Florida Senate - 2008 SB 2504
By Senator Posey
24-02679-08 20082504__
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A bill to be entitled
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An act relating to community associations; amending s.
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514.011, F.S.; providing a definition; amending s.
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514.0115, F.S.; providing specified supervision and
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regulation exemptions for homeowners' association swimming
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pools; amending s. 515.25, F.S.; conforming a cross-
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reference; amending s. 718.111, F.S.; specifying that
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requirements relating to acquisition and maintenance of
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adequate insurance apply to all residential condominiums;
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revising and providing provisions relating to condominium
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and condominium owner insurance coverage; authorizing an
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association or group of associations to provide adequate
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hazard insurance through a self-insurance fund; requiring
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associations to exercise best efforts to obtain and
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maintain certain kinds of insurance; providing coverage
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requirements for policies entered into after a specified
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date; requiring owners to provide evidence of a currently
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effective policy of hazard and liability insurance upon
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request by the association; specifying responsibility for
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reconstruction work under specified circumstances;
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specifying common expense responsibilities of the
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association and owners; providing for unit owner access to
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association records; prohibiting unit owners from
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accessing certain personal identifying information of
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other unit owners and persons residing in units; amending
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s. 718.112, F.S.; requiring meetings of the board of
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administration to be conducted using generally accepted
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parliamentary procedures; requiring the board to hold
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special meetings upon a petition of a specified amount of
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the total voting interests or to take up the petitioned
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items at the next regular meeting; providing members with
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the right to speak at such meetings under certain
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circumstances; providing location requirements for all
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unit owner meetings; revising budget requirements;
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amending s. 718.115, F.S.; providing certain expenses to
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be included as common expenses; amending s. 718.116, F.S.;
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providing requirements for claims of lien filed on or
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after a specified date; providing notice requirements;
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requiring certain advance notice to pay estimated
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nonemergency special assessments; creating s. 718.1265,
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F.S.; authorizing a condominium association board to
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exercise specified emergency powers when a state of
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emergency is declared; providing limitations; amending s.
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718.3025, F.S.; deleting a requirement specifying a
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minimum number of personnel to be employed by a party
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contracting to provide maintenance or management services;
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providing requirements for certain contracts between a
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party contracting to provide maintenance or management
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services and an association; amending s. 718.3026, F.S.;
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providing an expiration threshold for certain associations
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opting out of requirements relating to contracts for
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products and services following a vote by the unit owners;
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amending s. 718.303, F.S.; requiring hearings to levy
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fines to be held before a committee of unit owners who are
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not members of the board or persons residing in a board
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member's household; amending s. 718.5012, F.S.; removing a
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requirement for the ombudsman to develop certain policies
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and procedures; requiring direct assistance; amending s.
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718.503, F.S.; providing that prospective purchasers are
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entitled to a governance form provided by the seller and
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prepared by the division; requiring the governance form to
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include specified information; amending s. 720.303, F.S.;
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revising provisions relating to homeowners' association
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board meetings, inspection and copying of records, reserve
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accounts of budgets, and financial reporting requirements;
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prohibiting salary or compensation of certain association
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personnel; providing exceptions; amending s. 720.305,
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F.S.; providing for an association to recover certain
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costs and expenses in certain actions; revising a lien
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restriction; amending s. 720.306, F.S.; revising certain
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meeting notice requirements; providing absentee ballot
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voting requirements; requiring newly elected members of a
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board of directors to make certain certifications in
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writing to the association; providing for disqualification
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for failure to make such certifications; requiring an
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association to retain such certifications for a certain
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time; specifying repercussions for certain unexcused
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absences; amending s. 720.307, F.S.; authorizing the board
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of directors of an association to levy assessments on
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unimproved parcels under certain circumstances; amending
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s. 720.3075, F.S.; specifying an additional prohibited
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clause in association documents; amending s. 720.308,
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F.S.; revising certain cash funding requirements; amending
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s. 720.3085, F.S.; revising mailing requirements for a
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written notice or demand for past due assessments;
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providing requirements for certain foreclosure actions;
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amending s. 720.401, F.S.; revising certain prospective
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parcel owner disclosure summary requirements; providing an
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effective date.
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Be It Enacted by the Legislature of the State of Florida:
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Section 1. Section 514.011, Florida Statutes, is amended to
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read:
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514.011 Definitions.--As used in this chapter:
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(1) "Department" means the Department of Health.
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(2) "Homeowners' association" means a homeowners'
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association as defined in s. 720.301.
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(3)(5) "Portable pool" means a pool or spa, and related
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equipment systems of any kind, which is designed or intended to
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be movable from location to location.
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(4)(3) "Private pool" means a facility used only by an
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individual, family, or living unit members and their guests which
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does not serve any type of cooperative housing or joint tenancy
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of five or more living units.
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(5)(4) "Public bathing place" means a body of water,
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natural or modified by humans, for swimming, diving, and
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recreational bathing, together with adjacent shoreline or land
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area, buildings, equipment, and appurtenances pertaining thereto,
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used by consent of the owner or owners and held out to the public
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by any person or public body, irrespective of whether a fee is
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charged for the use thereof. The bathing water areas of public
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bathing places include, but are not limited to, lakes, ponds,
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rivers, streams, artificial impoundments, and waters along the
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coastal and intracoastal beaches and shores of the state.
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(6)(2) "Public swimming pool" or "public pool" means a
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watertight structure of concrete, masonry, or other approved
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materials which is located either indoors or outdoors, used for
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bathing or swimming by humans, and filled with a filtered and
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disinfected water supply, together with buildings, appurtenances,
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and equipment used in connection therewith. A public swimming
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pool or public pool shall mean a conventional pool, spa-type
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pool, wading pool, special purpose pool, or water recreation
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attraction, to which admission may be gained with or without
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payment of a fee and includes, but is not limited to, pools
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operated by or serving camps, churches, cities, counties, day
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care centers, group home facilities for eight or more clients,
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health spas, institutions, parks, state agencies, schools,
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subdivisions, or the cooperative living-type projects of five or
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more living units, such as apartments, boardinghouses, hotels,
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mobile home parks, motels, recreational vehicle parks, and
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townhouses.
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Section 2. Subsection (2) of section 514.0115, Florida
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Statutes, is amended to read:
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514.0115 Exemptions from supervision or regulation;
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variances.--
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(2)(a) Pools serving no more than 32 homeowners'
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association, condominium, or cooperative units which are not
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operated as a public lodging establishment shall be exempt from
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supervision under this chapter, except for water quality.
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(b) Pools serving homeowners', condominium, or cooperative
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associations of more than 32 units and whose recorded documents
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prohibit the rental or sublease of the units for periods of less
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than 60 days are exempt from supervision under this chapter,
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except that the homeowners' association or condominium or
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cooperative owner or association must file applications with the
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department and obtain construction plans approval and receive an
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initial operating permit. The department shall inspect the
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swimming pools at such places annually, at the fee set forth in
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s. 514.033(3), or upon request by a unit owner, to determine
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compliance with department rules relating to water quality and
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lifesaving equipment. The department may not require compliance
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with rules relating to swimming pool lifeguard standards.
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Section 3. Subsection (9) of section 515.25, Florida
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Statutes, is amended to read:
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515.25 Definitions.--As used in this chapter, the term:
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(9) "Public swimming pool" means a swimming pool, as
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defined in s. 514.011(6)(2), which is operated, with or without
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charge, for the use of the general public; however, the term does
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not include a swimming pool located on the grounds of a private
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residence.
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Section 4. Subsection (11), paragraphs (b) and (c) of
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subsection (12), and subsection (13) of section 718.111, Florida
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Statutes, are amended to read:
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718.111 The association.--
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(11) INSURANCE.--In order to protect the safety, health,
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and welfare of the people of the State of Florida and to ensure
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consistency in the provision of insurance coverage to
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condominiums and their unit owners, this subsection shall be
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paragraphs (a), (b), and (c) are deemed to apply to every
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residential condominium in the state, regardless of the date of
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its declaration of condominium. It is the intent of the
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Legislature to encourage lower or stable insurance premiums for
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associations described in this section.
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(a) Adequate hazard insurance, regardless of any
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requirement in the declaration of condominium for coverage by the
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association for "full insurable value," "replacement cost," or
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the like, shall be based upon the replacement cost of the
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property to be insured as determined by an independent insurance
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appraisal or update of a prior appraisal. The full insurable
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value shall be determined not less frequently than every 36
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months.
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1. An association or group of associations may provide
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adequate hazard insurance through a self-insurance fund that
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2. The association may also provide adequate hazard
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insurance coverage, individually, or for a group of no fewer than
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three communities created and operating under this chapter,
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chapter 719, chapter 720, or chapter 721, by obtaining and
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maintaining for the communities insurance coverage sufficient to
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cover an amount equal to the probable maximum loss for the
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communities for a 250-year windstorm event provided that such
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probable maximum loss must be determined through the use of a
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competent model that has been accepted by the Florida Commission
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on Hurricane Loss Projection Methodology.
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3. In determining the adequate hazard insurance coverage,
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the association may consider deductibles as determined by this
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subsection.
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(b) If the association is developer controlled, the
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association shall exercise best efforts to obtain and maintain
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such insurance. Failure to obtain and maintain adequate hazard
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insurance during any period of developer control shall constitute
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a breach of fiduciary responsibility by the developer-appointed
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members of the board of directors of the association, unless such
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members can show that despite such failure, they have made their
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best efforts.
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(c) Policies may include deductibles as determined by the
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board.
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1. The deductibles shall be consistent with industry
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standards and prevailing practices for communities of like size
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and age, having similar construction and facilities in the locale
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where the condominium property is situated.
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2. The deductibles may be based upon available funds,
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including reserve accounts or predetermined assessment authority
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at the time that the insurance is obtained.
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3. The board shall establish the level of deductibles based
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upon the level of available funds and predetermined assessment
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authority at a meeting of the board which shall be open to all
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unit owners in the manner set forth in s. 718.112(2)(e). The
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notice of such meeting shall state the proposed deductible and
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the available funds and the assessment authority relied upon by
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the board and shall estimate any potential assessment amount
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against each unit, if any. The meeting described in this
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subparagraph may be held in conjunction with a meeting to
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consider the proposed budget or an amendment thereto.
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(d) A unit-owner-controlled association operating a
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residential condominium shall use its best efforts to obtain and
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maintain adequate insurance to protect the association, the
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association property, the common elements, and the condominium
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property required to be insured by the association pursuant to
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this subsection.
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(e) The declaration of condominium as originally recorded,
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or amended pursuant to procedures provided therein, may require
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that condominium property consisting of freestanding buildings
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where there is no more than one building in or on such unit need
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not be insured by the association if the declaration requires the
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unit owner to obtain adequate insurance for the condominium
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property. An association may also obtain and maintain liability
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insurance for directors and officers, insurance for the benefit
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of association employees, and flood insurance for common
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elements, association property, and units.
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(f) Every hazard insurance policy issued or renewed on or
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after January 1, 2009, to protect the condominium shall provide
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primary coverage for:
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1. All portions of the condominium property as originally
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installed or replacement of like kind and quality, in accordance
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with the original plans and specifications.
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2. All alterations or additions made to the condominium
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property or association property pursuant to s. 718.113(2).
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3. The coverage shall exclude all personal property within
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the unit or limited common elements, floor, wall, and ceiling
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coverings, electrical fixtures, appliances, water heaters, water
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filters, built-in cabinets and countertops, and window
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treatments, including curtains, drapes, blinds, hardware, and
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similar window treatment components or replacements of any of the
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foregoing.
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This paragraph is intended to establish the property or casualty
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insuring responsibilities of the association and those of the
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individual unit owner and do not serve to broaden or extend the
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perils of coverage afforded by any insurance contract provided to
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the individual unit owner.
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(g) Every hazard insurance policy issued or renewed on or
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after January 1, 2009, to an individual unit owner shall provide
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that the coverage afforded by such policy is excess over the
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amount recoverable under any other policy covering the same
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property and shall include special assessment coverage of not
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less than $2,000 per occurrence. Each insurance policy issued to
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an individual unit owner providing such coverage shall be without
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rights of subrogation against the condominium association that
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operates the condominium in which such unit owner's unit is
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located.
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1. All improvements or additions to the condominium
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property that benefit less than all unit owners shall be insured
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by the unit owner or owners having the use thereof, or may be
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insured by the association at the cost and expense of the unit
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owners having the use thereof.
