| 1 | A bill to be entitled |
| 2 | An act relating to community associations; repealing |
| 3 | s. 553.509(2), F.S., relating to public elevators and |
| 4 | emergency operation plans in certain condominiums and |
| 5 | multifamily dwellings; creating s. 627.714, F.S.; |
| 6 | requiring that condominium unit owners' policies |
| 7 | issued on or after a specified date include a |
| 8 | specified minimum amount of loss-assessment coverage; |
| 9 | providing requirements for such coverage; amending s. |
| 10 | 718.111, F.S.; providing guidelines for property |
| 11 | insurance coverage obtained by specified types of |
| 12 | associations; authorizing an association to obtain |
| 13 | certain other types of coverage; providing |
| 14 | requirements regarding notice of board meetings |
| 15 | conducted for the purpose of establishing the amounts |
| 16 | of certain deductibles; providing that insurance for |
| 17 | property excluded from the list of items required to |
| 18 | be covered under a property policy is the |
| 19 | responsibility of a unit owner; requiring that certain |
| 20 | policies issued on or after a specified date conform |
| 21 | to specified requirements of state law; requiring that |
| 22 | certain policies include loss-assessment coverage; |
| 23 | specifying a minimum amount for such coverage; |
| 24 | deleting provisions relating to the responsibility to |
| 25 | provide property insurance for certain improvements or |
| 26 | additions; requiring that an association require unit |
| 27 | owners to provide evidence of a currently effective |
| 28 | personal liability policy; limiting the number of |
| 29 | times an association may enforce such requirement; |
| 30 | specifying a minimum amount for such coverage; |
| 31 | requiring that such coverage contain certain |
| 32 | provisions; deleting a provision requiring that an |
| 33 | association be an additional named insured and loss |
| 34 | payee on all casualty policies issued to unit owners |
| 35 | in a condominium operated by an association; providing |
| 36 | conditions under which a unit owner is responsible for |
| 37 | costs of replacement or repair of portions of |
| 38 | condominium property not paid by insurance proceeds; |
| 39 | providing penalties for any person who knowingly or |
| 40 | intentionally defaces or destroys certain records of |
| 41 | an association with the intent to harm the association |
| 42 | or any of its members; providing that an association |
| 43 | is not responsible for the use or misuse of certain |
| 44 | information obtained pursuant to state law requiring |
| 45 | the maintenance of certain records of an association; |
| 46 | providing that, notwithstanding certain requirements, |
| 47 | certain records are not accessible to unit owners; |
| 48 | requiring that any rules adopted for the purpose of |
| 49 | setting forth uniform accounting principles and |
| 50 | standards or addressing financial reporting |
| 51 | requirements include certain provisions and standards; |
| 52 | amending s. 718.112, F.S.; providing that the board of |
| 53 | administration of an association has no obligation to |
| 54 | take action with regard to certain items on its |
| 55 | agenda; providing for the expiration of the terms of |
| 56 | members of the board of administration if no |
| 57 | provisions in that regard exist in the bylaws; |
| 58 | authorizing the reappointment of members under certain |
| 59 | conditions; prohibiting coowners or cooccupants from |
| 60 | simultaneously serving as members of the board of |
| 61 | certain associations; providing an exception; deleting |
| 62 | a provision requiring an association to mail a |
| 63 | certification containing certain provisions to unit |
| 64 | owners before an election of board members; requiring |
| 65 | that any unit owner desiring to be a candidate for |
| 66 | election as a member of the board give written notice; |
| 67 | requiring that such notice contain certain |
| 68 | attestations; requiring that such notice be signed and |
| 69 | acknowledged by the candidate on or before a specified |
| 70 | deadline; requiring that certain expenses be detailed |
| 71 | in an association's annual budget; providing that a |
| 72 | director or officer delinquent in the payment of |
| 73 | regular or special assessments by more than a |
| 74 | specified number of days is deemed to have abandoned |
| 75 | the office; requiring that a director charged by |
| 76 | information or indictment of certain offenses |
| 77 | involving an association's funds or property be |
| 78 | removed from office; amending s. 718.115, F.S.; |
| 79 | requiring that broadband or Internet service obtained |
| 80 | pursuant to a bulk contract as provided in the |
| 81 | declaration be deemed a common expense; conforming a |
| 82 | cross-reference; amending s. 718.116, F.S.; limiting |
| 83 | the liability for certain unpaid assessments of |
| 84 | certain entities acquiring title to a unit by |
| 85 | foreclosure or deed in lieu of foreclosure; providing |
| 86 | that the failure of such an entity to pay such unpaid |
| 87 | assessments within a specified period after acquiring |
| 88 | title entitles the association to recover all |
| 89 | outstanding special and regular assessments that were |
| 90 | due before the acquisition of title; expanding the |
| 91 | definition of the term "successor or assignee" to |
| 92 | include certain affiliates and subsidiaries; |
| 93 | prohibiting an association from filing a lien against |
| 94 | a condominium unit for a specified period after notice |
| 95 | of intent to file such lien is delivered to the owner; |
| 96 | providing means for completion of such delivery; |
| 97 | correcting a cross-reference; repealing s. 718.121(4), |
| 98 | F.S., relating to the filing of liens by an |
| 99 | association against a condominium unit; amending s. |
