Senate Bill sb1974c1

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    Florida Senate - 2007                           CS for SB 1974

    By the Committee on Governmental Operations





    585-2298-07

  1                      A bill to be entitled

  2         An act relating to state information

  3         technology; creating s. 14.204, F.S.; creating

  4         the Agency for Enterprise Information

  5         Technology within the Executive Office of the

  6         Governor; providing for the Governor and

  7         Cabinet to be the head of the agency; requiring

  8         that the agency be a separate budget entity

  9         that is not subject to the control of the

10         Executive Office of the Governor; providing for

11         an executive director of the agency to be

12         subject to confirmation by the Senate;

13         providing for the executive director to be the

14         chief information officer of the state and the

15         executive sponsor for all enterprise

16         information technology projects; specifying the

17         duties and responsibilities of the agency,

18         which include defining architecture standards

19         for information technology and developing a

20         strategic information technology plan;

21         requiring each state agency and the Agency

22         Chief Information Officers Council to

23         participate in the activities of the Agency for

24         Enterprise Information Technology; amending s.

25         20.22, F.S.; removing the State Technology

26         Office within the Department of Management

27         Services; amending s. 216.0446, F.S.; revising

28         the duties of the Technology Review Workgroup

29         within the Legislature to conform to the

30         transfer of duties concerning the management of

31         information technology for state agencies;

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    Florida Senate - 2007                           CS for SB 1974
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 1         amending s. 282.0041, F.S.; revising and

 2         providing definitions; creating s. 282.0055,

 3         F.S.; providing for the Agency for Enterprise

 4         Information Technology to oversee information

 5         technology services that are common to all

 6         executive branch agencies and for agency

 7         information technology services to be

 8         responsible for information technology within

 9         an individual state agency; creating s.

10         282.0056, F.S.; requiring the Agency for

11         Enterprise Information Technology to develop a

12         work plan; requiring that the work plan be

13         approved by the Governor and Cabinet and

14         submitted to the Legislature; requiring that

15         certain specified policies be included in the

16         initial work plan; requiring that the agency

17         develop policy recommendations and strategies

18         for consolidating computer rooms and data

19         centers; requiring each state agency to provide

20         assistance in the development of the work plan

21         upon request; amending s. 282.20, F.S.;

22         transferring management of the Technology

23         Resource Center from the State Technology

24         Office to the Department of Management

25         Services; revising the duties of the center to

26         conform to changes made by the act; requiring

27         that the center submit its service rates and

28         cost-allocation plan to the Agency for

29         Enterprise Information Technology for review

30         and approval; amending s. 282.3055, F.S.;

31         revising the duties of the agency chief

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 1         information officers; amending s. 282.315,

 2         F.S.; revising the duties of the Agency Chief

 3         Information Officers Council; requiring that

 4         the council assist the Agency for Enterprise

 5         Information Technology in developing strategies

 6         for information technology services and

 7         projects and make policy recommendations;

 8         revising the membership of the council;

 9         providing for the appointment of a chair, vice

10         chair, and secretary; amending s. 282.318,

11         F.S.; providing duties of the Agency for

12         Enterprise Information Technology with respect

13         to the security of data and information

14         technology resources; requiring state agencies

15         to conduct a comprehensive risk analysis at

16         specified intervals, develop and update

17         internal policies and procedures, and ensure

18         compliance with certain security requirements;

19         requiring the Agency for Enterprise Information

20         Technology to designate a chief information

21         security officer, develop standards for risk

22         analyses and security audits, and provide

23         training for agency information security

24         managers; providing rulemaking authority;

25         deleting provisions specifying duties of the

26         Department of Management Services to conform to

27         changes made by the act; amending s. 282.322,

28         F.S.; requiring that the Agency for Enterprise

29         Information Technology perform contract

30         monitoring duties formerly performed by the

31         Enterprise Project Management Office of the

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 1         State Technology Office; amending s. 216.023,

 2         F.S.; requiring that certain legislative budget

 3         requests include the statutory reference to the

 4         policy requiring a new information technology

 5         project; providing for the transfer of

 6         specified duties from the State Technology

 7         Office to the Department of Management

 8         Services; repealing ss. 186.022, 282.005,

 9         282.101, 282.102, 282.23, 282.3031, 282.3032,

10         282.3063, 282.310, and 287.057(24), F.S.,

11         relating to information technology strategic

12         plans, duties of the State Technology Office,

13         the State Strategic Information Technology

14         Alliance, information resources management

15         responsibilities, guiding principles, the

16         Agency Annual Enterprise Resource Planning and

17         Management Report, the State Annual Report on

18         Enterprise Resource Planning and Management,

19         and state strategic information technology

20         alliances; amending ss. 215.95, 215.96,

21         282.103, 282.107, 339.155, 381.90, 403.973,

22         408.05, 420.0003, 420.511, 943.08, and 1001.26,

23         F.S., relating to the Financial Management

24         Information Board and its coordination council,

25         the SUNCOM Network, transportation planning,

26         the Health Information Systems Council,

27         expedited permitting, the Florida Center for

28         Health Information and Policy Analysis, the

29         state housing strategy and the Florida Housing

30         Finance Corporation, the Criminal and Juvenile

31         Justice Information System Council, and the

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 1         public broadcasting program system; conforming

 2         cross-references and other references to

 3         provisions repealed by the act; providing

 4         appropriations and providing additional

 5         positions; providing an effective date.

 6  

 7  Be It Enacted by the Legislature of the State of Florida:

 8  

 9         Section 1.  Section 14.204, Florida Statutes, is

10  created to read:

11         14.204  Agency for Enterprise Information

12  Technology.--The Agency for Enterprise Information Technology

13  is created within the Executive Office of the Governor. The

14  head of the agency shall be the Governor and Cabinet, which

15  shall take action by majority vote consisting of at least

16  three affirmative votes with the Governor on the prevailing

17  side. The agency shall be a separate budget entity that is not

18  subject to control, supervision, or direction by the Executive

19  Office of the Governor in any manner, including, but not

20  limited to, purchasing, transactions involving real or

21  personal property, personnel, or budgetary matters.