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2. The association shall require each owner to provide
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evidence of a currently effective policy of hazard and liability
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insurance upon request, but not more frequently than annually.
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Upon the failure of an owner to provide a certificate of
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insurance issued by an insurer approved to write such insurance
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in the state within 30 days of a written request, the association
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shall be entitled but shall not be obligated to purchase a policy
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of insurance on behalf of an owner, and the cost thereof,
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together with reconstruction costs undertaken by the association,
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which are the responsibility of the unit owner may be collected
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in the manner provided for collection of assessments in s.
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3. All reconstruction work after a casualty loss shall be
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undertaken by the association except as otherwise permitted
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herein. A unit owner may undertake reconstruction work on
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portions of the unit with the prior written consent of the board
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of administration, which may be conditioned upon the approval of
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the repair methods, the qualifications of the proposed
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contractor, and the contract that is used for that purpose. A
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unit owner shall obtain all required governmental permits and
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approvals prior to commencing reconstruction.
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4. Unit owners shall be responsible for the cost of
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reconstruction of any portions of the condominium property for
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which the unit owner is required to carry casualty insurance, and
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any such reconstruction work undertaken by the association shall
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be chargeable to the unit and enforceable as an assessment
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pursuant to s. 718.116. The association is hereby designated as
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an additional named insured and loss payee on all casualty
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insurance policies issued to unit owners in the condominium
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operated by the association.
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5. A multicondominium association may elect, by a majority
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vote of the collective members of the condominiums operated by
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the association, to operate such condominiums as a single
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condominium for purposes of insurance matters, including, but not
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limited to, the purchase of the hazard insurance required by this
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section and the apportionment of deductibles and damages in
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excess of coverage. The election to aggregate the treatment of
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insurance premiums, deductibles, and excess damages shall be
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treated as an amendment to the declaration of all condominiums
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operated by the association, and the costs of insurance shall be
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stated in the association budget. The amendments shall be
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recorded as required by s. 718.110.
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(h) The association shall obtain and maintain adequate
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insurance or fidelity bonding of all persons who control or
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disburse funds of the association. The insurance policy or
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fidelity bond must cover the maximum funds that will be in the
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custody of the association or its management agent at any one
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time. As used in this paragraph, the term "persons who control or
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disburse funds of the association" includes, but is not limited
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to, those individuals authorized to sign checks and the
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president, secretary, and treasurer of the association. The
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association shall bear the cost of bonding.
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(i) The association has the authority to amend the
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declaration of condominium, without regard to any requirement for
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mortgagee approval of amendments affecting insurance
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requirements, to conform the declaration of condominium to the
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coverage requirements of this subsection.
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(j) Any portion of the condominium property that the
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association is required to insure against casualty loss pursuant
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to paragraph (f) and that is damaged by casualty shall be
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reconstructed, repaired, or replaced, as necessary, by the
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association as a common expense. All hazard insurance
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deductibles, uninsured losses, and other damages in excess of
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hazard insurance coverage under the hazard insurance policies
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maintained by the association shall be a common expense of the
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condominium, however:
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1. A unit owner shall be responsible for the costs of
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repair or replacement of any portion of the condominium property
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not paid for by insurance proceeds, when such damage is caused by
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intentional conduct, negligence, or failure to comply with the
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terms of the declaration or the rules of the association by a
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unit owner, the members of his or her family, unit occupants,
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tenants, guests, or invitees, and without compromise of the
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subrogation rights of any insurer as set forth in paragraph (g).
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2. The provisions of subparagraph 1. regarding the
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financial responsibility of a unit owner for the costs of
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repairing or replacing other portions of the condominium property
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also applies to the costs of repair or replacement of personal
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property of other unit owners or the association, as well as
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other property, whether real or personal, that the unit owners
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are required to insure under paragraph (g).
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3. To the extent the cost of repair or reconstruction for
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which the unit owner is responsible under this paragraph is
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reimbursed to the association by insurance proceeds, and, to the
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extent the association has collected the cost of such repair or
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reconstruction from the unit owner, the association shall
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reimburse the unit owner without the waiver of any rights of
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subrogation.
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4. The association shall not be obligated to pay for repair
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or reconstruction or repairs of casualty losses as a common
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expense where the casualty losses were known or should have been
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known to a unit owner and were not reported to the association
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until after the insurance claim of the association for that
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casualty has been settled and resolved with finality or is
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considered untimely filed by the insurer and denied on that
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basis.
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(k) An association may, upon the approval of a majority of
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the total voting interests in the association, opt out of the
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provisions in paragraph (j) for the allocation of repair or
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reconstruction expenses and allocate repair or reconstruction
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expenses in the manner provided in the declaration as originally
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recorded or as amended. Such vote may be approved by the voting
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interests of the association without regard to any mortgagee
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consent requirements.
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(l) In a multicondominium association that has not
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consolidated its financial operations under subsection (6), any
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condominium operated by the association may opt out of the
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provisions of paragraph (j) with the approval of a majority of
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the total voting interests in that condominium. Such vote may be
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approved by the voting interests without regard to any mortgagee
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consent requirements.
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(m) Any association or condominium voting to opt out of the
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guidelines for repair or reconstruction expenses in paragraph (j)
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must record a notice setting forth the date of the opt out vote
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and the official records book and page at which the declaration
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is recorded. The opt out shall be effective upon the date of
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recording of the notice in the public records by the association.
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An association that has voted to opt out of paragraph (j) may
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reverse that decision by the same vote required under paragraphs
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(k) and (l), and notice thereof shall be recorded in the official
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records.
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(n) The association shall not be obligated to pay for any
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reconstruction or repair expenses due to casualty loss to any
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improvements installed by a current or former owner of the unit
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or by the developer where the improvement benefits only the unit
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for which it was installed and is not part of the standard
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improvements installed by the developer on all units as part of
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original construction, whether or not such improvement is located
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within the unit, except to the extent of any insurance recovery
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specifically for any such improvements. Therefore, the
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Legislature requires a report to be prepared by the Office of
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Insurance Regulation of the Department of Financial Services for
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publication 18 months from the effective date of this act,
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evaluating premium increases or decreases for associations, unit
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owner premium increases or decreases, recommended changes to
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better define common areas, or any other information the Office
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of Insurance Regulation deems appropriate.
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(a) A unit-owner controlled association operating a
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residential condominium shall use its best efforts to obtain and
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maintain adequate insurance to protect the association, the
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association property, the common elements, and the condominium
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property required to be insured by the association pursuant to
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paragraph (b). If the association is developer controlled, the
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association shall exercise due diligence to obtain and maintain
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such insurance. Failure to obtain and maintain adequate insurance
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during any period of developer control shall constitute a breach
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of fiduciary responsibility by the developer-appointed members of
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the board of directors of the association, unless said members
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can show that despite such failure, they have exercised due
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diligence. The declaration of condominium as originally recorded,
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or amended pursuant to procedures provided therein, may require
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that condominium property consisting of freestanding buildings
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where there is no more than one building in or on such unit need
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not be insured by the association if the declaration requires the
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unit owner to obtain adequate insurance for the condominium
433
property. An association may also obtain and maintain liability
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insurance for directors and officers, insurance for the benefit
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of association employees, and flood insurance for common
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elements, association property, and units. Adequate insurance,
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regardless of any requirement in the declaration of condominium
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for coverage by the association for "full insurable value,"
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"replacement cost," or the like, may include reasonable
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deductibles as determined by the board based upon available funds
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or predetermined assessment authority at the time that the
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insurance is obtained.
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1. Windstorm insurance coverage for a group of no fewer
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than three communities created and operating under this chapter,
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chapter 719, chapter 720, or chapter 721 may be obtained and
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maintained for the communities if the insurance coverage is
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sufficient to cover an amount equal to the probable maximum loss
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for the communities for a 250-year windstorm event. Such probable
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maximum loss must be determined through the use of a competent
450
model that has been accepted by the Florida Commission on
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Hurricane Loss Projection Methodology. Such insurance coverage is
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deemed adequate windstorm insurance for the purposes of this
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section.
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2. An association or group of associations may self-insure
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against claims against the association, the association property,
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and the condominium property required to be insured by an
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association, upon compliance with the applicable provisions of
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for the purposes of this section. A copy of each policy of
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insurance in effect shall be made available for inspection by
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unit owners at reasonable times.
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(b) Every hazard insurance policy issued or renewed on or
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after January 1, 2004, to protect the condominium shall provide
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primary coverage for:
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1. All portions of the condominium property located outside
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the units;
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2. The condominium property located inside the units as
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such property was initially installed, or replacements thereof of
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like kind and quality and in accordance with the original plans
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and specifications or, if the original plans and specifications
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are not available, as they existed at the time the unit was
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initially conveyed; and
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3. All portions of the condominium property for which the
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declaration of condominium requires coverage by the association.
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Anything to the contrary notwithstanding, the terms "condominium
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property," "building," "improvements," "insurable improvements,"
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"common elements," "association property," or any other term
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found in the declaration of condominium which defines the scope
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of property or casualty insurance that a condominium association
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must obtain shall exclude all floor, wall, and ceiling coverings,
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electrical fixtures, appliances, air conditioner or heating
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equipment, water heaters, water filters, built-in cabinets and
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countertops, and window treatments, including curtains, drapes,
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blinds, hardware, and similar window treatment components, or
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replacements of any of the foregoing which are located within the
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boundaries of a unit and serve only one unit and all air
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conditioning compressors that service only an individual unit,
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whether or not located within the unit boundaries. The foregoing
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is intended to establish the property or casualty insuring
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responsibilities of the association and those of the individual
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unit owner and do not serve to broaden or extend the perils of
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coverage afforded by any insurance contract provided to the
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individual unit owner. Beginning January 1, 2004, the association
495
shall have the authority to amend the declaration of condominium,
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without regard to any requirement for mortgagee approval of
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amendments affecting insurance requirements, to conform the
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declaration of condominium to the coverage requirements of this
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section.
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(c) Every hazard insurance policy issued or renewed on or
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after January 1, 2004, to an individual unit owner shall provide
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that the coverage afforded by such policy is excess over the
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amount recoverable under any other policy covering the same
504
property. Each insurance policy issued to an individual unit
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owner providing such coverage shall be without rights of
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subrogation against the condominium association that operates the
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condominium in which such unit owner's unit is located. All real
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or personal property located within the boundaries of the unit
509
owner's unit which is excluded from the coverage to be provided
510
by the association as set forth in paragraph (b) shall be insured
511
by the individual unit owner.
512
(d) The association shall obtain and maintain adequate
513
insurance or fidelity bonding of all persons who control or
514
disburse funds of the association. The insurance policy or
515
fidelity bond must cover the maximum funds that will be in the
516
custody of the association or its management agent at any one
517
time. As used in this paragraph, the term "persons who control or
518
disburse funds of the association" includes, but is not limited
519
to, those individuals authorized to sign checks and the
520
president, secretary, and treasurer of the association. The
521
association shall bear the cost of bonding.
522
(12) OFFICIAL RECORDS.--
523
(b)1. The official records of the association shall be
524
maintained within the state.
525
2. Subject to paragraph (c), a unit owner may request in
526
writing that the records of the association identified in the
527
request be made available to him or her. The board, or its
528
designee, shall acknowledge the request, in writing, within 5
529
days of receipt of the request. The acknowledgement will include
530
the date, time, and place at which the records will be made
531
available. That date shall not be more than 10 working days after
532
receipt of the request.
533
3. For purposes of this paragraph, "available" means having
534
the originals or a copy of the official records of the
535
association available for inspection or copying at a location
536
within 30 miles driving distance from the condominium property.
537
The records of the association shall be made available to a unit
538
owner within 5 working days after receipt of written request by
539
the board or its designee. This paragraph may be complied with by
540
having a copy of the official records of the association
541
available for inspection or copying on the condominium property
542
or association property.