| 100 | 720.304, F.S.; providing that a flagpole and any |
| 101 | flagpole display are subject to certain codes and |
| 102 | regulations; amending s. 721.16, F.S., relating to |
| 103 | liens for overdue assessments; conforming a cross- |
| 104 | reference; providing an effective date. |
| 105 |
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| 106 | Be It Enacted by the Legislature of the State of Florida: |
| 107 |
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| 108 | Section 1. Subsection (2) of section 553.509, Florida |
| 109 | Statutes, is repealed. |
| 110 | Section 2. Section 627.714, Florida Statutes, is created |
| 111 | to read: |
| 112 | 627.714 Condominium unit owner's coverage; loss-assessment |
| 113 | coverage required.--For policies issued or renewed on or after |
| 114 | October 1, 2009, coverage under a condominium unit owner's |
| 115 | policy shall include loss-assessment coverage of at least |
| 116 | $2,000. Such loss-assessment coverage shall cover the unit |
| 117 | owner's share of the master policy deductible and the unit |
| 118 | owner's share of an assessment against all condominium unit |
| 119 | owners by the association, up to the limit of liability in |
| 120 | effect at the time of the loss that results in the assessment. |
| 121 | At a minimum, the loss-assessment coverage must cover |
| 122 | assessments for a loss to property for a peril insured by the |
| 123 | association. |
| 124 | Section 3. Paragraphs (a), (b), (c), (d), (e), (f), (g), |
| 125 | and (j) of subsection (11), paragraphs (a), (b), and (c) of |
| 126 | subsection (12), and subsection (13) of section 718.111, Florida |
| 127 | Statutes, are amended to read: |
| 128 | 718.111 The association.-- |
| 129 | (11) INSURANCE.--In order to protect the safety, health, |
| 130 | and welfare of the people of the State of Florida and to ensure |
| 131 | consistency in the provision of insurance coverage to |
| 132 | condominiums and their unit owners, this subsection applies to |
| 133 | every residential condominium in the state, regardless of the |
| 134 | date of its declaration of condominium. It is the intent of the |
| 135 | Legislature to encourage lower or stable insurance premiums for |
| 136 | associations described in this subsection. |
| 137 | (a) Adequate property hazard insurance, regardless of any |
| 138 | requirement in the declaration of condominium for coverage by |
| 139 | the association for full insurable value, replacement cost, or |
| 140 | similar coverage, shall be based upon the replacement cost of |
| 141 | the property to be insured as determined by an independent |
| 142 | insurance appraisal or update of a prior appraisal. The full |
| 143 | insurable value shall be determined at least once every 36 |
| 144 | months. The association may also obtain other coverage as |
| 145 | appropriate, including, but not limited to, liability insurance |
| 146 | for directors and officers, insurance for the benefit of |
| 147 | association employees, and flood insurance for common elements, |
| 148 | association property, and units. |
| 149 | 1. An association or group of associations may provide |
| 150 | adequate property hazard insurance through a self-insurance fund |
| 151 | that complies with the requirements of ss. 624.460-624.488. |
| 152 | 2. The association may also provide adequate property |
| 153 | hazard insurance coverage for a group of no fewer than three |
| 154 | communities created and operating under this chapter, chapter |
| 155 | 719, chapter 720, or chapter 721 by obtaining and maintaining |
| 156 | for such communities insurance coverage sufficient to cover an |
| 157 | amount equal to the probable maximum loss for the communities |
| 158 | for a 250-year windstorm event. Such probable maximum loss must |
| 159 | be determined through the use of a competent model that has been |
| 160 | accepted by the Florida Commission on Hurricane Loss Projection |
| 161 | Methodology. No policy or program providing such coverage shall |
| 162 | be issued or renewed after July 1, 2008, unless it has been |
| 163 | reviewed and approved by the Office of Insurance Regulation. The |
| 164 | review and approval shall include approval of the policy and |
| 165 | related forms pursuant to ss. 627.410 and 627.411, approval of |
| 166 | the rates pursuant to s. 627.062, a determination that the loss |
| 167 | model approved by the commission was accurately and |
| 168 | appropriately applied to the insured structures to determine the |
| 169 | 250-year probable maximum loss, and a determination that |
| 170 | complete and accurate disclosure of all material provisions is |
| 171 | provided to condominium unit owners prior to execution of the |
| 172 | agreement by a condominium association. |
| 173 | 3. When determining the adequate amount of property hazard |
| 174 | insurance coverage, the association may consider deductibles as |
| 175 | determined by this subsection. |
| 176 | (b) If an association is a developer-controlled |
| 177 | association, the association shall exercise its best efforts to |
| 178 | obtain and maintain insurance as described in paragraph (a). |
| 179 | Failure to obtain and maintain adequate property hazard |
| 180 | insurance during any period of developer control constitutes a |
| 181 | breach of fiduciary responsibility by the developer-appointed |
| 182 | members of the board of directors of the association, unless the |
| 183 | members can show that, despite such failure, they have made |
| 184 | their best efforts to maintain the required coverage. |
| 185 | (c) Policies may include deductibles as determined by the |
| 186 | board. |
| 187 | 1. The deductibles shall be consistent with industry |
| 188 | standards and prevailing practice for communities of similar |