22         (1)  The executive director of the agency shall be

23  appointed by the Governor and Cabinet, is subject to

24  confirmation by the Senate, and shall serve at the pleasure of

25  the Governor and Cabinet. The executive director shall be the

26  chief information officer of the state and the executive

27  sponsor for all enterprise information technology projects.

28  The executive director must have an undergraduate degree in an

29  information technology-related discipline from an accredited

30  postsecondary institution, and at least 7 years of

31  executive-level experience having responsibility for the

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 1  planning, budgeting, and management of information technology

 2  professionals in an enterprise environment.

 3         (2)  The agency shall have the following duties and

 4  responsibilities:

 5         (a)  Develop and implement strategies for the design,

 6  delivery, and management of the enterprise information

 7  technology services established in law.

 8         (b)  Monitor the delivery and management of the

 9  enterprise information technology services as identified in

10  law.

11         (c)  Make recommendations to the agency head and the

12  Legislature concerning other information technology services

13  that should be designed, delivered, and managed at the

14  enterprise level as defined in s. 282.0041(6).

15         (d)  Plan and manage statutorily authorized enterprise

16  information technology projects, which includes developing

17  business cases that, when applicable, include the components

18  identified in s. 287.0574; establishing and coordinating

19  project-management teams; establishing formal risk-assessment

20  and mitigation processes; and providing for independent

21  monitoring of projects for recommended corrective actions.

22         (e)  Provide project-management resources and

23  assistance to state agencies for information technology

24  projects that are designated as high-risk pursuant to s.

25  282.322.

26         (f)  Not earlier than July 1, 2008, define the

27  architecture standards for enterprise information technology

28  and develop implementation approaches for statewide migration

29  to those standards.

30         (g)  Analyze the effect of new investments of

31  enterprise information technology on existing information

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 1  technology and complete assessments of the capability of the

 2  enterprise information technology.

 3         (h)  Identify needs for professional development and

 4  training and provide opportunities for agency chief

 5  information officers which focus on aligning the operational

 6  activities of each state agency's information technology with

 7  best practices, standards, and project-management

 8  methodologies that promote sustainable and repeatable

 9  processes.

10         (i)  Develop and publish an enterprise strategic

11  information technology plan that identifies and recommends

12  strategies for how enterprise information technology will

13  deliver effective and efficient government services to state

14  residents and improve the operations of state agencies.

15         (3)  The agency shall operate in such a manner as to

16  ensure participation and representation of state agencies and

17  the Agency Chief Information Officers Council established in

18  s. 282.315.

19         Section 2.  Section 20.22, Florida Statutes, is amended

20  to read:

21         20.22  Department of Management Services.--There is

22  created a Department of Management Services.

23         (1)  The head of the Department of Management Services

24  is the Secretary of Management Services, who shall be

25  appointed by the Governor, subject to confirmation by the

26  Senate, and shall serve at the pleasure of the Governor.

27         (2)  The following divisions and programs within the

28  Department of Management Services are established:

29         (a)  Facilities Program.

30         (b)  State Technology Office.

31         (b)(c)  Workforce Program.

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 1         (c)(d)1.  Support Program.

 2         2.  Federal Property Assistance Program.

 3         (d)(e)  Administration Program.

 4         (e)(f)  Division of Administrative Hearings.

 5         (f)(g)  Division of Retirement.

 6         (g)(h)  Division of State Group Insurance.

 7         (3)  The State Technology Office shall operate and

 8  manage the Technology Resource Center.

 9         (3)(4)  The duties of the Chief Labor Negotiator shall

10  be determined by the Secretary of Management Services, and

11  must include, but need not be limited to, the representation

12  of the Governor as the public employer in collective

13  bargaining negotiations pursuant to the provisions of chapter

14  447.

15         Section 3.  Section 216.0446, Florida Statutes, is

16  amended to read:

17         216.0446  Review of information technology resources

18  management needs.--

19         (1)  There is created within the Legislature the

20  Technology Review Workgroup. The workgroup and the State

21  Technology Office shall independently review and make

22  recommendations with respect to the portion of agencies'

23  long-range program plans which pertains to information

24  technology resources management needs and with respect to

25  agencies' legislative budget requests for information

26  technology and related resources. The Technology Review

27  Workgroup shall report such recommendations, together with the

28  findings and conclusions on which such recommendations are

29  based, to the Legislative Budget Commission. The State

30  Technology Office shall report such recommendations, together

31  with the findings and conclusions on which such

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 1  recommendations are based, to the Executive Office of the

 2  Governor and to the chairs of the legislative appropriations

 3  committees.

 4         (2)  In addition to its primary duty specified in

 5  subsection (1), the Technology Review Workgroup shall have

 6  powers and duties that include, but are not limited to, the

 7  following:

 8         (a)  To evaluate the information technology resource

 9  management needs identified in the agency long-range program

10  plans for consistency with the State Annual Report on

11  Enterprise Resource Planning and Management and statewide

12  policies recommended by the State Technology Office, and make

13  recommendations to the Legislative Budget Commission.

14         (b)  To review and make recommendations to the

15  Legislative Budget Commission on proposed budget amendments

16  and agency transfers associated with information technology

17  initiatives or projects that involve more than one agency,

18  that have an outcome that impacts another agency, that exceed

19  $500,000 in total cost over a 1-year period, or that are

20  requested by the Legislative Budget Commission to be reviewed.

21         Section 4.  Section 282.0041, Florida Statutes, is

22  amended to read:

23         282.0041  Definitions.--For the purposes of this part,

24  the term:

25         (1)  "Agency" means those entities described in s.

26  216.011(1)(qq).

27         (2)  "Agency Annual Enterprise Resource Planning and

28  Management Report" means the report prepared by each Agency

29  Chief Information Officer as required by s. 282.3063.

30         (2)(3)  "Agency Chief Information Officer" means the

31  person appointed by the agency head State Technology Office to

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 1  coordinate and manage the information technology functions

 2  policies and responsibilities activities applicable to that

 3  agency and to participate and represent his or her agency in

 4  developing strategies for implementing enterprise information

 5  technology services identified in law and developing

 6  recommendations for enterprise information technology policy.