543
(c) The official records of the association are open to
544
inspection by any association member or the authorized
545
representative of such member at all reasonable times. The right
546
to inspect the records includes the right to make or obtain
547
copies, at the reasonable expense, if any, of the association
548
member. The association may adopt reasonable rules regarding the
549
frequency, time, location, notice, and manner of record
550
inspections and copying. The failure of an association to provide
551
the records within 10 working days after receipt of a written
552
request shall create a rebuttable presumption that the
553
association willfully failed to comply with this paragraph. A
554
unit owner who is denied access to official records is entitled
555
to the actual damages or minimum damages for the association's
556
willful failure to comply with this paragraph. The minimum
557
damages shall be $50 per calendar day up to 10 days, the
558
calculation to begin on the 11th working day after receipt of the
559
written request. The failure to permit inspection of the
560
association records as provided herein entitles any person
561
prevailing in an enforcement action to recover reasonable
562
attorney's fees from the person in control of the records who,
563
directly or indirectly, knowingly denied access to the records
564
for inspection. The association shall maintain an adequate number
565
of copies of the declaration, articles of incorporation, bylaws,
566
and rules, and all amendments to each of the foregoing, as well
567
as the question and answer sheet provided for in s. 718.504 and
568
year-end financial information required in this section on the
569
condominium property to ensure their availability to unit owners
570
and prospective purchasers, and may charge its actual costs for
571
preparing and furnishing these documents to those requesting the
572
same. Notwithstanding the provisions of this paragraph, the
573
following records shall not be accessible to unit owners:
574
1. Any record protected by the lawyer-client privilege as
575
described in s. 90.502; and any record protected by the work-
576
product privilege, including any record prepared by an
577
association attorney or prepared at the attorney's express
578
direction; which reflects a mental impression, conclusion,
579
litigation strategy, or legal theory of the attorney or the
580
association, and which was prepared exclusively for civil or
581
criminal litigation or for adversarial administrative
582
proceedings, or which was prepared in anticipation of imminent
583
civil or criminal litigation or imminent adversarial
584
administrative proceedings until the conclusion of the litigation
585
or adversarial administrative proceedings.
586
2. Information obtained by an association in connection
587
with the approval of the lease, sale, or other transfer of a
588
unit.
589
3. Medical records of unit owners.
590
4. The dates of birth, social security numbers, drivers'
591
license numbers, financial account numbers, and credit account
592
numbers of unit owners and any persons residing in the units.
593
(13) FINANCIAL REPORTING.--Within 90 days after the end of
594
the fiscal year, or annually on a date provided in the bylaws,
595
the association shall prepare and complete, or contract for the
596
preparation and completion of, a financial report for the
597
preceding fiscal year. Within 21 days after the final financial
598
report is completed by the association or received from the third
599
party, but not later than 120 days after the end of the fiscal
600
year or other date as provided in the bylaws, the association
601
shall mail to each unit owner at the address last furnished to
602
the association by the unit owner, or hand deliver to each unit
603
owner, a copy of the financial report or a notice that a copy of
604
the financial report will be mailed or hand delivered to the unit
605
owner, without charge, upon receipt of a written request from the
606
unit owner. The division shall adopt rules setting forth uniform
607
accounting principles and standards to be used by all
608
associations and shall adopt rules addressing financial reporting
609
requirements for multicondominium associations. In adopting such
610
rules, the division shall consider the number of members and
611
annual revenues of an association. Financial reports shall be
612
prepared as follows:
613
(a) An association that meets the criteria of this
614
paragraph shall prepare or cause to be prepared a complete set of
615
financial statements in accordance with generally accepted
616
accounting principles. The financial statements shall be based
617
upon the association's total annual revenues, as follows:
618
1. An association with total annual revenues of $150,000
619
$100,000 or more, but less than $300,000 $200,000, shall prepare
620
compiled financial statements.
621
2. An association with total annual revenues of at least
622
$300,000 $200,000, but less than $600,000 $400,000, shall
623
prepare reviewed financial statements.
624
3. An association with total annual revenues of $600,000
625
$400,000 or more shall prepare audited financial statements.
626
(b)1. An association with total annual revenues of less
627
than $150,000 $100,000 shall prepare a report of cash receipts
628
and expenditures.
629
2. An association which operates less than 50 units,
630
regardless of the association's annual revenues, shall prepare a
631
report of cash receipts and expenditures in lieu of financial
632
statements required by paragraph (a).
633
3. A report of cash receipts and disbursements must
634
disclose the amount of receipts by accounts and receipt
635
classifications and the amount of expenses by accounts and
636
expense classifications, including, but not limited to, the
637
following, as applicable: costs for security, professional and
638
management fees and expenses, taxes, costs for recreation
639
facilities, expenses for refuse collection and utility services,
640
expenses for lawn care, costs for building maintenance and
641
repair, insurance costs, administration and salary expenses, and
642
reserves accumulated and expended for capital expenditures,
643
deferred maintenance, and any other category for which the
644
association maintains reserves.
645
(c) An association may prepare or cause to be prepared,
646
without a meeting of or approval by the unit owners:
647
1. Compiled, reviewed, or audited financial statements, if
648
the association is required to prepare a report of cash receipts
649
and expenditures;
650
2. Reviewed or audited financial statements, if the
651
association is required to prepare compiled financial statements;
652
or
653
3. Audited financial statements if the association is
654
required to prepare reviewed financial statements.
655
(d) If approved by a majority of the voting interests
656
present at a properly called meeting of the association, an
657
association may prepare or cause to be prepared:
658
1. A report of cash receipts and expenditures in lieu of a
659
compiled, reviewed, or audited financial statement;
660
2. A report of cash receipts and expenditures or a compiled
661
financial statement in lieu of a reviewed or audited financial
662
statement; or
663
3. A report of cash receipts and expenditures, a compiled
664
financial statement, or a reviewed financial statement in lieu of
665
an audited financial statement.
666
667
Such meeting and approval must occur prior to the end of the
668
fiscal year and is effective only for the fiscal year in which
669
the vote is taken. This paragraph shall not apply to fiscal year
670
financial statements of an association subject to paragraph (a)
671
if financial statements at a level lower than required by
672
paragraph (a) were prepared for each of the prior 3 consecutive
673
fiscal years. With respect to an association to which the
674
developer has not turned over control of the association, all
675
unit owners, including the developer, may vote on issues related
676
to the preparation of financial reports for the first 2 fiscal
677
years of the association's operation, beginning with the fiscal
678
year in which the declaration is recorded. Thereafter, all unit
679
owners except the developer may vote on such issues until control
680
is turned over to the association by the developer.
681
Section 5. Paragraphs (c), (d), and (f) of subsection (2)
682
of section 718.112, Florida Statutes, are amended to read:
683
718.112 Bylaws.--
684
(2) REQUIRED PROVISIONS.--The bylaws shall provide for the
685
following and, if they do not do so, shall be deemed to include
686
the following:
687
(c) Board of administration meetings.--
688
1. Meetings of the board of administration at which a
689
quorum of the members is present shall be open to all unit
690
owners. Meetings shall be conducted using generally accepted
691
parliamentary rules of order. Any unit owner may tape record or
692
videotape meetings of the board of administration. The right to
693
attend such meetings includes the right to speak at such meetings
694
with reference to all designated agenda items. The division shall
695
adopt reasonable rules governing the tape recording and
696
videotaping of the meeting. The association may adopt written
697
reasonable rules governing the frequency, duration, and manner of
698
unit owner statements. Adequate notice of all meetings, which
699
notice shall specifically incorporate an identification of agenda
700
items, shall be posted conspicuously on the condominium property
701
at least 48 continuous hours preceding the meeting except in an
702
emergency. Any item not included on the notice may be taken up on
703
an emergency basis by at least a majority plus one of the members
704
of the board. Such emergency action shall be noticed and ratified
705
at the next regular meeting of the board. However, written notice
706
of any meeting at which nonemergency special assessments, or at
707
which amendment to rules regarding unit use, will be considered
708
shall be mailed, delivered, or electronically transmitted to the
709
unit owners and posted conspicuously on the condominium property
710
not less than 14 days prior to the meeting. Evidence of
711
compliance with this 14-day notice shall be made by an affidavit
712
executed by the person providing the notice and filed among the
713
official records of the association. Upon notice to the unit
714
owners, the board shall by duly adopted rule designate a specific
715
location on the condominium property or association property upon
716
which all notices of board meetings shall be posted. If there is
717
no condominium property or association property upon which
718
notices can be posted, notices of board meetings shall be mailed,
719
delivered, or electronically transmitted at least 14 days before
720
the meeting to the owner of each unit. In lieu of or in addition
721
to the physical posting of notice of any meeting of the board of
722
administration on the condominium property, the association may,
723
by reasonable rule, adopt a procedure for conspicuously posting
724
and repeatedly broadcasting the notice and the agenda on a
725
closed-circuit cable television system serving the condominium
726
association. However, if broadcast notice is used in lieu of a
727
notice posted physically on the condominium property, the notice
728
and agenda must be broadcast at least four times every broadcast
729
hour of each day that a posted notice is otherwise required under
730
this section. When broadcast notice is provided, the notice and
731
agenda must be broadcast in a manner and for a sufficient
732
continuous length of time so as to allow an average reader to
733
observe the notice and read and comprehend the entire content of
734
the notice and the agenda. Notice of any meeting in which regular
735
assessments against unit owners are to be considered for any
736
reason shall specifically contain a statement that assessments
737
will be considered and the nature of any such assessments.
738
Meetings of a committee to take final action on behalf of the
739
board or make recommendations to the board regarding the
740
association budget are subject to the provisions of this
741
paragraph. Meetings of a committee that does not take final
742
action on behalf of the board or make recommendations to the
743
board regarding the association budget are subject to the
744
provisions of this section, unless those meetings are exempted
745
from this section by the bylaws of the association.
746
Notwithstanding any other law, the requirement that board
747
meetings and committee meetings be open to the unit owners is
748
inapplicable to meetings between the board or a committee and the
749
association's attorney, with respect to proposed or pending
750
litigation, when the meeting is held for the purpose of seeking
751
or rendering legal advice.
752
2. If 20 percent of the total voting interests petition the
753
board to address an item of business, the board shall at its next
754
regular board meeting or at a special meeting of the board, but
755
not later than 60 days after the receipt of the petition, take
756
the petitioned item up on an agenda. The board shall give all
757
members notice of the meeting at which the petitioned item shall
758
be addressed in accordance with subparagraph 1. Each member shall
759
have the right to speak for at least 3 minutes on each matter
760
placed on the agenda by petition, provided that the member signs
761
the sign-up sheet, if one is provided, or submits a written
762
request to speak prior to the meeting. Other than addressing the
763
petitioned item at the meeting, the board is not obligated to
764
take any other action requested by the petition.
765
(d) Unit owner meetings.--
766
1. There shall be an annual meeting of the unit owners. All
767
meetings of the unit owners, including the annual meeting, shall
768
be held at the place and time provided in the association's
769
bylaws or, if the bylaws are silent, at a time and place
770
specified by the board that is within the state and within 20
771
miles of the condominium property. Unless the bylaws provide
772
otherwise, a vacancy on the board caused by the expiration of a
773
director's term shall be filled by electing a new board member,
774
and the election shall be by secret ballot; however, if the
775
number of vacancies equals or exceeds the number of candidates,
776
no election is required. If there is no provision in the bylaws
777
for terms of the members of the board, the terms of all members
778
of the board shall expire upon the election of their successors
779
at the annual meeting. Any unit owner desiring to be a candidate
780
for board membership shall comply with subparagraph 3. A person
781
who has been convicted of any felony by any court of record in
782
the United States and who has not had his or her right to vote
783
restored pursuant to law in the jurisdiction of his or her
784
residence is not eligible for board membership. The validity of
785
an action by the board is not affected if it is later determined
786
that a member of the board is ineligible for board membership due
787
to having been convicted of a felony.
788
2. The bylaws shall provide the method of calling meetings
789
of unit owners, including annual meetings. Written notice, which
790
notice must include an agenda, shall be mailed, hand delivered,
791
or electronically transmitted to each unit owner at least 14 days
792
prior to the annual meeting and shall be posted in a conspicuous
793
place on the condominium property at least 14 continuous days
794
preceding the annual meeting. Upon notice to the unit owners, the
795
board shall by duly adopted rule designate a specific location on
796
the condominium property or association property upon which all
797
notices of unit owner meetings shall be posted; however, if there
798
is no condominium property or association property upon which
799
notices can be posted, this requirement does not apply. In lieu
800
of or in addition to the physical posting of notice of any
801
meeting of the unit owners on the condominium property, the
802
association may, by reasonable rule, adopt a procedure for
803
conspicuously posting and repeatedly broadcasting the notice and
804
the agenda on a closed-circuit cable television system serving
805
the condominium association. However, if broadcast notice is used
806
in lieu of a notice posted physically on the condominium
807
property, the notice and agenda must be broadcast at least four
808
times every broadcast hour of each day that a posted notice is
809
otherwise required under this section. When broadcast notice is
810
provided, the notice and agenda must be broadcast in a manner and
811
for a sufficient continuous length of time so as to allow an
812
average reader to observe the notice and read and comprehend the
813
entire content of the notice and the agenda. Unless a unit owner
814
waives in writing the right to receive notice of the annual
815
meeting, such notice shall be hand delivered, mailed, or
816
electronically transmitted to each unit owner. Notice for
817
meetings and notice for all other purposes shall be mailed to
818
each unit owner at the address last furnished to the association
819
by the unit owner, or hand delivered to each unit owner. However,
820
if a unit is owned by more than one person, the association shall
821
provide notice, for meetings and all other purposes, to that one
822
address which the developer initially identifies for that purpose
823
and thereafter as one or more of the owners of the unit shall so
824
advise the association in writing, or if no address is given or
825
the owners of the unit do not agree, to the address provided on
826
the deed of record. An officer of the association, or the manager
827
or other person providing notice of the association meeting,
828
shall provide an affidavit or United States Postal Service
829
certificate of mailing, to be included in the official records of
830
the association affirming that the notice was mailed or hand
831
delivered, in accordance with this provision.