| 189 | size and age, and having similar construction and facilities in |
| 190 | the locale where the condominium property is situated. |
| 191 | 2. The deductibles may be based upon prevailing industry |
| 192 | deductibles, available funds, including reserve accounts, or |
| 193 | predetermined assessment authority at the time the insurance is |
| 194 | obtained. |
| 195 | 3. The board shall establish the amount of deductibles |
| 196 | based upon the level of available funds and predetermined |
| 197 | assessment authority at a meeting of the board. Such meeting |
| 198 | shall be open to all unit owners in the manner set forth in s. |
| 199 | 718.112(2)(e). The notice of such meeting must state the |
| 200 | current, prevailing, or proposed deductible and the available |
| 201 | funds and the assessment authority relied upon by the board and |
| 202 | estimate any potential assessment amount against each unit, if |
| 203 | any. The meeting described in this paragraph may be held in |
| 204 | conjunction with a meeting to consider the proposed budget or an |
| 205 | amendment thereto. |
| 206 | (d) An association controlled by unit owners operating as |
| 207 | a residential condominium shall use its best efforts to obtain |
| 208 | and maintain adequate insurance to protect the association, the |
| 209 | association property, the common elements, and the condominium |
| 210 | property that is required to be insured by the association |
| 211 | pursuant to this subsection. Such insurance shall include |
| 212 | property insurance, which must insure, at a minimum, loss due to |
| 213 | the perils of fire, lightning, windstorm, and hail. |
| 214 | (e) The declaration of condominium, as originally |
| 215 | recorded, or as amended pursuant to procedures provided therein, |
| 216 | may provide that condominium property consisting of freestanding |
| 217 | buildings comprised of no more than one building in or on such |
| 218 | unit need not be insured by the association if the declaration |
| 219 | requires the unit owner to obtain adequate insurance for the |
| 220 | condominium property. An association may also obtain and |
| 221 | maintain liability insurance for directors and officers, |
| 222 | insurance for the benefit of association employees, and flood |
| 223 | insurance for common elements, association property, and units. |
| 224 | (f) Every property hazard insurance policy issued or |
| 225 | renewed on or after January 1, 2009, for the purpose of |
| 226 | protecting the condominium shall provide primary coverage for: |
| 227 | 1. All portions of the condominium property as originally |
| 228 | installed or replacement of like kind and quality, in accordance |
| 229 | with the original plans and specifications. |
| 230 | 2. All alterations or additions made to the condominium |
| 231 | property or association property pursuant to s. 718.113(2). |
| 232 | 3. The coverage shall exclude all personal property within |
| 233 | the unit or limited common elements, and floor, wall, and |
| 234 | ceiling coverings, electrical fixtures, appliances, water |
| 235 | heaters, water filters, built-in cabinets and countertops, and |
| 236 | window treatments, including curtains, drapes, blinds, hardware, |
| 237 | and similar window treatment components, or replacements of any |
| 238 | of the foregoing. Such property and any insurance thereupon is |
| 239 | the responsibility of the unit owner. |
| 240 | (g) A condominium unit owner's policy issued after October |
| 241 | 1, 2009, shall conform to the requirements of s. 627.714. Every |
| 242 | hazard insurance policy issued or renewed on or after January 1, |
| 243 | 2009, to an individual unit owner must contain a provision |
| 244 | stating that the coverage afforded by such policy is excess |
| 245 | coverage over the amount recoverable under any other policy |
| 246 | covering the same property. Such policies must include loss- |
| 247 | assessment special assessment coverage of no less than $2,000 |
| 248 | per occurrence without a deductible. An insurance policy issued |
| 249 | to an individual unit owner providing such coverage does not |
| 250 | provide rights of subrogation against the condominium |
| 251 | association operating the condominium in which such individual's |
| 252 | unit is located. |
| 253 | 1. All improvements or additions to the condominium |
| 254 | property that benefit fewer than all unit owners shall be |
| 255 | insured by the unit owner or owners having the use thereof, or |
| 256 | may be insured by the association at the cost and expense of the |
| 257 | unit owners having the use thereof. |
| 258 | 1.2. The association shall require each owner to provide |
| 259 | evidence of a currently effective policy of personal hazard and |
| 260 | liability insurance upon request, but not more than once per |
| 261 | year. Such insurance must provide limits of no less than |
| 262 | $300,000 per occurrence and shall insure the unit owner for |
| 263 | losses to others resulting from conditions and occurrences |
| 264 | within the unit or the limited common elements without regard to |
| 265 | fault. Upon the failure of an owner to provide a certificate of |
| 266 | insurance issued by an insurer approved to write such insurance |
| 267 | in this state within 30 days after the date on which a written |
| 268 | request is delivered, the association may purchase a policy of |
| 269 | insurance on behalf of an owner. The cost of such a policy, |
| 270 | together with reconstruction costs undertaken by the association |
| 271 | but which are the responsibility of the unit owner, may be |
| 272 | collected in the manner provided for the collection of |
| 273 | assessments in s. 718.116. |
| 274 | 2.3. All reconstruction work after a casualty loss shall |
| 275 | be undertaken by the association except as otherwise authorized |