 7         (3)(4)  "Agency Chief Information Officers Council"

 8  means the council created in s. 282.315 to facilitate the

 9  sharing and coordination of information technology issues and

10  initiatives among the agencies.

11         (4)  "Agency for Enterprise Information Technology"

12  means the agency created in s. 14.204.

13         (5)  "Agency information technology service" means a

14  service that directly helps the agency fulfill its statutory

15  or constitutional responsibilities and policy objectives and

16  is usually associated with the agency's primary or core

17  business functions.

18         (6)  "Customer relationship management" or "CRM" means

19  the business processes, software, and Internet companies that

20  can help state agencies manage customer relationships of the

21  organization at the enterprise level.

22         (7)  "Enterprise level" means all executive branch

23  agencies created or authorized in statute to perform

24  legislatively delegated functions.

25         (8)  "Enterprise information technology service" means

26  an information technology service that is common among

27  agencies and is designed, delivered, and managed at the

28  enterprise level.

29         (9)  "E-mail, messaging, and calendaring service" means

30  the enterprise information technology service that enables

31  

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 1  users to send, receive, file, store, manage, and retrieve

 2  electronic messages, attachments, appointments, and addresses.

 3         (5)  "Enterprise resources management infrastructure"

 4  means the hardware, software, networks, data, human resources,

 5  policies, standards, facilities, maintenance, and related

 6  materials and services that are required to support the

 7  business processes of an agency or state enterprise.

 8         (6)  "Enterprise resource planning and management"

 9  means the planning, budgeting, acquiring, developing,

10  organizing, directing, training, control, and related services

11  associated with government information technology. The term

12  encompasses information and related resources, as well as the

13  controls associated with their acquisition, development,

14  dissemination, and use.

15         (10)(7)  "Information technology" means equipment,

16  hardware, software, firmware, programs, systems, networks,

17  infrastructure, media, and related material used to

18  automatically, electronically, and wirelessly collect,

19  receive, access, transmit, display, store, record, retrieve,

20  analyze, evaluate, process, classify, manipulate, manage,

21  assimilate, control, communicate, exchange, convert, converge,

22  interface, switch, or disseminate information of any kind or

23  form.

24         (11)  "Information technology policy" means statements

25  that describe clear choices for how information technology

26  will deliver effective and efficient government services to

27  residents and improve state agency operations. Such a policy

28  may relate to investments, business applications,

29  architecture, or infrastructure. A policy describes its

30  rationale, implications of compliance or noncompliance, the

31  timeline for implementation, metrics for determining

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 1  compliance, and the accountable structure responsible for its

 2  implementation.

 3         (12)(8)  "Project" means an undertaking directed at the

 4  accomplishment of a strategic objective relating to enterprise

 5  resources management or a specific appropriated program.

 6         (9)  "State Annual Report on Enterprise Resource

 7  Planning and Management" means the report prepared by the

 8  State Technology Office as defined in s. 282.102.

 9         (13)(10)  "Standards" means the use of current, open,

10  nonproprietary, or non-vendor-specific technologies.

11         (11)  "State Technology Office" or "office" means the

12  office created in s. 282.102.

13         (14)(12)  "Total cost" means all costs associated with

14  information technology projects or initiatives, including, but

15  not limited to, value of hardware, software, service,

16  maintenance, incremental personnel, and facilities.  Total

17  cost of a loan or gift of information technology resources to

18  an agency includes the fair market value of the resources,

19  except that the total cost of loans or gifts of information

20  technology to state universities to be used in instruction or

21  research does not include fair market value.

22         Section 5.  Section 282.0055, Florida Statutes, is

23  created to read:

24         282.0055  Assignment of information technology.--In

25  order to ensure the most effective and efficient use of the

26  state's information technology and information technology

27  resources and notwithstanding other provisions of law to the

28  contrary, the design, delivery, and management of the

29  enterprise information technology services defined in s.

30  282.0041(7) shall be the responsibility of the Agency for

31  Enterprise Information Technology for executive branch

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 1  agencies created or authorized in statute to perform

 2  legislatively delegated functions. The design, delivery, and

 3  management of the agency information technology services

 4  defined in s. 282.0041(5) shall be the responsibility of the

 5  individual state agency.

 6         Section 6.  Section 282.0056, Florida Statutes, is

 7  created to read:

 8         282.0056  Development of work plan.--

 9         (1)  For purposes of carrying out its responsibilities

10  set forth in s. 282.0055, the Agency for Enterprise

11  Information Technology shall develop a work plan describing

12  the activities that the agency intends to undertake and the

13  proposed outcomes. The work plan must be approved by the

14  agency head and submitted to the President of the Senate and

15  the Speaker of the House of Representatives. The work plan may

16  be amended as needed to ensure that the enterprise information

17  technology services will be provided in an efficient,

18  effective, and accountable manner. For the 2007-2008 fiscal

19  year, the agency's work plan shall include the development of

20  recommended information technology policies, as defined in s.

21  282.0041(11), and implementation plans for up to three of the

22  following in each of the fiscal years beginning in 2008-2009:

23         (a)  Consolidation of the deployment, management, and

24  operation of state-owned or state-operated computer rooms and

25  data centers.

26         (b)  A shared or consolidated enterprise information

27  technology service delivery and support model for the e-mail,

28  messaging, and calendaring service defined in s. 282.0041(9).

29         (c)  Information security.

30         (d)  A shared customer relationship management system

31  that consolidates agency requirements for receiving, managing,

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 1  responding to, tracking, and reporting on telephone, e-mail,

 2  personnel, and other communications received from citizens.

 3         (e)  Consideration of a planned replacement cycle for

 4  computer equipment.

 5         (2)  In developing policy recommendations and

 6  implementation plans for current and proposed enterprise

 7  information technology services, the agency shall describe the

 8  scope of operation, conduct costs and requirements analyses,

 9  conduct an inventory of all existing information technology

10  resources that are associated with each service, and develop

11  strategies and timeframes for statewide migration. For

12  purposes of consolidating state-owned or state-operated

13  computer rooms and data centers, the Agency for Enterprise

14  Information Technology shall develop a migration plan that

15  ensures the migration of at least three computer rooms or data

16  centers each fiscal year.