832
3. The members of the board shall be elected by written
833
ballot or voting machine. Proxies shall in no event be used in
834
electing the board, either in general elections or elections to
835
fill vacancies caused by recall, resignation, or otherwise,
836
unless otherwise provided in this chapter. Not less than 60 days
837
before a scheduled election, the association shall mail, deliver,
838
or electronically transmit, whether by separate association
839
mailing or included in another association mailing, delivery, or
840
transmission, including regularly published newsletters, to each
841
unit owner entitled to a vote, a first notice of the date of the
842
election. Any unit owner or other eligible person desiring to be
843
a candidate for the board must give written notice to the
844
association not less than 40 days before a scheduled election.
845
Together with the written notice and agenda as set forth in
846
subparagraph 2., the association shall mail, deliver, or
847
electronically transmit a second notice of the election to all
848
unit owners entitled to vote therein, together with a ballot
849
which shall list all candidates. Upon request of a candidate, the
850
association shall include an information sheet, no larger than
851
81/2 inches by 11 inches, which must be furnished by the
852
candidate not less than 35 days before the election, to be
853
included with the mailing, delivery, or transmission of the
854
ballot, with the costs of mailing, delivery, or electronic
855
transmission and copying to be borne by the association. The
856
association is not liable for the contents of the information
857
sheets prepared by the candidates. In order to reduce costs, the
858
association may print or duplicate the information sheets on both
859
sides of the paper. The division shall by rule establish voting
860
procedures consistent with the provisions contained herein,
861
including rules establishing procedures for giving notice by
862
electronic transmission and rules providing for the secrecy of
863
ballots. Elections shall be decided by a plurality of those
864
ballots cast. There shall be no quorum requirement; however, at
865
least 20 percent of the eligible voters must cast a ballot in
866
order to have a valid election of members of the board. No unit
867
owner shall permit any other person to vote his or her ballot,
868
and any such ballots improperly cast shall be deemed invalid,
869
provided any unit owner who violates this provision may be fined
870
by the association in accordance with s. 718.303. A unit owner
871
who needs assistance in casting the ballot for the reasons stated
872
in s. 101.051 may obtain assistance in casting the ballot. The
873
regular election shall occur on the date of the annual meeting.
874
The provisions of this subparagraph shall not apply to timeshare
875
condominium associations. Notwithstanding the provisions of this
876
subparagraph, an election is not required unless more candidates
877
file notices of intent to run or are nominated than board
878
vacancies exist.
879
4. Any approval by unit owners called for by this chapter
880
or the applicable declaration or bylaws, including, but not
881
limited to, the approval requirement in s. 718.111(8), shall be
882
made at a duly noticed meeting of unit owners and shall be
883
subject to all requirements of this chapter or the applicable
884
condominium documents relating to unit owner decisionmaking,
885
except that unit owners may take action by written agreement,
886
without meetings, on matters for which action by written
887
agreement without meetings is expressly allowed by the applicable
888
bylaws or declaration or any statute that provides for such
889
action.
890
5. Unit owners may waive notice of specific meetings if
891
allowed by the applicable bylaws or declaration or any statute.
892
If authorized by the bylaws, notice of meetings of the board of
893
administration, unit owner meetings, except unit owner meetings
894
called to recall board members under paragraph (j), and committee
895
meetings may be given by electronic transmission to unit owners
896
who consent to receive notice by electronic transmission.
897
6. Unit owners shall have the right to participate in
898
meetings of unit owners with reference to all designated agenda
899
items. However, the association may adopt reasonable rules
900
governing the frequency, duration, and manner of unit owner
901
participation.
902
7. Any unit owner may tape record or videotape a meeting of
903
the unit owners subject to reasonable rules adopted by the
904
division.
905
8. Unless otherwise provided in the bylaws, any vacancy
906
occurring on the board before the expiration of a term may be
907
filled by the affirmative vote of the majority of the remaining
908
directors, even if the remaining directors constitute less than a
909
quorum, or by the sole remaining director. In the alternative, a
910
board may hold an election to fill the vacancy, in which case the
911
election procedures must conform to the requirements of
912
subparagraph 3. unless the association has opted out of the
913
statutory election process, in which case the bylaws of the
914
association control. Unless otherwise provided in the bylaws, a
915
board member appointed or elected under this section shall fill
916
the vacancy for the unexpired term of the seat being filled.
917
Filling vacancies created by recall is governed by paragraph (j)
918
and rules adopted by the division.
919
920
Notwithstanding subparagraphs (b)2. and (d)3., an association
921
may, by the affirmative vote of a majority of the total voting
922
interests, provide for different voting and election procedures
923
in its bylaws, which vote may be by a proxy specifically
924
delineating the different voting and election procedures. The
925
different voting and election procedures may provide for
926
elections to be conducted by limited or general proxy.
927
(f) Annual budget.--
928
1. The proposed annual budget of common expenses shall be
929
detailed and shall show the amounts budgeted by accounts and
930
expense classifications, including, if applicable, but not
931
limited to, those expenses listed in s. 718.504(21). A
932
multicondominium association shall adopt a separate budget of
933
common expenses for each condominium the association operates and
934
shall adopt a separate budget of common expenses for the
935
association. In addition, if the association maintains limited
936
common elements with the cost to be shared only by those entitled
937
to use the limited common elements as provided for in s.
938
718.113(1), the budget or a schedule attached thereto shall show
939
amounts budgeted therefor. If, after turnover of control of the
940
association to the unit owners, any of the expenses listed in s.
941
718.504(21) are not applicable, they need not be listed.
942
2. In addition to annual operating expenses, the budget
943
shall include reserve accounts for those items of capital
944
expenditures and deferred maintenance that occur less frequently
945
than annually. These accounts shall include, but are not limited
946
to, roof replacement, building painting, and pavement
947
resurfacing, regardless of the amount of deferred maintenance
948
expense or replacement cost, and for any other item for which the
949
deferred maintenance expense or replacement cost exceeds the
950
greater of $10,000 or $300 multiplied by the number of units. The
951
amount to be reserved shall be computed by means of a formula
952
which is based upon estimated remaining useful life and estimated
953
replacement cost or deferred maintenance expense of each reserve
954
item. The association may adjust replacement reserve assessments
955
annually to take into account any changes in estimates or
956
extension of the useful life of a reserve item caused by deferred
957
maintenance. This subsection does not apply to an adopted budget
958
in which the members of an association have determined, by a
959
majority vote at a duly called meeting of the association, to
960
provide no reserves or less reserves than required by this
961
subsection. However, prior to turnover of control of an
962
association by a developer to unit owners other than a developer
963
pursuant to s. 718.301, the developer may vote to waive the
964
reserves or reduce the funding of reserves for the first 2 fiscal
965
years of the association's operation, beginning with the fiscal
966
year in which the initial declaration is recorded, after which
967
time reserves may be waived or reduced only upon the vote of a
968
majority of all nondeveloper voting interests voting in person or
969
by limited proxy at a duly called meeting of the association. If
970
a meeting of the unit owners has been called to determine whether
971
to waive or reduce the funding of reserves, and no such result is
972
achieved or a quorum is not attained, the reserves as included in
973
the budget shall go into effect. After the turnover, the
974
developer may vote its voting interest to waive or reduce the
975
funding of reserves.
976
3. Reserve funds and any interest accruing thereon shall
977
remain in the reserve account or accounts, and shall be used only
978
for authorized reserve expenditures unless their use for other
979
purposes is approved in advance by a majority vote at a duly
980
called meeting of the association. Prior to turnover of control
981
of an association by a developer to unit owners other than the
982
developer pursuant to s. 718.301, the developer-controlled
983
association shall not vote to use reserves for purposes other
984
than that for which they were intended without the approval of a
985
majority of all nondeveloper voting interests, voting in person
986
or by limited proxy at a duly called meeting of the association.
987
4. The only voting interests which are eligible to vote on
988
questions that involve waiving or reducing the funding of
989
reserves, or using existing reserve funds for purposes other than
990
purposes for which the reserves were intended, are the voting
991
interests of the units subject to assessment to fund the reserves
992
in question.
993
Section 6. Paragraph (a) of subsection (1) of section
994
718.115, Florida Statutes, is amended to read:
995
718.115 Common expenses and common surplus.--
996
(1)(a) Common expenses include the expenses of the
997
operation, maintenance, repair, replacement, or protection of the
998
common elements and association property, costs of carrying out
999
the powers and duties of the association, and any other expense,
1000
whether or not included in the foregoing, designated as common
1001
expense by this chapter, the declaration, the documents creating
1002
the association, or the bylaws. Common expenses also include
1003
reasonable transportation services, insurance for directors and
1004
officers, road maintenance and operation expenses, in-house
1005
communications, and security services, which are reasonably
1006
related to the general benefit of the unit owners even if such
1007
expenses do not attach to the common elements or property of the
1008
condominium. However, such common expenses must either have been
1009
services or items provided on or after the date control of the
1010
association is transferred from the developer to the unit owners
1011
or must be services or items provided for in the condominium
1012
documents or bylaws. The expenses of items or services required
1013
by federal, state, or local government to be installed,
1014
maintained, or supplied to the condominium property by the
1015
association, including, but not limited to, fire safety
1016
equipment, or water and sewer service where a master meter serves
1017
the condominium, shall be common expenses whether or not these
1018
items or services are specifically identified as common expenses
1019
in the declaration, articles, or bylaws of the association.
1020
Section 7. Paragraph (c) of subsection (5) of section
1021
718.116, Florida Statutes, is redesignated as paragraph (d), a
1022
new paragraph (c) is added to that subsection, and subsection
1023
(10) of that section is amended, to read:
1024
718.116 Assessments; liability; lien and priority;
1025
interest; collection.--
1026
(5)
1027
(c) Any claim of lien filed on or after January 1, 2009,
1028
shall not be valid unless it includes a statement from the
1029
executing officer or authorized agent attesting that on a stated
1030
date, which shall be no later than 30 days prior to the date of
1031
filing, the record owner was given written notice of the amount
1032
due and of the association's intention to file a claim of lien if
1033
the amount due has not been fully paid within 30 days following
1034
the date of mailing or delivery of the notice. The statement
1035
shall also attest that the notice described was given by personal
1036
delivery to the unit owner or by mailing a copy thereof by
1037
certified or registered mail, return receipt, addressed to the
1038
unit owner at his or her last known address.
1039
(d)(c) By recording a notice in substantially the following
1040
form, a unit owner or the unit owner's agent or attorney may
1041
require the association to enforce a recorded claim of lien
1042
against his or her condominium parcel:
1043
1044
NOTICE OF CONTEST OF LIEN
1045
1046
TO: (Name and address of association) You are notified
1047
that the undersigned contests the claim of lien filed by you on
1048
_____, (year) , and recorded in Official Records Book _____ at
1049
Page _____, of the public records of _____ County, Florida, and
1050
that the time within which you may file suit to enforce your lien
1051
is limited to 90 days from the date of service of this notice.
1052
Executed this _____ day of _____, (year) .
1053
1054
Signed: (Owner or Attorney)
1055
1056
After notice of contest of lien has been recorded, the clerk of
1057
the circuit court shall mail a copy of the recorded notice to the
1058
association by certified mail, return receipt requested, at the
1059
address shown in the claim of lien or most recent amendment to it
1060
and shall certify to the service on the face of the notice.