| 276 | in this section. A unit owner may undertake reconstruction work |
| 277 | on portions of the unit with the prior written consent of the |
| 278 | board of administration. However, such work may be conditioned |
| 279 | upon the approval of the repair methods, the qualifications of |
| 280 | the proposed contractor, or the contract that is used for that |
| 281 | purpose. A unit owner shall obtain all required governmental |
| 282 | permits and approvals prior to commencing reconstruction. |
| 283 | 3.4. Unit owners are responsible for the cost of |
| 284 | reconstruction of any portions of the condominium property for |
| 285 | which the unit owner is required to carry casualty insurance, |
| 286 | and any such reconstruction work undertaken by the association |
| 287 | shall be chargeable to the unit owner and enforceable as an |
| 288 | assessment pursuant to s. 718.116. The association must be an |
| 289 | additional named insured and loss payee on all casualty |
| 290 | insurance policies issued to unit owners in the condominium |
| 291 | operated by the association. |
| 292 | 4.5. A multicondominium association may elect, by a |
| 293 | majority vote of the collective members of the condominiums |
| 294 | operated by the association, to operate such condominiums as a |
| 295 | single condominium for purposes of insurance matters, including, |
| 296 | but not limited to, the purchase of the property hazard |
| 297 | insurance required by this section and the apportionment of |
| 298 | deductibles and damages in excess of coverage. The election to |
| 299 | aggregate the treatment of insurance premiums, deductibles, and |
| 300 | excess damages constitutes an amendment to the declaration of |
| 301 | all condominiums operated by the association, and the costs of |
| 302 | insurance shall be stated in the association budget. The |
| 303 | amendments shall be recorded as required by s. 718.110. |
| 304 | (j) Any portion of the condominium property required to be |
| 305 | insured by the association against casualty loss pursuant to |
| 306 | paragraph (f) which is damaged by casualty shall be |
| 307 | reconstructed, repaired, or replaced as necessary by the |
| 308 | association as a common expense. All property hazard insurance |
| 309 | deductibles, uninsured losses, and other damages in excess of |
| 310 | property hazard insurance coverage under the property hazard |
| 311 | insurance policies maintained by the association are a common |
| 312 | expense of the condominium, except that: |
| 313 | 1. A unit owner is responsible for the costs of repair or |
| 314 | replacement of any portion of the condominium property not paid |
| 315 | by insurance proceeds, if such damage is caused by conditions |
| 316 | and occurrences within the unit or the limited common elements |
| 317 | without regard to fault, by intentional conduct, negligence, or |
| 318 | failure to comply with the terms of the declaration or the rules |
| 319 | of the association, or by a unit owner, the members of a unit |
| 320 | owner's his or her family, unit occupants, tenants, guests, or |
| 321 | invitees, without compromise of the subrogation rights of any |
| 322 | insurer as set forth in paragraph (g). |
| 323 | 2. The provisions of subparagraph 1. regarding the |
| 324 | financial responsibility of a unit owner for the costs of |
| 325 | repairing or replacing other portions of the condominium |
| 326 | property also apply to the costs of repair or replacement of |
| 327 | personal property of other unit owners or the association, as |
| 328 | well as other property, whether real or personal, which the unit |
| 329 | owners are required to insure under paragraph (g). |
| 330 | 3. To the extent the cost of repair or reconstruction for |
| 331 | which the unit owner is responsible under this paragraph is |
| 332 | reimbursed to the association by insurance proceeds, and, to the |
| 333 | extent the association has collected the cost of such repair or |
| 334 | reconstruction from the unit owner, the association shall |
| 335 | reimburse the unit owner without the waiver of any rights of |
| 336 | subrogation. |
| 337 | 4. The association is not obligated to pay for repair or |
| 338 | reconstruction or repairs of casualty losses as a common expense |
| 339 | if the casualty losses were known or should have been known to a |
| 340 | unit owner and were not reported to the association until after |
| 341 | the insurance claim of the association for that casualty was |
| 342 | settled or resolved with finality, or denied on the basis that |
| 343 | it was untimely filed. |
| 344 | (12) OFFICIAL RECORDS.-- |
| 345 | (a) From the inception of the association, the association |
| 346 | shall maintain each of the following items, when applicable, |
| 347 | which shall constitute the official records of the association: |
| 348 | 1. A copy of the plans, permits, warranties, and other |
| 349 | items provided by the developer pursuant to s. 718.301(4). |
| 350 | 2. A photocopy of the recorded declaration of condominium |
| 351 | of each condominium operated by the association and of each |
| 352 | amendment to each declaration. |
| 353 | 3. A photocopy of the recorded bylaws of the association |
| 354 | and of each amendment to the bylaws. |
| 355 | 4. A certified copy of the articles of incorporation of |
| 356 | the association, or other documents creating the association, |
| 357 | and of each amendment thereto. |
| 358 | 5. A copy of the current rules of the association. |
| 359 | 6. A book or books which contain the minutes of all |
| 360 | meetings of the association, of the board of administration, and |
| 361 | of unit owners, which minutes shall be retained for a period of |
| 362 | not less than 7 years. |
| 363 | 7. A current roster of all unit owners and their mailing |