17         (3)  For the purpose of completing its work activities,

18  each state agency shall provide to the Agency for Enterprise

19  Information Technology all requested information, including,

20  but not limited to, the agency's costs, service requirements,

21  and equipment inventories.

22         Section 7.  Section 282.20, Florida Statutes, is

23  amended to read:

24         282.20  Technology Resource Center.--

25         (1)(a)  The Department of Management Services State

26  Technology Office shall operate and manage the Technology

27  Resource Center.

28         (b)  For the purposes of this section, the term:

29         1.  "Information-system utility" means a full-service

30  information-processing facility offering hardware, software,

31  operations, integration, networking, and consulting services.

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 1         2.  "Customer" means a state agency or other entity

 2  which is authorized to utilize the SUNCOM Network pursuant to

 3  this part.

 4         (2)  The Technology Resource Center shall:

 5         (a)  Serve the office and other customers as an

 6  information-system utility.

 7         (b)  Cooperate with customers to offer, develop, and

 8  support a wide range of services and applications needed by

 9  users of the Technology Resource Center.

10         (c)  Cooperate with the Florida Legal Resource Center

11  of the Department of Legal Affairs and other state agencies to

12  develop and provide access to repositories of legal

13  information throughout the state.

14         (c)(d)  Cooperate with the Agency for Enterprise

15  Information Technology office to identify and facilitate

16  interdepartmental networking and integration of network

17  services for its customers.

18         (d)(e)  Assist customers in testing and evaluating new

19  and emerging technologies that could be used to meet the needs

20  of the state.

21         (3)  The department office may contract with customers

22  to provide any combination of services necessary for agencies

23  to fulfill their responsibilities and to serve their users.

24         (4)  The Technology Resource Center may plan, design,

25  establish pilot projects for, and conduct experiments with

26  information technology resources, and may implement

27  enhancements in services when such implementation is

28  cost-effective. Funding for experiments and pilot projects

29  shall be derived from service revenues and may not exceed 5

30  percent of the service revenues for the Technology Resource

31  Center for any single fiscal year. Any experiment, pilot

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 1  project, plan, or design must be approved by the Agency for

 2  Enterprise Information Technology Chief Information Officer.

 3         (5)  Beginning in the 2007-2008 fiscal year and

 4  annually thereafter, the Technology Resource Center shall

 5  submit to the Agency for Enterprise Information Technology for

 6  its review and approval a copy of its service rates and

 7  cost-allocation plan. When appropriate, the Agency for

 8  Enterprise Information Technology shall request review and

 9  comment from the customers and Agency Chief Information

10  Officers Council concerning the center's proposed rate

11  structure.

12         (5)  Notwithstanding the provisions of s. 216.272, the

13  Technology Resource Center may spend funds in the reserve

14  account of the Technology Enterprise Operating Trust Fund for

15  enhancements to center operations or for information

16  technology resources. Any expenditure of reserve account funds

17  must be approved by the Chief Information Officer. Any funds

18  remaining in the reserve account at the end of the fiscal year

19  may be carried forward and spent as approved by the Chief

20  Information Officer, provided that such approval conforms to

21  any applicable provisions of chapter 216.

22         Section 8.  Section 282.3055, Florida Statutes, is

23  amended to read:

24         282.3055  Agency chief information officer;

25  appointment; duties.--

26         (1)(a)  Each agency head shall To assist the State

27  Technology Officer in carrying out the enterprise resource

28  planning and management responsibilities, the Chief

29  Information Officer may appoint or contract for an agency

30  chief information officer. This position may be full time or

31  part time.

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 1         (b)  The agency chief information officer must, at a

 2  minimum, have knowledge and experience in both management and

 3  information technology resources.

 4         (2)  The duties of the agency chief information officer

 5  include, but are not limited to:

 6         (a)  Coordinating and facilitating the agency

 7  enterprise resource planning and management of agency

 8  information technology services projects and initiatives.

 9         (b)  Preparing an agency annual report on enterprise

10  resource planning and management pursuant to s. 282.3063.

11         (b)(c)  Developing and Implementing agency information

12  technology enterprise resource planning and management

13  policies, procedures, guidelines, and standards that are

14  consistent with the procedures and standards adopted by the

15  Agency for Enterprise Information Technology, including

16  specific policies and procedures for review and approval of

17  the agency's purchases of information technology resources in

18  accordance with the office's policies and procedures.

19         (c)(d)  Advising agency senior management as to the

20  information technology enterprise resource planning and

21  management needs of the agency for inclusion in planning

22  documents required by law.

23         (d)(e)  Assisting in the development and prioritization

24  of the information technology enterprise resource needs for

25  planning and management schedule of the agency's legislative

26  budget request.

27         (e)  Assisting the Agency for Enterprise Information

28  Technology in the development of strategies for implementing

29  the utility information technology services established in law

30  and developing recommendations for enterprise information

31  technology policy.

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 1         Section 9.  Section 282.315, Florida Statutes, is

 2  amended to read:

 3         282.315  Agency Chief Information Officers Council;

 4  creation.--The Legislature finds that enhancing communication,

 5  consensus building, coordination, and facilitation with

 6  respect to issues concerning of statewide enterprise

 7  information technology resources are resource planning and

 8  management issues is essential to improving the state

 9  management of such resources.

10         (1)  There is created an Agency Chief Information

11  Officers Council to:

12         (a)  Enhance communication and collaboration among the

13  Agency Chief Information Officers and the Agency for

14  Enterprise Information Technology by sharing enterprise

15  resource planning and management experiences and exchanging

16  ideas.

17         (b)  Identify and recommend Facilitate the sharing of

18  best practices that are characteristic of highly successful

19  technology organizations, as well as exemplary information

20  technology applications for use by of state agencies, and

21  assist the Agency for Enterprise Information Technology in

22  developing strategies for implementing the utility information

23  technology services and enterprise information technology

24  projects established in law and developing recommendations for

25  enterprise information technology policy.

