbitration, as appropriate, and only if the applicant has |
| 1081 | mediated or arbitrated at least 10 disputes involving community |
| 1082 | associations within 5 years prior to the date of the |
| 1083 | application, or has mediated or arbitrated 10 disputes in any |
| 1084 | area within 5 years prior to the date of application and has |
| 1085 | completed 20 hours of training in community association |
| 1086 | disputes. In order to be certified by the department, any |
| 1087 | mediator must also be certified by the Florida Supreme Court. |
| 1088 | The department may conduct the training and certification |
| 1089 | program within the department or may contract with an outside |
| 1090 | vendor to perform the training or certification. The expenses of |
| 1091 | operating the training and certification and training program |
| 1092 | shall be paid by the moneys and filing fees generated by the |
| 1093 | arbitration of recall and election disputes and by the mediation |
| 1094 | of those disputes referred to in this subsection and by the |
| 1095 | training fees. |
| 1096 | (e)(d) The presuit mediation procedures provided by this |
| 1097 | subsection may be used by a Florida corporation responsible for |
| 1098 | the operation of a community in which the voting members are |
| 1099 | parcel owners or their representatives, in which membership in |
| 1100 | the corporation is not a mandatory condition of parcel |
| 1101 | ownership, or which is not authorized to impose an assessment |
| 1102 | that may become a lien on the parcel. |
| 1103 | (3) The department shall develop an education program to |
| 1104 | assist homeowners, associations, board members, and managers in |
| 1105 | understanding and increasing awareness of the operation of |
| 1106 | homeowners' associations pursuant to this chapter and in |
| 1107 | understanding the use of alternative dispute resolution |
| 1108 | techniques in resolving disputes between parcel owners and |
| 1109 | associations or between owners. Such education program may |
| 1110 | include the development of pamphlets and other written |
| 1111 | instructional guides, the holding of classes and meetings by |
| 1112 | department employees or outside vendors, as the department |
| 1113 | determines, and the creation and maintenance of a website |
| 1114 | containing instructional materials. The expenses of operating |
| 1115 | the education program shall be initially paid by the moneys and |
| 1116 | filing fees generated by the arbitration of recall and election |
| 1117 | disputes and by the mediation of those disputes referred to in |
| 1118 | this subsection. |
| 1119 | Section 12. Except as otherwise expressly provided in this |
| 1120 | act, this act shall take effect July 1, 2006. |