1061
Service is complete upon mailing. After service, the association
1062
has 90 days in which to file an action to enforce the lien; and,
1063
if the action is not filed within the 90-day period, the lien is
1064
void. However, the 90-day period shall be extended for any length
1065
of time that the association is prevented from filing its action
1066
because of an automatic stay resulting from the filing of a
1067
bankruptcy petition by the unit owner or by any other person
1068
claiming an interest in the parcel.
1069
(10) The specific purpose or purposes of any special
1070
assessment, including any contingent special assessment levied in
1071
conjunction with the purchase of an insurance policy authorized
1072
by s. 718.111(11), approved in accordance with the condominium
1073
documents shall be set forth in a written notice of such
1074
assessment sent or delivered to each unit owner. Unit owners
1075
shall be afforded no less than 60 days' advance notice to pay
1076
estimated nonemergency special assessments. The funds collected
1077
pursuant to a special assessment shall be used only for the
1078
specific purpose or purposes set forth in such notice. However,
1079
upon completion of such specific purpose or purposes, any excess
1080
funds will be considered common surplus, and may, at the
1081
discretion of the board, either be returned to the unit owners or
1082
applied as a credit toward future assessments.
1083
Section 8. Section 718.1265, Florida Statutes, is created
1084
to read:
1085
718.1265 Association emergency powers.--
1086
(1) To the extent allowed by law and unless specifically
1087
prohibited by the declaration, articles, or bylaws of an
1088
association, and consistent with the provisions of s. 617.0830,
1089
the board of administration, in response to damage caused by an
1090
event for which a state of emergency is declared pursuant to s.
1091
252.36 in the locale in which the condominium is located, may,
1092
but is not required to, exercise the following powers:
1093
(a) Conduct board meetings and membership meetings with
1094
notice given as is practicable. Such notice may be given in any
1095
practicable manner, including publication, radio, United States
1096
mail, the Internet, public service announcements, and conspicuous
1097
posting on the condominium property or any other means the board
1098
deems reasonable under the circumstances. Notice of board
1099
decisions may be communicated as provided in this paragraph.
1100
(b) Cancel and reschedule any association meeting.
1101
(c) Name as assistant officers persons who are not
1102
directors, which assistant officers shall have the same authority
1103
as the executive officers to whom they are assistants during the
1104
state of emergency to accommodate the incapacity or
1105
unavailability of any officer of the association.
1106
(d) Relocate the association's principal office or
1107
designate alternative principal offices.
1108
(e) Enter into agreements with local counties and
1109
municipalities to assist counties and municipalities with debris
1110
removal.
1111
(f) Implement a disaster plan before or immediately
1112
following the event for which a state of emergency is declared
1113
that may include, but is not limited to, shutting down or off
1114
elevators; electricity; water, sewer, or security systems; or air
1115
conditioners.
1116
(g) Declare any portion of the condominium property
1117
unavailable for entry or occupancy by unit owners, family
1118
members, tenants, guests, agents, or invitees to protect the
1119
health, safety, or welfare of such persons.
1120
(h) Require the evacuation of the condominium property in
1121
the event of a mandatory evacuation order in the locale in which
1122
the condominium is located. Should any unit owner or other
1123
occupant of a condominium fail or refuse to evacuate the
1124
condominium property where the board has required evacuation, the
1125
association shall be immune from liability for injury to persons
1126
or property arising from such failure or refusal.
1127
(i) Determine whether the condominium property can be
1128
safely inhabited or occupied. However, such determination is not
1129
conclusive as to any determination of habitability pursuant to
1130
the declaration made by county or municipal officials in the
1131
locale in which the condominium is located.
1132
(j) Mitigate further damage, including taking action to
1133
contract for the removal of debris, making roofing or other
1134
repairs to prevent intrusion by the elements, and shoring walls;
1135
and prevent or mitigate the spread of fungus, including, but not
1136
limited to, mold or mildew, by removing and disposing of wet
1137
drywall, insulation, carpet, cabinetry, or other fixtures, on or
1138
within the condominium property, even if the unit owner is
1139
obligated by the declaration or law to insure or replace those
1140
fixtures and to remove personal property from a unit.
1141
(k) Contract, on behalf of any unit owner or owners, for
1142
items or services for which the owner or owners are otherwise
1143
individually responsible, but which are necessary to prevent
1144
further damage to the condominium property. In such event, the
1145
unit owner or owners on whose behalf the board has contracted are
1146
responsible for reimbursing the association for the actual costs
1147
of the items or services, and the association may use its lien
1148
authority provided by s. 718.116 to enforce collection of the
1149
charges. Without limitation, such items or services may include
1150
the drying of units, the boarding of broken windows or doors, and
1151
the replacement of damaged air conditioners or air handlers to
1152
provide climate control in the units or other portions of the
1153
property.
1154
(l) Levy special assessments without a vote of the owners,
1155
regardless of any provision to the contrary in the declaration,
1156
articles, or bylaws of an association and regardless of the fact
1157
that such authority does not specifically appear in such
1158
documents.
1159
(m) Use reserve funds and borrow money and pledge
1160
association assets as collateral to fund emergency repairs and
1161
carry out the duties of the association when operating funds are
1162
insufficient, without unit owner approval. This paragraph does
1163
not limit the general authority of the association to borrow
1164
money, subject to such restrictions as are contained in the
1165
declaration, articles, or bylaws.
1166
(2) The special powers authorized under subsection (1)
1167
shall be limited to that time reasonably necessary to protect the
1168
health, safety, and welfare of the association, the unit owners,
1169
their family members, tenants, guests, agents, or invitees and
1170
shall be reasonably necessary to mitigate further damage and make
1171
emergency repairs.
1172
Section 9. Paragraphs (d) and (e) of subsection (1) of
1173
section 718.3025, Florida Statutes, are amended, and subsection
1174
(5) is added to that section, to read:
1175
718.3025 Agreements for operation, maintenance, or
1176
management of condominiums; specific requirements.--
1177
(1) No written contract between a party contracting to
1178
provide maintenance or management services and an association
1179
which contract provides for operation, maintenance, or management
1180
of a condominium association or property serving the unit owners
1181
of a condominium shall be valid or enforceable unless the
1182
contract:
1183
(d) Specifies a minimum number of personnel to be employed
1184
by the party contracting to provide maintenance or management
1185
services for the purpose of providing service to the association.
1186
(e) Discloses any financial or ownership interest which the
1187
developer, if the developer is in control of the association,
1188
holds with regard to the party contracting to provide maintenance
1189
or management services.
1190
(5) No clause in a contract subject to this section
1191
executed on or after January 1, 2009, shall be enforceable to the
1192
extent that it provides for the automatic renewal or the
1193
automatic extension of the contract.
1194
Section 10. Section 718.3026, Florida Statutes, is amended
1195
to read:
1196
718.3026 Contracts for products and services; in writing;
1197
bids; exceptions.--Associations with less than 100 units may opt
1198
out of the provisions of this section if two-thirds of the unit
1199
owners vote to do so, which opt-out may be accomplished by a
1200
proxy specifically setting forth the exception from this section.
1201
Such an opt out expires 3 years following the date of the opt-out
1202
vote.
1203
(1) All contracts as further described herein or any
1204
contract that is not to be fully performed within 1 year after
1205
the making thereof, for the purchase, lease, or renting of
1206
materials or equipment to be used by the association in
1207
accomplishing its purposes under this chapter, and all contracts
1208
for the provision of services, shall be in writing. If a contract
1209
for the purchase, lease, or renting of materials or equipment, or
1210
for the provision of services, requires payment by the
1211
association on behalf of any condominium operated by the
1212
association in the aggregate that exceeds 5 percent of the total
1213
annual budget of the association, including reserves, the
1214
association shall obtain competitive bids for the materials,
1215
equipment, or services. Nothing contained herein shall be
1216
construed to require the association to accept the lowest bid.
1217
(2)(a)1. Notwithstanding the foregoing, contracts with
1218
employees of the association, and contracts for attorney,
1219
accountant, architect, community association manager, timeshare
1220
management firm, engineering, and landscape architect services
1221
are not subject to the provisions of this section.
1222
2. A contract executed before January 1, 1992, and any
1223
renewal thereof, is not subject to the competitive bid
1224
requirements of this section. If a contract was awarded under the
1225
competitive bid procedures of this section, any renewal of that
1226
contract is not subject to such competitive bid requirements if
1227
the contract contains a provision that allows the board to cancel
1228
the contract on 30 days' notice. Materials, equipment, or
1229
services provided to a condominium under a local government
1230
franchise agreement by a franchise holder are not subject to the
1231
competitive bid requirements of this section. A contract with a
1232
manager, if made by a competitive bid, may be made for up to 3
1233
years. A condominium whose declaration or bylaws provides for
1234
competitive bidding for services may operate under the provisions
1235
of that declaration or bylaws in lieu of this section if those
1236
provisions are not less stringent than the requirements of this
1237
section.
1238
(b) Nothing contained herein is intended to limit the
1239
ability of an association to obtain needed products and services
1240
in an emergency.
1241
(c) This section shall not apply if the business entity
1242
with which the association desires to enter into a contract is
1243
the only source of supply within the county serving the
1244
association.
1245
(d) Nothing contained herein shall excuse a party
1246
contracting to provide maintenance or management services from
1247
compliance with s. 718.3025.
1248
Section 11. Subsection (3) of section 718.303, Florida
1249
Statutes, is amended to read:
1250
718.303 Obligations of owners; waiver; levy of fine against
1251
unit by association.--
1252
(3) If the declaration or bylaws so provide, the
1253
association may levy reasonable fines against a unit for the
1254
failure of the owner of the unit, or its occupant, licensee, or
1255
invitee, to comply with any provision of the declaration, the
1256
association bylaws, or reasonable rules of the association. No
1257
fine will become a lien against a unit. No fine may exceed $100
1258
per violation. However, a fine may be levied on the basis of each
1259
day of a continuing violation, with a single notice and
1260
opportunity for hearing, provided that no such fine shall in the
1261
aggregate exceed $1,000. No fine may be levied except after
1262
giving reasonable notice and opportunity for a hearing to the
1263
unit owner and, if applicable, its licensee or invitee. The
1264
hearing must be held before a committee of other unit owners who
1265
are neither board members nor persons residing in a board
1266
member's household. If the committee does not agree with the
1267
fine, the fine may not be levied. The provisions of this
1268
subsection do not apply to unoccupied units.
1269
Section 12. Subsection (4) of section 718.5012, Florida
1270
Statutes, is amended to read:
1271
718.5012 Ombudsman; powers and duties.--The ombudsman shall
1272
have the powers that are necessary to carry out the duties of his
1273
or her office, including the following specific powers:
1274
(4) To act as liaison between the division, unit owners,
1275
boards of directors, board members, community association
1276
managers, and other affected parties. The ombudsman shall develop
1277
policies and procedures to assist unit owners, boards of
1278
directors, board members, community association managers, and
1279
other affected parties to understand their rights and
1280
responsibilities as set forth in this chapter and the condominium
1281
documents governing their respective association. The ombudsman
1282
shall coordinate and assist in the preparation and adoption of
1283
educational and reference material, and shall endeavor to
1284
coordinate with private or volunteer providers of these services,
1285
so that the availability of these resources is made known to the
1286
largest possible audience.
1287
Section 13. Paragraph (a) of subsection (2) of section
1288
718.503, Florida Statutes, is amended to read:
1289
718.503 Developer disclosure prior to sale; nondeveloper
1290
unit owner disclosure prior to sale; voidability.--
1291
(2) NONDEVELOPER DISCLOSURE.--
1292
(a) Each unit owner who is not a developer as defined by
1293
this chapter shall comply with the provisions of this subsection
1294
prior to the sale of his or her unit. Each prospective purchaser
1295
who has entered into a contract for the purchase of a condominium
1296
unit is entitled, at the seller's expense, to a current copy of
1297
the declaration of condominium, articles of incorporation of the
1298
association, bylaws and rules of the association, financial
1299
information required by s. 718.111, and the document entitled
1300
"Frequently Asked Questions and Answers" required by s. 718.504.
1301
On and after January 1, 2009, the prospective purchaser shall
1302
also be entitled to receive from the seller a copy of a
1303
governance form. Such form shall be provided by the division
1304
summarizing governance of condominium associations. In addition
1305
to such other information as the division considers helpful to a
1306
prospective purchaser in understanding association governance,
1307
the governance form shall address the following subjects:
1308
1. The role of the board in conducting the day-to-day
1309
affairs of the association on behalf of, and in the best
1310
interests of, the owners.