26         (c)  Identify efficiency opportunities among state

27  agencies and make recommendations for action to the Agency for

28  Enterprise Information Technology.

29         (d)  Serve as an educational forum for enterprise

30  resource planning and management issues.

31  

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 1         (d)(e)  Assist the Agency for Enterprise Information

 2  Technology State Technology Office in identifying critical

 3  enterprise information technology statewide issues and, when

 4  appropriate, make recommendations for solving enterprise

 5  resource planning and management deficiencies.

 6         (2)  Members of the council shall include the Agency

 7  Chief Information Officers, including the Chief Information

 8  Officers of the agencies and governmental entities enumerated

 9  in s. 282.0055 s. 282.3031, except that there shall be one

10  Chief Information Officer selected by the state attorneys and

11  one Chief Information Officer selected by the public

12  defenders. The council shall appoint a chair, vice chair, and

13  secretary from among its members to a 1-year term each. The

14  council shall establish procedures governing council business.

15  The chairs, or their designees, of the Florida Financial

16  Management Information System Coordinating Council, the

17  Criminal and Juvenile Justice Information Systems Council, and

18  the Health Information Systems Council shall represent their

19  respective organizations on the Chief Information Officers

20  Council as voting members.

21         (3)  The Agency for Enterprise Information Technology

22  State Technology Office shall provide administrative support

23  to the council.

24         Section 10.  Section 282.318, Florida Statutes, is

25  amended to read:

26         282.318  Security of data and information technology

27  resources.--

28         (1)  This section may be cited as the "Security of Data

29  and Information Technology Infrastructure Resources Act."

30         (2)(a)  The Agency for Enterprise Information

31  Technology State Technology Office, in consultation with each

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 1  agency head, is responsible and accountable for assessing and

 2  recommending minimum operating procedures for ensuring

 3  assuring an adequate level of security for all data and

 4  information technology resources for executive branch agencies

 5  created or authorized in statute to perform legislatively

 6  delegated functions. To assist the agency in carrying out this

 7  responsibility, of each agency head and, to carry out this

 8  responsibility, shall, at a minimum:

 9         1.  Designate an information security manager who shall

10  administer the security program of the each agency for its

11  data and information technology resources.

12         2.  Conduct, and periodically update every 3 years, a

13  comprehensive risk analysis to determine the security threats

14  to the data, information, and information technology resources

15  of the each agency.  The risk analysis information is

16  confidential and exempt from the provisions of s. 119.07(1),

17  except that such information shall be available to the Auditor

18  General and the Agency for Enterprise Information Technology

19  in performing his or her postauditing duties.

20         3.  Develop, and periodically update, written internal

21  policies and procedures that are consistent with the standard

22  operating procedures adopted by the Agency for Enterprise

23  Information Technology in order to ensure to assure the

24  security of the data, information, and information technology

25  resources of the each agency. The internal policies and

26  procedures that which, if disclosed, could facilitate the

27  unauthorized modification, disclosure, or destruction of data

28  or information technology resources are confidential

29  information and exempt from the provisions of s. 119.07(1),

30  except that such information shall be available to the Auditor

31  

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 1  General and the Agency for Enterprise Information Technology

 2  in performing his or her postauditing duties.

 3         4.  Implement appropriate cost-effective safeguards to

 4  reduce, eliminate, or recover from the identified risks to the

 5  data, information, and information technology resources of the

 6  each agency.

 7         5.  Ensure that periodic internal audits and

 8  evaluations of the agency's each security program for the

 9  data, information, and information technology resources of the

10  agency are conducted. The results of such internal audits and

11  evaluations are confidential information and exempt from the

12  provisions of s. 119.07(1), except that such information shall

13  be available to the Auditor General and the Agency for

14  Enterprise Information Technology in performing his or her

15  postauditing duties.

16         6.  Include appropriate security requirements, as

17  determined by the State Technology Office, in consultation

18  with each agency head, in the written specifications for the

19  solicitation of information technology and information

20  technology resources which are consistent with the standard

21  security operating procedures adopted by the Agency for

22  Enterprise Information Technology.

23         (b)  In those instances under this subsection in which

24  the state agency or department State Technology Office

25  develops state contracts for use by state agencies, the state

26  agency or department office shall include appropriate security

27  requirements in the specifications for the solicitation for

28  state contracts for procuring information technology or

29  information technology resources.

30         (3)  The Agency for Enterprise Information Technology

31  shall designate a chief information security officer.

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 1         (4)  The Agency for Enterprise Information Technology

 2  shall develop standards and templates for conducting

 3  comprehensive risk analyses and information security audits by

 4  state agencies, assist agencies in their compliance with the

 5  provisions of this section, pursue appropriate funding

 6  provided for the purpose of enhancing domestic security,

 7  establish minimum guidelines and procedures for the recovery

 8  of information technology following a disaster, and provide

 9  training for agency information security managers.

10         (5)  The Agency for Enterprise Information Technology

11  may adopt rules pursuant to ss. 120.536(1) and 120.54 relating

12  to information security and to administer the provisions of

13  this section.

14         (3)  Notwithstanding subsection (2), the Department of

15  Management Services, hereafter referred to as the

16  "department," in consultation with each agency head, is

17  responsible for coordinating, assessing, and recommending

18  minimum operating procedures for ensuring an adequate level of

19  security for data and information technology resources. To

20  assist the department in carrying out this responsibility,

21  each agency shall, at a minimum:

22         (a)  Designate an information security manager who

23  shall administer the security program of the agency for its

24  data and information technology resources.

25         (b)  Conduct, and update every 3 years, a comprehensive

26  risk analysis to determine the security threats to the data,

27  information, and information technology resources of the

28  agency. The risk analysis information made confidential and

29  exempt under subparagraph (2)(a)2. shall be available to the

30  Auditor General in performing his or her postauditing duties.

31  

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 1         (c)  Develop, and periodically update, written internal

 2  policies and procedures that are consistent with the standard

 3  operating procedures recommended by the department to ensure

 4  the security of the data and information technology resources

 5  of the agency. The internal policies and procedures that, if

 6  disclosed, could facilitate the unauthorized modification,

 7  disclosure, or destruction of data or information technology

 8  resources made confidential and exempt under subparagraph

 9  (2)(a)3. shall be available to the Auditor General in

10  performing his or her postauditing duties.