| 364 | addresses, unit identifications, voting certifications, and, if |
| 365 | known, telephone numbers. The association shall also maintain |
| 366 | the electronic mailing addresses and the numbers designated by |
| 367 | unit owners for receiving notice sent by electronic transmission |
| 368 | of those unit owners consenting to receive notice by electronic |
| 369 | transmission. The electronic mailing addresses and numbers |
| 370 | provided by unit owners to receive notice by electronic |
| 371 | transmission shall be removed from association records when |
| 372 | consent to receive notice by electronic transmission is revoked. |
| 373 | However, the association is not liable for an erroneous |
| 374 | disclosure of the electronic mail address or the number for |
| 375 | receiving electronic transmission of notices. |
| 376 | 8. All current insurance policies of the association and |
| 377 | condominiums operated by the association. |
| 378 | 9. A current copy of any management agreement, lease, or |
| 379 | other contract to which the association is a party or under |
| 380 | which the association or the unit owners have an obligation or |
| 381 | responsibility. |
| 382 | 10. Bills of sale or transfer for all property owned by |
| 383 | the association. |
| 384 | 11. Accounting records for the association and separate |
| 385 | accounting records for each condominium which the association |
| 386 | operates. All accounting records shall be maintained for a |
| 387 | period of not less than 7 years. Any person who knowingly or |
| 388 | intentionally defaces or destroys accounting records required to |
| 389 | be created and maintained by this chapter, during the period for |
| 390 | which such records are required to be maintained pursuant to |
| 391 | this chapter, or who knowingly or intentionally fails to create |
| 392 | or maintain accounting records required to be maintained by this |
| 393 | chapter, with the intent of causing harm to the association or |
| 394 | one or more of its members, is personally subject to a civil |
| 395 | penalty pursuant to s. 718.501(1)(d). The accounting records |
| 396 | shall include, but are not limited to: |
| 397 | a. Accurate, itemized, and detailed records of all |
| 398 | receipts and expenditures. |
| 399 | b. A current account and a monthly, bimonthly, or |
| 400 | quarterly statement of the account for each unit designating the |
| 401 | name of the unit owner, the due date and amount of each |
| 402 | assessment, the amount paid upon the account, and the balance |
| 403 | due. |
| 404 | c. All audits, reviews, accounting statements, and |
| 405 | financial reports of the association or condominium. |
| 406 | d. All contracts for work to be performed. Bids for work |
| 407 | to be performed shall also be considered official records and |
| 408 | shall be maintained by the association. |
| 409 | 12. Ballots, sign-in sheets, voting proxies, and all other |
| 410 | papers relating to voting by unit owners, which shall be |
| 411 | maintained for a period of 1 year from the date of the election, |
| 412 | vote, or meeting to which the document relates, notwithstanding |
| 413 | paragraph (b). |
| 414 | 13. All rental records, when the association is acting as |
| 415 | agent for the rental of condominium units. |
| 416 | 14. A copy of the current question and answer sheet as |
| 417 | described by s. 718.504. |
| 418 | 15. All other records of the association not specifically |
| 419 | included in the foregoing which are related to the operation of |
| 420 | the association. |
| 421 | 16. A copy of the inspection report as provided for in s. |
| 422 | 718.301(4)(p). |
| 423 | (b) The official records of the association shall be |
| 424 | maintained within the state for at least 7 years. The records of |
| 425 | the association shall be made available to a unit owner within |
| 426 | 45 miles of the condominium property or within the county in |
| 427 | which the condominium property is located within 5 working days |
| 428 | after receipt of written request by the board or its designee. |
| 429 | However, such distance requirement does not apply to an |
| 430 | association governing a timeshare condominium. This paragraph |
| 431 | may be complied with by having a copy of the official records of |
| 432 | the association available for inspection or copying on the |
| 433 | condominium property or association property, or the association |
| 434 | may offer the option of making the records of the association |
| 435 | available to a unit owner either electronically via the Internet |
| 436 | or by allowing the records to be viewed in electronic format on |
| 437 | a computer screen and printed upon request. The association is |
| 438 | not responsible for the use or misuse of the information |
| 439 | provided pursuant to the compliance requirements of this |
| 440 | chapter. |
| 441 | (c) The official records of the association are open to |
| 442 | inspection by any association member or the authorized |
| 443 | representative of such member at all reasonable times. The right |
| 444 | to inspect the records includes the right to make or obtain |
| 445 | copies, at the reasonable expense, if any, of the association |
| 446 | member. The association may adopt reasonable rules regarding the |
| 447 | frequency, time, location, notice, and manner of record |
| 448 | inspections and copying. The failure of an association to |
| 449 | provide the records within 10 working days after receipt of a |
| 450 | written request shall create a rebuttable presumption that the |
| 451 | association willfully failed to comply with this paragraph. A |
| 452 | unit owner who is denied access to official records is entitled |
| 453 | to the actual damages or minimum damages for the association's |
| 454 | willful failure to comply with this paragraph. The minimum |