1311
2. The board's responsibility to provide advance notice of
1312
board and membership meetings.
1313
3. The rights of owners to attend and speak at board and
1314
membership meetings.
1315
4. The responsibility of the board and of owners with
1316
respect to maintenance of the condominium property.
1317
5. The responsibility of the board and owners to abide by
1318
the condominium documents, this chapter, rules promulgated by the
1319
division, and reasonable rules promulgated by the board.
1320
6. Owners' rights to inspect and copy association records
1321
and the limitations on such rights.
1322
7. Remedies available to owners with respect to actions by
1323
the board which may be abusive or beyond the board's power and
1324
authority.
1325
8. The right of the board to hire a property management
1326
firm, subject to its own primary responsibility for such
1327
management.
1328
9. The responsibility of owners with regard to payment of
1329
regular or special assessments necessary for the operation of the
1330
property and the potential consequences of failure to pay such
1331
assessments.
1332
10. The voting rights of owners.
1333
11. Rights and obligations of the board in enforcement of
1334
rules in the condominium documents and rules adopted by the
1335
board.
1336
1337
The governance form shall also include the following statement in
1338
conspicuous type: "This publication is intended as an informal
1339
educational overview of condominium governance. In the event of a
1340
conflict the provisions of chapter 718, Florida Statutes; rules
1341
promulgated by the Division of Florida Land Sales, Condominiums,
1342
and Mobile Homes of the Department of Business and Professional
1343
Regulation; the provisions of the condominium documents; and
1344
reasonable rules promulgated by the condominium association's
1345
board of administration prevail over the contents of this
1346
publication."
1347
Section 14. Paragraphs (b) and (c) of subsection (2),
1348
paragraphs (a) and (c) of subsection (5), paragraphs (b), (c),
1349
(d), (f), and (g) of subsection (6), and paragraphs (a), (b), and
1350
(c) of subsection (7) of section 720.303, Florida Statutes, are
1351
amended, and subsection (12) is added to that section, to read:
1352
720.303 Association powers and duties; meetings of board;
1353
official records; budgets; financial reporting; association
1354
funds; recalls.--
1355
(2) BOARD MEETINGS.--
1356
(b) Members have the right to attend all meetings of the
1357
board and to speak on any matter placed on the agenda by petition
1358
of the voting interests for at least 3 minutes on any matter
1359
placed on the agenda. Members may also address the meeting on
1360
nonagenda issues following the completion of the regular agenda
1361
during a new business heading. The association may adopt written
1362
reasonable rules expanding the right of members to speak and
1363
governing the frequency, duration, and other manner of member
1364
statements, which rules must be consistent with this paragraph
1365
and may include a sign-up sheet for members wishing to speak.
1366
Notwithstanding any other law, the requirement that board
1367
meetings and committee meetings be open to the members is
1368
inapplicable to meetings between the board or a committee to
1369
discuss proposed or pending litigation with and the association's
1370
attorney, with respect to meetings of the board held for the
1371
purpose of discussing personnel matters.
1372
(c) The bylaws shall provide for giving notice to parcel
1373
owners and members of all board meetings and, if they do not do
1374
so, shall be deemed to provide the following:
1375
1. Notices of all regular board meetings must be posted in
1376
a conspicuous place in the community at least 48 hours in advance
1377
of a meeting, except in an emergency. Notice of special board
1378
meetings may be made with less than 48 hours' notice in cases of
1379
sudden, unforeseen happenings that require action to protect
1380
lives or property of the association's members. In the
1381
alternative, if notice is not posted in a conspicuous place in
1382
the community, notice of each board meeting must be mailed or
1383
delivered to each member at least 7 days before the meeting,
1384
except in an emergency. Notwithstanding this general notice
1385
requirement, for communities with more than 100 members, the
1386
bylaws may provide for a reasonable alternative to posting or
1387
mailing of notice for each board meeting, including publication
1388
of notice, provision of a schedule of board meetings, or the
1389
conspicuous posting and repeated broadcasting of the notice on a
1390
closed-circuit cable television system serving the homeowners'
1391
association. However, if broadcast notice is used in lieu of a
1392
notice posted physically in the community, the notice must be
1393
broadcast at least four times every broadcast hour of each day
1394
that a posted notice is otherwise required. When broadcast notice
1395
is provided, the notice and agenda must be broadcast in a manner
1396
and for a sufficient continuous length of time so as to allow an
1397
average reader to observe the notice and read and comprehend the
1398
entire content of the notice and the agenda. The bylaws or
1399
amended bylaws may provide for giving notice by electronic
1400
transmission in a manner authorized by law for meetings of the
1401
board of directors, committee meetings requiring notice under
1402
this section, and annual and special meetings of the members;
1403
however, a member must consent in writing to receiving notice by
1404
electronic transmission.
1405
2. An assessment may not be levied at a board meeting
1406
unless the notice of the meeting includes a statement that
1407
assessments will be considered and the nature of the assessments.
1408
Written notice of any meeting at which special assessments will
1409
be considered or at which amendments to rules regarding parcel
1410
use will be considered must be mailed, delivered, or
1411
electronically transmitted to the members and parcel owners and
1412
posted conspicuously on the property or broadcast on closed-
1413
circuit cable television not less than 14 days before the
1414
meeting, except in cases of sudden, unforeseen happenings that
1415
require action to protect lives or property of the association's
1416
members.
1417
3. Directors may not vote by proxy or by secret ballot at
1418
board meetings, except that secret ballots may be used in the
1419
election of officers. This subsection also applies to the
1420
meetings of any committee or other similar body, when a final
1421
decision will be made regarding the expenditure of association
1422
funds, and to any body vested with the power to approve or
1423
disapprove architectural decisions with respect to a specific
1424
parcel of residential property owned by a member of the
1425
community.
1426
(5) INSPECTION AND COPYING OF RECORDS.--The official
1427
records shall be maintained within the state and must be open to
1428
inspection and available for photocopying by members or their
1429
authorized agents at reasonable times and places within 10
1430
business days after receipt of a written request for access. This
1431
subsection may be complied with by having a copy of the official
1432
records available for inspection or copying in the community. If
1433
the association has a photocopy machine available where the
1434
records are maintained, it must provide parcel owners with copies
1435
on request during the inspection if the entire request is limited
1436
to no more than 25 pages.
1437
(a) The failure of an association to provide access to the
1438
records within 10 business days after receipt of a written
1439
request submitted by certified mail, return receipt requested,
1440
creates a rebuttable presumption that the association willfully
1441
failed to comply with this subsection.
1442
(c) The association may adopt reasonable written rules
1443
governing the frequency, time, location, notice, records to be
1444
inspected, and manner of inspections, but may not impose a
1445
requirement that a parcel owner demonstrate any proper purpose
1446
for the inspection, state any reason for the inspection, or limit
1447
a parcel owner's right to inspect records to less than one 8-hour
1448
business day per month. The association may impose fees to cover
1449
the costs of providing copies of the official records, including,
1450
without limitation, the costs of copying. The association may
1451
charge up to 50 cents per page for copies made on the
1452
association's photocopier. If the association does not have a
1453
photocopy machine available where the records are kept, or if the
1454
records requested to be copied exceed 25 pages in length, the
1455
association may have copies made by an outside vendor or
1456
association management company personnel and may charge the
1457
actual cost of copying, including any reasonable costs involving
1458
personnel fees and charges at an hourly rate for employee time to
1459
cover administrative costs to the association. The association
1460
shall maintain an adequate number of copies of the recorded
1461
governing documents, to ensure their availability to members and
1462
prospective members. Notwithstanding the provisions of this
1463
paragraph, the following records shall not be accessible to
1464
members or parcel owners:
1465
1. Any record protected by the lawyer-client privilege as
1466
described in s. 90.502 and any record protected by the work-
1467
product privilege, including, but not limited to, any record
1468
prepared by an association attorney or prepared at the attorney's
1469
express direction which reflects a mental impression, conclusion,
1470
litigation strategy, or legal theory of the attorney or the
1471
association and was prepared exclusively for civil or criminal
1472
litigation or for adversarial administrative proceedings or which
1473
was prepared in anticipation of imminent civil or criminal
1474
litigation or imminent adversarial administrative proceedings
1475
until the conclusion of the litigation or adversarial
1476
administrative proceedings.
1477
2. Information obtained by an association in connection
1478
with the approval of the lease, sale, or other transfer of a
1479
parcel.
1480
3. Disciplinary, health, insurance, and personnel records
1481
of the association's employees.
1482
4. Medical records of parcel owners or community residents.
1483
(6) BUDGETS.--
1484
(b) In addition to annual operating expenses, the budget
1485
may include reserve accounts for capital expenditures and
1486
deferred maintenance for which the association is responsible. To
1487
the extent that such reserve accounts are not created or
1488
established pursuant to paragraph (d), funding of such reserves
1489
shall be limited to the extent that the governing documents do
1490
not limit increases in assessments, including reserves. If the
1491
budget of the association includes reserve accounts created or
1492
established pursuant to paragraph (d), such reserves shall be
1493
determined, maintained, and waived in the manner provided in this
1494
subsection. Once an association provides for reserve accounts
1495
created or established pursuant to paragraph (d) in the budget,
1496
the association shall thereafter determine, maintain, and waive
1497
reserves in compliance with this subsection. Nothing in this
1498
section precludes termination of a reserve account established
1499
pursuant to this paragraph upon approval of a majority of the
1500
voting interests of the association. Upon such approval, the
1501
terminating reserve account shall be removed from the budget.
1502
(c)1. If the budget of the association does not provide for
1503
reserve accounts created or established pursuant to paragraph (d)
1504
governed by this subsection and the association is responsible
1505
for the repair and maintenance of capital improvements that may
1506
result in a special assessment if reserves are not provided, each
1507
financial report for the preceding fiscal year required by
1508
subsection (7) shall contain the following statement in
1509
conspicuous type: THE BUDGET OF THE ASSOCIATION DOES NOT PROVIDE
1510
FOR RESERVE ACCOUNTS FOR CAPITAL EXPENDITURES AND DEFERRED
1511
MAINTENANCE THAT MAY RESULT IN SPECIAL ASSESSMENTS. OWNERS MAY
1512
ELECT TO PROVIDE FOR RESERVE ACCOUNTS PURSUANT TO THE PROVISIONS
1513
OF SECTION 720.303(6), FLORIDA STATUTES, UPON THE APPROVAL OF NOT
1514
LESS THAN A MAJORITY OF THE TOTAL VOTING INTERESTS OF THE
1515
ASSOCIATION ATTAINED BY VOTE OF THE MEMBERS AT A MEETING OR BY
1516
WRITTEN CONSENT EXECUTED BY A MAJORITY OF THE VOTING INTERESTS.
1517
2. If the budget of the association does provide for
1518
funding of accounts for deferred expenditures, including, but not
1519
limited to, funds for capital expenditures and deferred
1520
maintenance, but such accounts are not created or established
1521
pursuant to paragraph (d), each financial report for the
1522
preceding fiscal year required by subsection (7) shall also
1523
contain the following statement in conspicuous type: THE BUDGET
1524
OF THE ASSOCIATION DOES PROVIDE FOR LIMITED VOLUNTARY DEFERRED
1525
EXPENDITURE ACCOUNTS, INCLUDING CAPITAL EXPENDITURES AND DEFERRED
1526
MAINTENANCE, SUBJECT TO LIMITS ON FUNDING CONTAINED IN OUR
1527
GOVERNING DOCUMENTS. BECAUSE THE OWNERS HAVE NOT ELECTED TO
1528
PROVIDE FOR RESERVE ACCOUNTS PURSUANT TO THE PROVISIONS OF
1529
SECTION 720.303(6), FLORIDA STATUTES, THESE FUNDS ARE NOT SUBJECT
1530
TO THE RESTRICTIONS ON USE OF SUCH FUNDS SET FORTH IN THAT
1531
STATUTE, NOR ARE RESERVES CALCULATED IN ACCORDANCE WITH THAT
1532
STATUTE.
1533
(d) An association shall be deemed to have provided for
1534
reserve accounts when reserve accounts have been initially
1535
established by the developer or when the membership of the
1536
association affirmatively elects to provide for reserves. If
1537
reserve accounts are not initially provided for by the developer,
1538
the membership of the association may elect to do so upon the
1539
affirmative approval of not less than a majority of the total
1540
voting interests of the association. Such approval may be
1541
attained by vote of the members at a duly called meeting of the
1542
membership or upon a written consent executed by not less than a
1543
majority of the total voting interests in the community. The
1544
approval action of the membership shall state that reserve
1545
accounts shall be provided for in the budget and shall designate
1546
the components for which the reserve accounts are to be
1547
established. Upon approval by the membership, the board of
1548
directors shall provide for the required reserve accounts for
1549
inclusion in the budget in the next fiscal year following the
1550
approval and in each year thereafter. Once established as
1551
provided in this subsection, the reserve accounts shall be funded
1552
or maintained or shall have their funding waived in the manner
1553
provided in paragraph (f).