11         (d)  Implement appropriate cost-effective safeguards to

12  reduce, eliminate, or recover from the identified risks to the

13  data and information technology resources of the agency.

14         (e)  Ensure that periodic internal audits and

15  evaluations of the security program for the data, information,

16  and information technology resources of the agency are

17  conducted. The results of such internal audits and evaluations

18  made confidential and exempt under subparagraph (2)(a)5. shall

19  be available to the Auditor General in performing his or her

20  postauditing duties.

21         (f)  Include appropriate security requirements in the

22  written specifications for the solicitation of information

23  technology resources that are consistent with the standard

24  security operating procedures as recommended by the

25  department.

26         (g)  This subsection expires July 1, 2007.

27  

28  In those instances under this subsection in which the

29  department develops state contracts for use by state agencies,

30  the department shall include appropriate security requirements

31  

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 1  in the specifications for the solicitation for state contracts

 2  for procuring information technology resources.

 3         (4)  In order to ensure the security of data,

 4  information, and information technology resources, the

 5  department shall establish the Office of Information Security

 6  and shall designate a Chief Information Security Officer as

 7  the head of the office. The office shall coordinate its

 8  activities with the Agency Chief Information Officers Council

 9  as established in s. 282.315. The office is responsible for

10  developing a strategic plan for information technology

11  security which shall be submitted by March 1, 2007, to the

12  Executive Office of the Governor, the President of the Senate,

13  and the Speaker of the House of Representatives; developing

14  standards and templates for conducting comprehensive risk

15  analyses and information security audits by state agencies;

16  assisting agencies in their compliance with the provisions of

17  this section; establishing minimum standards for the recovery

18  of information technology following a disaster; and conducting

19  training for agency information security managers. This

20  subsection expires July 1, 2007.

21         Section 11.  Subsection (2) of section 282.322, Florida

22  Statutes, is amended to read:

23         282.322  Special monitoring process for designated

24  information resources management projects.--

25         (2)  The Agency for Enterprise Information Technology

26  Project Management Office of the State Technology Office shall

27  report on any information technology project that the

28  Legislature projects the office identifies as high-risk to the

29  Executive Office of the Governor, the President of the Senate,

30  the Speaker of the House of Representatives, and the chairs of

31  the appropriations committees. Within the limits of current

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 1  appropriations, the Agency for Enterprise Information

 2  Technology Project Management Office shall monitor and report

 3  on such high-risk information technology projects, and assess

 4  the levels of risks associated with proceeding to the next

 5  stage of the project.

 6         Section 12.  Paragraph (a) of subsection (4) of section

 7  216.023, Florida Statutes, is amended to read:

 8         216.023  Legislative budget requests to be furnished to

 9  Legislature by agencies.--

10         (4)(a)  The legislative budget request must contain for

11  each program:

12         1.  The constitutional or statutory authority for a

13  program, a brief purpose statement, and approved program

14  components.

15         2.  Information on expenditures for 3 fiscal years

16  (actual prior-year expenditures, current-year estimated

17  expenditures, and agency budget requested expenditures for the

18  next fiscal year) by appropriation category.

19         3.  Details on trust funds and fees.

20         4.  The total number of positions (authorized, fixed,

21  and requested).

22         5.  An issue narrative describing and justifying

23  changes in amounts and positions requested for current and

24  proposed programs for the next fiscal year.

25         6.  Information resource requests.

26         7.  Supporting information, including applicable

27  cost-benefit analyses, business case analyses, performance

28  contracting procedures, service comparisons, and impacts on

29  performance standards for any request to outsource or

30  privatize agency functions. The cost-benefit and business case

31  analyses must include an assessment of the impact on each

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 1  affected activity from those identified in accordance with

 2  paragraph (b). Performance standards must include standards

 3  for each affected activity and be expressed in terms of the

 4  associated unit of activity.

 5         8.  An evaluation of any major outsourcing and

 6  privatization initiatives undertaken during the last 5 fiscal

 7  years having aggregate expenditures exceeding $10 million

 8  during the term of the contract. The evaluation shall include

 9  an assessment of contractor performance, a comparison of

10  anticipated service levels to actual service levels, and a

11  comparison of estimated savings to actual savings achieved.

12  Consolidated reports issued by the Department of Management

13  Services may be used to satisfy this requirement.

14         9.  Supporting information for any proposed

15  consolidated financing of deferred-payment commodity contracts

16  including guaranteed energy performance savings contracts.

17  Supporting information must also include narrative describing

18  and justifying the need, baseline for current costs, estimated

19  cost savings, projected equipment purchases, estimated

20  contract costs, and return on investment calculation.

21         10.  In accordance with the instructions for

22  legislative budget requests for new information technology

23  projects that exceed $5 million in total cost, the statutory

24  reference of the existing or proposed substantive policy that

25  establishes and defines the project's governance structure,

26  scope, main business objectives that must be achieved, and

27  completion timeframes. Information technology budget requests

28  for the continuance of existing hardware and software

29  maintenance agreements, renewal of existing software licensing

30  agreements, or the replacement of desktop units with new

31  

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 1  technology that is similar to the technology currently in use

 2  are exempt from this requirement.

 3         Section 13.  Unless otherwise specified in this act,

 4  the Department of Management Services, established in s.

 5  20.22, Florida Statutes, shall assume the duties and

 6  responsibilities of the State Technology Office as set forth

 7  in ss. 215.322(2), 282.103, 282.104, 282.105, 282.106,

 8  282.107, 282.1095, 282.111, 282.21, 282.22, 288.1092,

 9  288.1093, 365.171, 365.172, 365.173, and 943.0313, Florida

10  Statutes.

11         Section 14.  Sections 186.022, 282.005, 282.101,

12  282.102, 282.23, 282.3031, 282.3032, 282.3063, and 282.310,

13  Florida Statutes, and subsection (24) of section 287.057,

14  Florida Statutes, are repealed.

15         Section 15.  Paragraph (d) of subsection (2) of section

16  215.95, Florida Statutes, is amended to read:

17         215.95  Financial Management Information Board.--

18         (2)  To carry out its duties and responsibilities, the

19  board shall by majority vote:

20         (d)  By March 1 of each year, approve a strategic plan

21  pursuant to the requirements set forth in s. 186.022(9).