| 455 | damages shall be $50 per calendar day up to 10 days, the |
| 456 | calculation to begin on the 11th working day after receipt of |
| 457 | the written request. The failure to permit inspection of the |
| 458 | association records as provided herein entitles any person |
| 459 | prevailing in an enforcement action to recover reasonable |
| 460 | attorney's fees from the person in control of the records who, |
| 461 | directly or indirectly, knowingly denied access to the records |
| 462 | for inspection. Any person who knowingly or intentionally |
| 463 | defaces or destroys accounting records that are required by this |
| 464 | chapter to be created and maintained, during the period for |
| 465 | which such records are required to be maintained pursuant to |
| 466 | this chapter, or who knowingly or intentionally fails to create |
| 467 | or maintain accounting records that are required to be |
| 468 | maintained by this chapter, with the intent of causing harm to |
| 469 | the association or one or more of its members, is personally |
| 470 | subject to a civil penalty pursuant to s. 718.501(1)(d). The |
| 471 | association shall maintain an adequate number of copies of the |
| 472 | declaration, articles of incorporation, bylaws, and rules, and |
| 473 | all amendments to each of the foregoing, as well as the question |
| 474 | and answer sheet provided for in s. 718.504 and year-end |
| 475 | financial information required in this section, on the |
| 476 | condominium property to ensure their availability to unit owners |
| 477 | and prospective purchasers, and may charge its actual costs for |
| 478 | preparing and furnishing these documents to those requesting the |
| 479 | documents same. Notwithstanding the provisions of this |
| 480 | paragraph, the following records shall not be accessible to unit |
| 481 | owners: |
| 482 | 1. Any record protected by the lawyer-client privilege as |
| 483 | described in s. 90.502; and any record protected by the work- |
| 484 | product privilege, including any record prepared by an |
| 485 | association attorney or prepared at the attorney's express |
| 486 | direction; which reflects a mental impression, conclusion, |
| 487 | litigation strategy, or legal theory of the attorney or the |
| 488 | association, and which was prepared exclusively for civil or |
| 489 | criminal litigation or for adversarial administrative |
| 490 | proceedings, or which was prepared in anticipation of imminent |
| 491 | civil or criminal litigation or imminent adversarial |
| 492 | administrative proceedings until the conclusion of the |
| 493 | litigation or adversarial administrative proceedings. |
| 494 | 2. Information obtained by an association in connection |
| 495 | with the approval of the lease, sale, or other transfer of a |
| 496 | unit. |
| 497 | 3. Disciplinary, health, insurance, and personnel records |
| 498 | of the association's employees. |
| 499 | 4.3. Medical records of unit owners. |
| 500 | 5.4. Social security numbers, driver's license numbers, |
| 501 | credit card numbers, and other personal identifying information |
| 502 | of any person, excluding the person's name, lot or unit |
| 503 | designation, mailing address, property address, and other |
| 504 | contact information. |
| 505 | 6. Any electronic security measure that is used by the |
| 506 | association to safeguard data, including passwords. |
| 507 |
|
| 508 | The functionality included within software used by the |
| 509 | association which allows manipulation of data is not a part of |
| 510 | the official records of the association, even if the owner owns |
| 511 | a copy of the same software used by the association. |
| 512 | (13) FINANCIAL REPORTING.--Within 90 days after the end of |
| 513 | the fiscal year, or annually on a date provided in the bylaws, |
| 514 | the association shall prepare and complete, or contract for the |
| 515 | preparation and completion of, a financial report for the |
| 516 | preceding fiscal year. Within 21 days after the final financial |
| 517 | report is completed by the association or received from the |
| 518 | third party, but not later than 120 days after the end of the |
| 519 | fiscal year or other date as provided in the bylaws, the |
| 520 | association shall mail to each unit owner at the address last |
| 521 | furnished to the association by the unit owner, or hand deliver |
| 522 | to each unit owner, a copy of the financial report or a notice |
| 523 | that a copy of the financial report will be mailed or hand |
| 524 | delivered to the unit owner, without charge, upon receipt of a |
| 525 | written request from the unit owner. The division shall adopt |
| 526 | rules setting forth uniform accounting principles and standards |
| 527 | to be used by all associations and shall adopt rules addressing |
| 528 | financial reporting requirements for multicondominium |
| 529 | associations. The rules shall include, but not be limited to, |
| 530 | standards for presenting a summary of association reserves, |
| 531 | including, but not limited to, a good faith estimate disclosing |
| 532 | the annual amount of reserve funds that would be necessary for |
| 533 | the association to fully fund reserves for each reserve item |
| 534 | based upon on the straight-line method. This disclosure is not |
| 535 | applicable to reserves funded via the pooling method uniform |
| 536 | accounting principles and standards for stating the disclosure |
| 537 | of at least a summary of the reserves, including information as |
| 538 | to whether such reserves are being funded at a level sufficient |
| 539 | to prevent the need for a special assessment and, if not, the |
| 540 | amount of assessments necessary to bring the reserves up to the |
| 541 | level necessary to avoid a special assessment. The person |