1554
(f) After one or more Once a reserve account or reserve
1555
accounts are established, the membership of the association, upon
1556
a majority vote at a meeting at which a quorum is present, may
1557
provide for no reserves or less reserves than required by this
1558
section. If a meeting of the unit owners has been called to
1559
determine whether to waive or reduce the funding of reserves and
1560
no such result is achieved or a quorum is not present, the
1561
reserves as included in the budget shall go into effect. After
1562
the turnover, the developer may vote its voting interest to waive
1563
or reduce the funding of reserves. Any vote taken pursuant to
1564
this subsection to waive or reduce reserves shall be applicable
1565
only to one budget year.
1566
(g) Funding formulas for reserves authorized by this
1567
section shall be based on either a separate analysis of each of
1568
the required assets or a pooled analysis of two or more of the
1569
required assets.
1570
1. If the association maintains separate reserve accounts
1571
for each of the required assets, the amount of the contribution
1572
to each reserve account shall be the sum of the following two
1573
calculations:
1574
a. The total amount necessary, if any, to bring a negative
1575
component balance to zero.
1576
b. The total estimated deferred maintenance expense or
1577
estimated replacement cost of the reserve component less the
1578
estimated balance of the reserve component as of the beginning of
1579
the period for which the budget will be in effect. The remainder,
1580
if greater than zero, shall be divided by the estimated remaining
1581
useful life of the component.
1582
1583
The formula may be adjusted each year for changes in estimates
1584
and deferred maintenance performed during the year and may
1585
include factors such as inflation and earnings on invested funds.
1586
2. If the association maintains a pooled account of two or
1587
more of the required reserve assets, the amount of the
1588
contribution to the pooled reserve account as disclosed on the
1589
proposed budget shall not be less than that required to ensure
1590
that the balance on hand at the beginning of the period for which
1591
the budget will go into effect plus the projected annual cash
1592
inflows over the remaining estimated useful life of all of the
1593
assets that make up the reserve pool are equal to or greater than
1594
the projected annual cash outflows over the remaining estimated
1595
useful lives of all of the assets that make up the reserve pool,
1596
based on the current reserve analysis. The projected annual cash
1597
inflows may include estimated earnings from investment of
1598
principal and accounts receivable minus the allowance for
1599
doubtful accounts. The reserve funding formula shall not include
1600
any type of balloon payments.
1601
(7) FINANCIAL REPORTING.--Within 90 days after the end of
1602
the fiscal year, or annually on the date provided in the bylaws,
1603
the association shall prepare and complete, or contract with a
1604
third party for the preparation and completion of, a financial
1605
report for the preceding fiscal year. Within 21 days after the
1606
final financial report is completed by the association or
1607
received from the third party, but not later than 120 days after
1608
the end of the fiscal year or other date as provided in the
1609
bylaws, the association shall, within the time limits set forth
1610
in subsection (5), provide each member with a copy of the annual
1611
financial report or a written notice that a copy of the financial
1612
report is available upon request at no charge to the member.
1613
Financial reports shall be prepared as follows:
1614
(a) An association that meets the criteria of this
1615
paragraph shall prepare or cause to be prepared a complete set of
1616
financial statements in accordance with generally accepted
1617
accounting principles as adopted by the Board of Accountancy. The
1618
financial statements shall be based upon the association's total
1619
annual revenues, as follows:
1620
1. An association with total annual revenues of $150,000
1621
$100,000 or more, but less than $300,000 $200,000, shall prepare
1622
compiled financial statements.
1623
2. An association with total annual revenues of at least
1624
$300,000 $200,000, but less than $600,000 $400,000, shall prepare
1625
reviewed financial statements.
1626
3. An association with total annual revenues of $600,000
1627
$400,000 or more shall prepare audited financial statements.
1628
(b)1. An association with total annual revenues of less
1629
than $150,000 $100,000 shall prepare a report of cash receipts
1630
and expenditures.
1631
2. An association in a community of fewer than 50 parcels,
1632
regardless of the association's annual revenues, may prepare a
1633
report of cash receipts and expenditures in lieu of financial
1634
statements required by paragraph (a) unless the governing
1635
documents provide otherwise.
1636
3. A report of cash receipts and disbursement must disclose
1637
the amount of receipts by accounts and receipt classifications
1638
and the amount of expenses by accounts and expense
1639
classifications, including, but not limited to, the following, as
1640
applicable: costs for security, professional, and management fees
1641
and expenses; taxes; costs for recreation facilities; expenses
1642
for refuse collection and utility services; expenses for lawn
1643
care; costs for building maintenance and repair; insurance costs;
1644
administration and salary expenses; and reserves if maintained by
1645
the association.
1646
(c) If 20 percent of the parcel owners petition the board
1647
for a level of financial reporting higher than that required by
1648
this section, the association shall duly notice and hold a
1649
meeting of members within 30 days of receipt of the petition for
1650
the purpose of voting on raising the level of reporting for that
1651
fiscal year. Upon approval of a majority of the total voting
1652
interests of the parcel owners, the association shall prepare or
1653
cause to be prepared, shall amend the budget or adopt a special
1654
assessment to pay for the financial report regardless of any
1655
provision to the contrary in the governing documents, and shall
1656
provide within 120 90 days of the meeting or the end of the
1657
fiscal year, whichever occurs later:
1658
1. Compiled, reviewed, or audited financial statements, if
1659
the association is otherwise required to prepare a report of cash
1660
receipts and expenditures;
1661
2. Reviewed or audited financial statements, if the
1662
association is otherwise required to prepare compiled financial
1663
statements; or
1664
3. Audited financial statements if the association is
1665
otherwise required to prepare reviewed financial statements.
1666
(12) COMPENSATION PROHIBITED.--A director, officer, or
1667
committee member of the association may not receive directly or
1668
indirectly any salary or compensation from the association for
1669
performance of duties as a director, officer, or committee member
1670
and such person may not in any other way benefit financially from
1671
service to the association. This subsection shall not be
1672
construed to preclude:
1673
(a) Participation by such person in a financial benefit
1674
accruing to all or a significant number of members as a result of
1675
actions lawfully taken by the board or a committee of which he or
1676
she is a member, including, but not limited to, routine
1677
maintenance, repair, or replacement of community assets;
1678
(b) Reimbursement for out-of-pocket expenses incurred by
1679
such person on behalf of the association, subject to approval of
1680
such reimbursement in accordance with procedures established by
1681
the association's governing documents or, in the absence of such
1682
procedures, in accordance with an approval process established by
1683
the board; or
1684
(c) Any recovery of insurance proceeds derived from a
1685
policy of insurance maintained by the association for the benefit
1686
of its members.
1687
Section 15. Subsections (1), (2), and (3) of section
1688
720.305, Florida Statutes, are amended to read:
1689
720.305 Obligations of members; remedies at law or in
1690
equity; levy of fines and suspension of use rights; failure to
1691
fill sufficient number of vacancies on board of directors to
1692
constitute a quorum; appointment of receiver upon petition of any
1693
member.--
1694
(1) Each member and the member's tenants, guests, and
1695
invitees, and each association, are governed by, and must comply
1696
with, this chapter, the governing documents of the community, and
1697
the rules of the association. Actions at law or in equity, or
1698
both, to redress alleged failure or refusal to comply with these
1699
provisions may be brought by the association or by any member
1700
against:
1701
(a) The association;
1702
(b) A member;
1703
(c) Any director or officer of an association who willfully
1704
and knowingly fails to comply with these provisions; and
1705
(d) Any tenants, guests, or invitees occupying a parcel or
1706
using the common areas.
1707
1708
The prevailing party in any such litigation is entitled to
1709
recover reasonable attorney's fees and costs. A member prevailing
1710
in an action between the association and the member under this
1711
section, in addition to recovering his or her reasonable
1712
attorney's fees, may recover additional amounts as determined by
1713
the court to be necessary to reimburse the member for his or her
1714
share of assessments levied by the association to fund its
1715
expenses of the litigation. The prevailing party in any such
1716
litigation is entitled to recover reasonable attorney's fees and
1717
costs, including reasonable postjudgment attorney's fees and
1718
costs, provided the court retains jurisdiction to enforce the
1719
judgment. This relief does not exclude other remedies provided by
1720
law. This section does not deprive any person of any other
1721
available right or remedy.
1722
(2) If the governing documents so provide, an association
1723
may suspend, for a reasonable period of time, the rights of a
1724
member or a member's tenants, guests, or invitees, or both, to
1725
use common areas and facilities and may levy reasonable fines,
1726
not to exceed $100 per violation, against any member or any
1727
tenant, guest, or invitee. A fine may be levied on the basis of
1728
each day of a continuing violation, with a single notice and
1729
opportunity for hearing, except that no such fine shall exceed
1730
$1,000 in the aggregate unless otherwise provided in the
1731
governing documents. A fine of less than $1,000 shall not become
1732
a lien against a parcel. In any action to recover a fine, the
1733
prevailing party is entitled to collect its reasonable attorney's
1734
fees and costs from the nonprevailing party as determined by the
1735
court.
1736
(a) A fine or suspension may not be imposed without notice
1737
of at least 14 days to the person sought to be fined or suspended
1738
and an opportunity for a hearing before a committee of at least
1739
three members appointed by the board who are not officers,
1740
directors, or employees of the association, or the spouse,
1741
parent, child, brother, or sister of an officer, director, or
1742
employee. If the committee, by majority vote, does not approve a
1743
proposed fine or suspension, it may not be imposed.
1744
(b) The requirements of this subsection do not apply to the
1745
imposition of suspensions or fines upon any member because of the
1746
failure of the member to pay assessments or other charges when
1747
due if such action is authorized by the governing documents.
1748
(c) Suspension of common-area-use rights shall not impair
1749
the right of an owner or tenant of a parcel to have vehicular and
1750
pedestrian ingress to and egress from the parcel, including, but
1751
not limited to, the right to park.
1752
(3) Unless If the governing documents so provide otherwise,
1753
an association may suspend the voting rights of a member for the
1754
nonpayment of regular annual assessments that are delinquent in
1755
excess of 90 days.
1756
Section 16. Subsections (3), (5), (8), and (9) of section
1757
720.306, Florida Statutes, are amended to read:
1758
720.306 Meetings of members; voting and election
1759
procedures; amendments.--
1760
(3) SPECIAL MEETINGS.--Special meetings must be held when
1761
called by the board of directors or, unless a different
1762
percentage is stated in the governing documents, by at least 10
1763
percent of the total voting interests of the association or when
1764
sudden, unforeseen happenings occur that require action to
1765
protect lives or property of the association's members. Business
1766
conducted at a special meeting is limited to the purposes
1767
described in the notice of the meeting.
1768
(5) NOTICE OF MEETINGS.--The bylaws shall provide for
1769
giving notice to members of all member meetings, and if they do
1770
not do so shall be deemed to provide the following: The
1771
association shall give all parcel owners and members actual
1772
notice of all membership meetings, which shall be mailed,
1773
delivered, or electronically transmitted to the members not less
1774
than 14 days prior to the meeting. Evidence of compliance with
1775
this 14-day notice shall be made by an affidavit executed by the
1776
person providing the notice and filed upon execution among the
1777
official records of the association. Notice of a special meeting
1778
shall be made at least 48 hours in advance or less than that in
1779
case of any sudden, unforeseen happening that requires action to
1780
protect lives or property of the association's members. In
1781
addition to mailing, delivering, or electronically transmitting
1782
the notice of any meeting, the association may, by reasonable
1783
rule, adopt a procedure for conspicuously posting and repeatedly
1784
broadcasting the notice and the agenda on a closed-circuit cable
1785
television system serving the association. When broadcast notice
1786
is provided, the notice and agenda must be broadcast in a manner
1787
and for a sufficient continuous length of time so as to allow an
1788
average reader to observe the notice and read and comprehend the
1789
entire content of the notice and the agenda.
1790
(8) PROXY VOTING.--The members have the right, unless
1791
otherwise provided in this subsection or in the governing
1792
documents, to vote in person or by proxy.