22         Section 16.  Paragraph (a) of subsection (3) of section

23  215.96, Florida Statutes, is amended to read:

24         215.96  Coordinating council and design and

25  coordination staff.--

26         (3)  The coordinating council, assisted by the design

27  and coordination staff, shall have the following duties,

28  powers, and responsibilities pertaining to the Florida

29  Financial Management Information System:

30         (a)  To conduct such studies and to establish

31  committees, workgroups, and teams to develop recommendations

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 1  for rules, policies, procedures, principles, and standards to

 2  the board as necessary to assist the board in its efforts to

 3  design, implement, and perpetuate a financial management

 4  information system, including, but not limited to, the

 5  establishment of common data codes, and the development of

 6  integrated financial management policies that address the

 7  information and management needs of the functional owner

 8  subsystems, and the development of a strategic plan pursuant

 9  to the requirements set forth in s. 186.022. The coordinating

10  council shall make available a copy of the approved plan in

11  writing or through electronic means to each of the

12  coordinating council members, the fiscal committees of the

13  Legislature, and any interested person.

14         Section 17.  Subsection (1) of section 282.103, Florida

15  Statutes, is amended to read:

16         282.103  SUNCOM Network; exemptions from the required

17  use.--

18         (1)  There is created within the Department of

19  Management Services State Technology Office the SUNCOM Network

20  which shall be developed to serve as the state communications

21  system for providing local and long-distance communications

22  services to state agencies, political subdivisions of the

23  state, municipalities, state universities, and nonprofit

24  corporations pursuant to ss. 282.103-282.111 ss.

25  282.101-282.111. The SUNCOM Network shall be developed to

26  transmit all types of communications signals, including, but

27  not limited to, voice, data, video, image, and radio. State

28  agencies shall cooperate and assist in the development and

29  joint use of communications systems and services.

30         Section 18.  Subsection (1) of section 282.107, Florida

31  Statutes, is amended to read:

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 1         282.107  SUNCOM Network; criteria for usage.--

 2         (1)  The Department of Management Services State

 3  Technology Office shall periodically review the qualifications

 4  of subscribers using the state SUNCOM Network and shall

 5  terminate services provided to any facility not qualified

 6  pursuant to ss. 282.103-282.111 ss. 282.101-282.111 or rules

 7  adopted hereunder.  In the event of nonpayment of invoices by

 8  subscribers whose SUNCOM Network invoices are paid from

 9  sources other than legislative appropriations, such nonpayment

10  represents good and sufficient reason to terminate service.

11         Section 19.  Paragraph (b) of subsection (3) and

12  subsection (4) of section 339.155, Florida Statutes, are

13  amended to read:

14         339.155  Transportation planning.--

15         (3)  FORMAT, SCHEDULE, AND REVIEW.--The Florida

16  Transportation Plan shall be a unified, concise planning

17  document that clearly defines the state's long-range

18  transportation goals and objectives and documents the

19  department's short-range objectives developed to further such

20  goals and objectives. The plan shall include a glossary that

21  clearly and succinctly defines any and all phrases, words, or

22  terms of art included in the plan, with which the general

23  public may be unfamiliar and shall consist of, at a minimum,

24  the following components:

25         (b)  A short-range component documenting the short-term

26  objectives and strategies necessary to implement the goals and

27  long-term objectives contained in the long-range component.

28  The short-range component must define the relationship between

29  the long-range goals and the short-range objectives, specify

30  those objectives against which the department's achievement of

31  such goals will be measured, and identify transportation

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 1  strategies necessary to efficiently achieve the goals and

 2  objectives in the plan. It must provide a policy framework

 3  within which the department's legislative budget request, the

 4  strategic information resource management plan, and the work

 5  program are developed. The short-range component shall serve

 6  as the department's annual agency strategic plan pursuant to

 7  s. 186.021. The short-range component shall be developed

 8  consistent with the requirements of s. 186.022 and consistent

 9  with available and forecasted state and federal funds. In

10  addition to those entities listed in s. 186.022, The

11  short-range component shall also be submitted to the Florida

12  Transportation Commission.

13         (4)  ANNUAL PERFORMANCE REPORT.--The department shall

14  develop an annual performance report evaluating the operation

15  of the department for the preceding fiscal year. The report,

16  which shall meet the requirements of s. 186.022, shall also

17  include a summary of the financial operations of the

18  department and shall annually evaluate how well the adopted

19  work program meets the short-term objectives contained in the

20  short-range component of the Florida Transportation Plan. In

21  addition to the entities listed in s. 186.022, This

22  performance report shall also be submitted to the Florida

23  Transportation Commission and the legislative appropriations

24  and transportation committees.

25         Section 20.  Subsection (7) of section 381.90, Florida

26  Statutes, is amended to read:

27         381.90  Health Information Systems Council; legislative

28  intent; creation, appointment, duties.--

29         (7)  The council's duties and responsibilities include,

30  but are not limited to, the following:

31  

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 1         (a)  By June 1 of each year, to develop and approve a

 2  strategic plan pursuant to the requirements set forth in s.

 3  186.022.

 4         (a)(b)  To develop a mission statement, goals, and plan

 5  of action, based on the guiding principles specified in s.

 6  282.3032, for the identification, collection, standardization,

 7  sharing, and coordination of health-related data across

 8  federal, state, and local government and private-sector

 9  entities.

10         (b)(c)  To develop a review process to ensure

11  cooperative planning among agencies that collect or maintain

12  health-related data.

13         (c)(d)  To create ad hoc issue-oriented technical

14  workgroups, on an as-needed basis, to make recommendations to

15  the council.