| 542 | preparing the financial reports shall be entitled to rely on an |
| 543 | inspection report prepared for or provided to the association to |
| 544 | meet the fiscal and fiduciary standards of this chapter. In |
| 545 | adopting such rules, the division shall consider the number of |
| 546 | members and annual revenues of an association. Financial reports |
| 547 | shall be prepared as follows: |
| 548 | (a) An association that meets the criteria of this |
| 549 | paragraph shall prepare or cause to be prepared a complete set |
| 550 | of financial statements in accordance with generally accepted |
| 551 | accounting principles. The financial statements shall be based |
| 552 | upon the association's total annual revenues, as follows: |
| 553 | 1. An association with total annual revenues of $100,000 |
| 554 | or more, but less than $200,000, shall prepare compiled |
| 555 | financial statements. |
| 556 | 2. An association with total annual revenues of at least |
| 557 | $200,000, but less than $400,000, shall prepare reviewed |
| 558 | financial statements. |
| 559 | 3. An association with total annual revenues of $400,000 |
| 560 | or more shall prepare audited financial statements. |
| 561 | (b)1. An association with total annual revenues of less |
| 562 | than $100,000 shall prepare a report of cash receipts and |
| 563 | expenditures. |
| 564 | 2. An association that which operates fewer less than 50 |
| 565 | units, regardless of the association's annual revenues, shall |
| 566 | prepare a report of cash receipts and expenditures in lieu of |
| 567 | financial statements required by paragraph (a). |
| 568 | 3. A report of cash receipts and disbursements must |
| 569 | disclose the amount of receipts by accounts and receipt |
| 570 | classifications and the amount of expenses by accounts and |
| 571 | expense classifications, including, but not limited to, the |
| 572 | following, as applicable: costs for security, professional and |
| 573 | management fees and expenses, taxes, costs for recreation |
| 574 | facilities, expenses for refuse collection and utility services, |
| 575 | expenses for lawn care, costs for building maintenance and |
| 576 | repair, insurance costs, administration and salary expenses, and |
| 577 | reserves accumulated and expended for capital expenditures, |
| 578 | deferred maintenance, and any other category for which the |
| 579 | association maintains reserves. |
| 580 | (c) An association may prepare or cause to be prepared, |
| 581 | without a meeting of or approval by the unit owners: |
| 582 | 1. Compiled, reviewed, or audited financial statements, if |
| 583 | the association is required to prepare a report of cash receipts |
| 584 | and expenditures; |
| 585 | 2. Reviewed or audited financial statements, if the |
| 586 | association is required to prepare compiled financial |
| 587 | statements; or |
| 588 | 3. Audited financial statements if the association is |
| 589 | required to prepare reviewed financial statements. |
| 590 | (d) If approved by a majority of the voting interests |
| 591 | present at a properly called meeting of the association, an |
| 592 | association may prepare or cause to be prepared: |
| 593 | 1. A report of cash receipts and expenditures in lieu of a |
| 594 | compiled, reviewed, or audited financial statement; |
| 595 | 2. A report of cash receipts and expenditures or a |
| 596 | compiled financial statement in lieu of a reviewed or audited |
| 597 | financial statement; or |
| 598 | 3. A report of cash receipts and expenditures, a compiled |
| 599 | financial statement, or a reviewed financial statement in lieu |
| 600 | of an audited financial statement. |
| 601 |
|
| 602 | Such meeting and approval must occur before prior to the end of |
| 603 | the fiscal year and is effective only for the fiscal year in |
| 604 | which the vote is taken, except that the approval also may be |
| 605 | effective for the following fiscal year if agreed upon by the |
| 606 | members. With respect to an association to which the developer |
| 607 | has not turned over control of the association, all unit owners, |
| 608 | including the developer, may vote on issues related to the |
| 609 | preparation of financial reports for the first 2 fiscal years of |
| 610 | the association's operation, beginning with the fiscal year in |
| 611 | which the declaration is recorded. Thereafter, all unit owners |
| 612 | except the developer may vote on such issues until control is |
| 613 | turned over to the association by the developer. Any audit or |
| 614 | review prepared under this section shall be paid for by the |
| 615 | developer if done prior to turnover of control of the |
| 616 | association. An association may not waive the financial |
| 617 | reporting requirements of this section for more than 3 |
| 618 | consecutive years. |
| 619 | Section 4. Paragraphs (c), (d), (f), (n), and (o) of |
| 620 | subsection (2) of section 718.112, Florida Statutes, are amended |
| 621 | to read: |
| 622 | 718.112 Bylaws.-- |
| 623 | (2) REQUIRED PROVISIONS.--The bylaws shall provide for the |
| 624 | following and, if they do not do so, shall be deemed to include |
| 625 | the following: |
| 626 | (c) Board of administration meetings.--Meetings of the |
| 627 | board of administration at which a quorum of the members is |
| 628 | present shall be open to all unit owners. Any unit owner may |
| 629 | tape record or videotape meetings of the board of |
| 630 | administration. The right to attend such meetings includes the |
| 631 | right to speak at such meetings with reference to all designated |
| 632 | agenda items. The division shall adopt reasonable rules |
| 633 | governing the tape recording and videotaping of the meeting. The |
| 634 | association may adopt written reasonable rules governing the |
| 635 | frequency, duration, and manner of unit owner statements. |