1793
(a) To be valid, a proxy must be dated, must state the
1794
date, time, and place of the meeting for which it was given, and
1795
must be signed by the authorized person who executed the proxy. A
1796
proxy is effective only for the specific meeting for which it was
1797
originally given, as the meeting may lawfully be adjourned and
1798
reconvened from time to time, and automatically expires 90 days
1799
after the date of the meeting for which it was originally given.
1800
A proxy is revocable at any time at the pleasure of the person
1801
who executes it. If the proxy form expressly so provides, any
1802
proxy holder may appoint, in writing, a substitute to act in his
1803
or her place.
1804
(b) If the governing documents require a secret ballot, the
1805
absentee ballot must be enclosed in a blank envelope that shall
1806
be placed inside another envelope bearing the required
1807
information and signature. After the owner's eligibility to vote
1808
has been verified and before the ballots are counted, the blank
1809
envelope shall be removed from the envelope bearing the
1810
information and signature and added to the ballots of the members
1811
voting in person or by proxy. Absentee ballots must be mailed or
1812
hand delivered to the place specified in the notice of the
1813
meeting at which the election will be held, not later than the
1814
date specified in such notice.
1815
(9) ELECTIONS; BOARD MEMBER CERTIFICATION.--
1816
(a) Elections of directors must be conducted in accordance
1817
with the procedures set forth in the governing documents of the
1818
association. All members of the association shall be eligible to
1819
serve on the board of directors, and a member may nominate
1820
himself or herself as a candidate for the board at a meeting
1821
where the election is to be held or, in the case of an election
1822
process that allows voting by absentee ballot, in advance of the
1823
balloting. Except as otherwise provided in the governing
1824
documents, boards of directors must be elected by a plurality of
1825
the votes cast by eligible voters. Any election dispute between a
1826
member and an association must be submitted to mandatory binding
1827
arbitration with the division. Such proceedings shall be
1828
conducted in the manner provided by s. 718.1255 and the
1829
procedural rules adopted by the division.
1830
(b) Within 30 days after being elected to the board of
1831
directors, a new director shall certify in writing to the
1832
secretary of the association that he or she has read the
1833
association's declarations of covenants and restrictions,
1834
articles of incorporation, bylaws, and current written policies
1835
and that he or she will work to uphold each to the best of his or
1836
her ability and will faithfully discharge his or her fiduciary
1837
responsibility to the association's members. Failure to timely
1838
file such statement shall automatically disqualify the director
1839
from service on the association's board of directors. The
1840
secretary shall cause the association to retain a director's
1841
certification for inspection by the membership of the association
1842
for a period of 5 years after a director's election. Failure to
1843
have such certification on file shall not affect the validity of
1844
any appropriate action.
1845
(c) Any director who has unexcused absences from three
1846
consecutive board meetings shall be deemed to have submitted his
1847
or her resignation from the board.
1848
Section 17. Subsection (5) is added to section 720.307,
1849
Florida Statutes, to read:
1850
720.307 Transition of association control in a
1851
community.--With respect to homeowners' associations:
1852
(5) Except where precluded by the association's governing
1853
documents, the board of directors of the association may levy
1854
assessments on an unimproved parcel in the same amounts as
1855
assessments on improved parcels if that parcel is not improved
1856
within 5 years after the date the parcel was sold by the
1857
developer.
1858
Section 18. Paragraph (d) is added to subsection (1) of
1859
section 720.3075, Florida Statutes, to read:
1860
720.3075 Prohibited clauses in association documents.--
1861
(1) It is declared that the public policy of this state
1862
prohibits the inclusion or enforcement of certain types of
1863
clauses in homeowners' association documents, including
1864
declaration of covenants, articles of incorporation, bylaws, or
1865
any other document of the association which binds members of the
1866
association, which either have the effect of or provide that:
1867
(d) The builder or developers are not liable for defects in
1868
the construction of common areas or parcels and improvements on
1869
common areas, or that the developer or builders do not warranty
1870
that the common areas and parcels, and any improvements
1871
constructed on common areas, are free from defects for any period
1872
less than 10 years after completion of such areas, parcels, or
1873
improvements.
1874
1875
Such clauses are declared null and void as against the public
1876
policy of this state.
1877
Section 19. Paragraph (a) of subsection (4) of section
1878
720.308, Florida Statutes, is amended to read:
1879
720.308 Assessments and charges.--
1880
(4) CASH FUNDING REQUIREMENTS DURING GUARANTEE.--The cash
1881
payments required from the guarantor during the guarantee period
1882
shall be determined as follows:
1883
(a) If at any time during the guarantee period the funds
1884
collected from member assessments at the guaranteed level and
1885
other revenues collected by the association are not sufficient to
1886
provide payment, on a timely basis, of all accounts payable of
1887
the association assessments, including the full funding of the
1888
reserves unless properly waived, the guarantor shall advance
1889
sufficient cash to the association at the time such payments are
1890
due.
1891
Section 20. Paragraph (b) of subsection (4) and paragraph
1892
(c) of subsection (6) of section 720.3085, Florida Statutes, are
1893
amended to read:
1894
720.3085 Payment for assessments; lien claims.--
1895
(4) A homeowners' association may not file a claim of lien
1896
against a parcel for unpaid assessments unless a written notice
1897
or demand for past due assessments as well as any other amounts
1898
owed to the association pursuant to its governing documents has
1899
been made by the association. The written notice or demand must:
1900
(b) Be sent by registered or certified mail, return receipt
1901
requested, and by first-class United States mail to the parcel
1902
owner at his or her last address as reflected in the records of
1903
the association, if the address is within the United States, and
1904
by first-class United States mail to the parcel owner subject to
1905
the demand at the address of the parcel if the owner's address as
1906
reflected in the records of the association is not the parcel
1907
address. If the address reflected in the records is outside the
1908
United States, then sending the notice to that address and to the
1909
parcel address by first-class United States mail is sufficient.
1910
(6) If after service of a summons on a complaint to
1911
foreclose a lien the parcel is not the subject of a mortgage
1912
foreclosure or a notice of tax certificate sale, or the parcel
1913
owner is not a debtor in bankruptcy proceedings, the parcel owner
1914
may serve and file with the court a qualifying offer at any time
1915
before the entry of a foreclosure judgment. For purposes of this
1916
subsection, the term "qualifying offer" means a written offer to
1917
pay all amounts secured by the lien of the association plus
1918
interest accruing during the pendency of the offer at the rate of
1919
interest provided in this section. The parcel owner may make only
1920
one qualifying offer during the pendency of a foreclosure action.
1921
(c) The qualifying offer of the parcel owner must be in
1922
writing;, be signed by the owner of the parcel and the spouse of
1923
the owner if the spouse holds a homestead interest in the
1924
parcel;, be acknowledged by a notary public;, state the total
1925
amount due the association, including attorney's fees and costs
1926
incurred by the association in the foreclosure action that are
1927
required to be paid by the parcel owner; state that the total
1928
amount due the association is secured by the lien of the
1929
association;, state that the association is entitled to foreclose
1930
the lien and obtain a foreclosure judgment for the total amount
1931
due if the parcel owner breaches the qualifying offer;, state
1932
that the parcel owner will not endanger the priority of the lien
1933
of the association or the amounts secured by the lien;, and state
1934
the actual date or dates the association will receive the total
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amount due from the parcel owner. If the parcel owner makes a
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qualifying offer under this subsection, the association may not
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add the cost of any legal fees incurred by the association within
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the period of the stay other than costs acquired in defense of a
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mortgage foreclosure action concerning the parcel, a bankruptcy
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proceeding in which the parcel owner is a debtor, or in response
1941
to filings by a party other than the association in the lien
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foreclosure action of the association.
1943
Section 21. Paragraph (a) of subsection (1) of section
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720.401, Florida Statutes, is amended to read:
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720.401 Prospective purchasers subject to association
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membership requirement; disclosure required; covenants;
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assessments; contract cancellation.--
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(1)(a) A prospective parcel owner in a community must be
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presented a disclosure summary before executing the contract for
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sale. The disclosure summary must be in a form substantially
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similar to the following form:
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1953
DISCLOSURE SUMMARY
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FOR
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(NAME OF COMMUNITY)
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1957
1. AS A PURCHASER OF PROPERTY IN THIS COMMUNITY, YOU WILL
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BE OBLIGATED TO BE A MEMBER OF A HOMEOWNERS' ASSOCIATION.
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2. THERE HAVE BEEN OR WILL BE RECORDED RESTRICTIVE
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COVENANTS GOVERNING THE USE AND OCCUPANCY OF PROPERTIES IN THIS
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COMMUNITY.
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3. YOU WILL BE OBLIGATED TO PAY ASSESSMENTS TO THE
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ASSOCIATION. ASSESSMENTS MAY BE SUBJECT TO PERIODIC CHANGE. IF
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APPLICABLE, THE CURRENT AMOUNT IS $_____ PER _____. YOU WILL ALSO
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BE OBLIGATED TO PAY ANY SPECIAL ASSESSMENTS IMPOSED BY THE
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ASSOCIATION. SUCH SPECIAL ASSESSMENTS MAY BE SUBJECT TO CHANGE.
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IF APPLICABLE, THE CURRENT AMOUNT IS $_____ PER _____.
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4. YOU MAY BE OBLIGATED TO PAY SPECIAL ASSESSMENTS TO THE
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RESPECTIVE MUNICIPALITY, COUNTY, OR SPECIAL DISTRICT. ALL
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ASSESSMENTS ARE SUBJECT TO PERIODIC CHANGE.
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5. YOUR FAILURE TO PAY SPECIAL ASSESSMENTS OR ASSESSMENTS
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LEVIED BY A MANDATORY HOMEOWNERS' ASSOCIATION COULD RESULT IN A
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LIEN ON YOUR PROPERTY.
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6. THERE MAY BE AN OBLIGATION TO PAY RENT OR LAND USE FEES
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FOR RECREATIONAL OR OTHER COMMONLY USED FACILITIES AS AN
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OBLIGATION OF MEMBERSHIP IN THE HOMEOWNERS' ASSOCIATION. IF
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APPLICABLE, THE CURRENT AMOUNT IS $_____ PER _____.
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7. IF THE ASSOCIATION IS STILL UNDER THE CONTROL OF THE
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DEVELOPER, THE DEVELOPER MAY HAVE THE RIGHT TO AMEND THE
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RESTRICTIVE COVENANTS WITHOUT THE APPROVAL OF THE ASSOCIATION
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MEMBERSHIP OR THE APPROVAL OF THE PARCEL OWNERS.
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8. THE STATEMENTS CONTAINED IN THIS DISCLOSURE FORM ARE
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ONLY SUMMARY IN NATURE, AND, AS A PROSPECTIVE PURCHASER, YOU
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SHOULD REFER TO THE COVENANTS AND THE ASSOCIATION GOVERNING
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DOCUMENTS BEFORE PURCHASING PROPERTY.
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9. THESE DOCUMENTS ARE EITHER MATTERS OF PUBLIC RECORD AND
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CAN BE OBTAINED FROM THE RECORD OFFICE IN THE COUNTY WHERE THE
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PROPERTY IS LOCATED, OR ARE NOT RECORDED AND CAN BE OBTAINED FROM
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THE DEVELOPER.
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10. THERE MAY BE AN OBLIGATION TO PAY ASSESSMENTS (TAXES
1991
AND/OR FEES) TO A RESIDENTIAL COMMUNITY DEVELOPMENT DISTRICT FOR
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THE PURPOSE OF RETIRING BOND OBLIGATIONS USED TO CONSTRUCT
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INFRASTRUCTURE AND/OR OTHER IMPROVEMENTS.
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11. YOU ARE JOINTLY AND SEVERALLY LIABLE WITH THE PREVIOUS
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OWNER OF YOUR PROPERTY FOR ALL UNPAID ASSESSMENTS THAT CAME DUE
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UP TO THE TIME OF TRANSFER OF TITLE.
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1998
DATE: PURCHASER:
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PURCHASER:
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The disclosure must be supplied by the developer, or by the
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parcel owner if the sale is by an owner that is not the
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developer. Any contract or agreement for sale shall refer to and
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incorporate the disclosure summary and shall include, in
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prominent language, a statement that the potential buyer should
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not execute the contract or agreement until they have received
2006
and read the disclosure summary required by this section.
2007
Section 22. This act shall take effect July 1, 2008.
CODING: Words stricken are deletions; words underlined are additions.