16         Section 21.  Subsection (4) of section 403.973, Florida

17  Statutes, is amended to read:

18         403.973  Expedited permitting; comprehensive plan

19  amendments.--

20         (4)  The office may delegate to a Quick Permitting

21  County designated under s. 288.1093 the responsibility for

22  convening regional permit teams and, in consultation with the

23  office, for certifying as eligible for expedited review

24  projects that meet the criteria of subsection (3) and that are

25  consistent with the economic goals of the county. In order to

26  receive such a delegation, the Quick Permitting County must

27  hold the public hearing required under subsection (7) and

28  agree to execute a memorandum of agreement for each qualified

29  project.

30         Section 22.  Paragraph (h) of subsection (8) of section

31  408.05, Florida Statutes, is amended to read:

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 1         408.05  Florida Center for Health Information and

 2  Policy Analysis.--

 3         (8)  STATE CONSUMER HEALTH INFORMATION AND POLICY

 4  ADVISORY COUNCIL.--

 5         (h)  The council's duties and responsibilities include,

 6  but are not limited to, the following:

 7         1.  To develop a mission statement, goals, and a plan

 8  of action based on the guiding principles specified in s.

 9  282.3032 for the identification, collection, standardization,

10  sharing, and coordination of health-related data across

11  federal, state, and local government and private sector

12  entities.

13         2.  To develop a review process to ensure cooperative

14  planning among agencies that collect or maintain

15  health-related data.

16         3.  To create ad hoc issue-oriented technical

17  workgroups on an as-needed basis to make recommendations to

18  the council.

19         Section 23.  Paragraph (b) of subsection (4) of section

20  420.0003, Florida Statutes, is amended to read:

21         420.0003  State housing strategy.--

22         (4)  IMPLEMENTATION.--The Department of Community

23  Affairs and the Florida Housing Finance Corporation in

24  carrying out the strategy articulated herein shall have the

25  following duties:

26         (b)  The agency strategic plan of the Department of

27  Community Affairs, prepared pursuant to the provisions of ss.

28  186.021 and 186.022, shall include specific goals, objectives,

29  and strategies that implement the housing policies in this

30  section and shall include the strategic plan for housing

31  production prepared by the corporation pursuant to s. 420.511.

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 1         Section 24.  Subsection (2) of section 420.511, Florida

 2  Statutes, is amended to read:

 3         420.511  Business plan; strategic plan; annual

 4  report.--

 5         (2)  The corporation, in equal partnership with the

 6  department, shall develop annually a strategic plan for the

 7  provision of affordable housing in Florida as part of the

 8  department's agency strategic plan required pursuant to

 9  chapter 186. In part, the plan shall include provisions that

10  maximize the abilities of the corporation and the department

11  to implement the state housing strategy established under s.

12  420.0003, to respond to federal housing initiatives, and to

13  develop programs in a manner that is more responsive to the

14  needs of public and private partners. The plan shall be

15  developed on a schedule consistent with that established by s.

16  ss. 186.021 and 186.022. For purposes of this act, the

17  executive director or his or her designee shall serve as the

18  corporation's representative to achieve a coordinated and

19  integrated planning relationship with the department.

20         Section 25.  Subsection (3) of section 943.08, Florida

21  Statutes, is amended to read:

22         943.08  Duties; Criminal and Juvenile Justice

23  Information Systems Council.--

24         (3)  The council shall develop and approve a long-range

25  program strategic plan pursuant to the requirements set forth

26  in s. 186.021 s. 186.022. Copies of the approved plan shall be

27  transmitted, electronically or in writing, to the Executive

28  Office of the Governor, the Speaker of the House of

29  Representatives, the President of the Senate, and the council

30  members.

31  

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 1         Section 26.  Paragraph (a) of subsection (2) of section

 2  1001.26, Florida Statutes, is amended to read:

 3         1001.26  Public broadcasting program system.--

 4         (2)(a)  The Department of Education is responsible for

 5  implementing the provisions of this section pursuant to s.

 6  282.102 and may employ personnel, acquire equipment and

 7  facilities, and perform all duties necessary for carrying out

 8  the purposes and objectives of this section.

 9         Section 27.  For the 2007-2008 fiscal year, the sum of

10  $561,251 in recurring funds from the General Revenue Fund is

11  appropriated and five full-time equivalent positions with an

12  associated salary rate of $342,577 are authorized to the

13  Agency for Enterprise Information Technology to carry out the

14  activities as provided in this act.

15         Section 28.  For the 2007-2008 fiscal year, the sum of

16  $581,751 in recurring funds from the General Revenue Fund is

17  appropriated and five full-time equivalent positions with an

18  associated salary rate of $342,577 are authorized to the

19  Agency for Enterprise Information Technology to carry out the

20  duties of information security as provided in this act.

21         Section 29.  The Agency for Enterprise Information

22  Technology, in collaboration with the Agency Chief Information

23  Officers Council, may implement a program to provide

24  professional development and training opportunities for agency

25  chief information officers. For the 2007-2008 fiscal year, the

26  sum of $____ in recurring funds from the General Revenue Fund

27  is appropriated to the Agency for Enterprise Information

28  Technology to implement this program.

29         Section 30.  This act shall take effect July 1, 2007.

30  

31  

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 1          STATEMENT OF SUBSTANTIAL CHANGES CONTAINED IN
                       COMMITTEE SUBSTITUTE FOR
 2                         Senate Bill 1974

 3                                 

 4  The Committee Substitute creates and funds an Agency for
    Enterprise Information Technology headed by the Governor and
 5  Cabinet to be located in the Executive Office of the Governor.
    The agency will develop a work plan for up to several
 6  different enterprise, or large scale, government-wide
    technology initiatives beginning in 2008-2009. The CS makes a
 7  number of conforming changes to the Statutes to reflect the
    succession of the Agency to the role played by the former
 8  State Technology Office. It specifically authorizes and funds
    an information security presence in state government and calls
 9  for the development, but does not yet fund, an enhancement of
    information technology leadership at the state agency level.
10  

11  

12  

13  

14  

15  

16  

17  

18  

19  

20  

21  

22  

23  

24  

25  

26  

27  

28  

29  

30  

31  

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