| 636 | Adequate notice of all meetings, which notice shall specifically |
| 637 | incorporate an identification of agenda items, shall be posted |
| 638 | conspicuously on the condominium property at least 48 continuous |
| 639 | hours preceding the meeting except in an emergency. If 20 |
| 640 | percent of the voting interests petition the board to address an |
| 641 | item of business, the board shall at its next regular board |
| 642 | meeting or at a special meeting of the board, but not later than |
| 643 | 60 days after the receipt of the petition, place the item on the |
| 644 | agenda. However, the board shall have no obligation to take any |
| 645 | action on the item. Any item not included on the notice may be |
| 646 | taken up on an emergency basis by at least a majority plus one |
| 647 | of the members of the board. Such emergency action shall be |
| 648 | noticed and ratified at the next regular meeting of the board. |
| 649 | However, written notice of any meeting at which nonemergency |
| 650 | special assessments, or at which amendment to rules regarding |
| 651 | unit use, will be considered shall be mailed, delivered, or |
| 652 | electronically transmitted to the unit owners and posted |
| 653 | conspicuously on the condominium property not less than 14 days |
| 654 | prior to the meeting. Evidence of compliance with this 14-day |
| 655 | notice shall be made by an affidavit executed by the person |
| 656 | providing the notice and filed among the official records of the |
| 657 | association. Upon notice to the unit owners, the board shall by |
| 658 | duly adopted rule designate a specific location on the |
| 659 | condominium property or association property upon which all |
| 660 | notices of board meetings shall be posted. If there is no |
| 661 | condominium property or association property upon which notices |
| 662 | can be posted, notices of board meetings shall be mailed, |
| 663 | delivered, or electronically transmitted at least 14 days before |
| 664 | the meeting to the owner of each unit. In lieu of or in addition |
| 665 | to the physical posting of notice of any meeting of the board of |
| 666 | administration on the condominium property, the association may, |
| 667 | by reasonable rule, adopt a procedure for conspicuously posting |
| 668 | and repeatedly broadcasting the notice and the agenda on a |
| 669 | closed-circuit cable television system serving the condominium |
| 670 | association. However, if broadcast notice is used in lieu of a |
| 671 | notice posted physically on the condominium property, the notice |
| 672 | and agenda must be broadcast at least four times every broadcast |
| 673 | hour of each day that a posted notice is otherwise required |
| 674 | under this section. When broadcast notice is provided, the |
| 675 | notice and agenda must be broadcast in a manner and for a |
| 676 | sufficient continuous length of time so as to allow an average |
| 677 | reader to observe the notice and read and comprehend the entire |
| 678 | content of the notice and the agenda. Notice of any meeting in |
| 679 | which regular or special assessments against unit owners are to |
| 680 | be considered for any reason shall specifically state that |
| 681 | assessments will be considered and the nature, estimated cost, |
| 682 | and description of the purposes for such assessments. Meetings |
| 683 | of a committee to take final action on behalf of the board or |
| 684 | make recommendations to the board regarding the association |
| 685 | budget are subject to the provisions of this paragraph. Meetings |
| 686 | of a committee that does not take final action on behalf of the |
| 687 | board or make recommendations to the board regarding the |
| 688 | association budget are subject to the provisions of this |
| 689 | section, unless those meetings are exempted from this section by |
| 690 | the bylaws of the association. Notwithstanding any other law, |
| 691 | the requirement that board meetings and committee meetings be |
| 692 | open to the unit owners is inapplicable to meetings between the |
| 693 | board or a committee and the association's attorney, with |
| 694 | respect to proposed or pending litigation, when the meeting is |
| 695 | held for the purpose of seeking or rendering legal advice. |
| 696 | (d) Unit owner meetings.-- |
| 697 | 1. There shall be an annual meeting of the unit owners |
| 698 | held at the location provided in the association bylaws and, if |
| 699 | the bylaws are silent as to the location, the meeting shall be |
| 700 | held within 45 miles of the condominium property. However, such |
| 701 | distance requirement does not apply to an association governing |
| 702 | a timeshare condominium. Unless the bylaws provide otherwise, a |
| 703 | vacancy on the board caused by the expiration of a director's |
| 704 | term shall be filled by electing a new board member, and the |
| 705 | election shall be by secret ballot; however, if the number of |
| 706 | vacancies equals or exceeds the number of candidates, no |
| 707 | election is required. The terms of all members of the board |
| 708 | shall expire at the annual meeting and such board members may |
| 709 | stand for reelection unless otherwise permitted by the bylaws. |
| 710 | If In the event that the bylaws permit staggered terms of no |
| 711 | more than 2 years and upon approval of a majority of the total |
| 712 | voting interests, the association board members may serve 2-year |
| 713 | staggered terms. If there is no provision in the bylaws for |
| 714 | terms of the members of the board, the terms of all members of |
| 715 | the board shall expire upon the election of their successors at |
| 716 | the annual meeting or at a special meeting called for that |
| 717 | purpose and such board members may stand for reelection unless |
| 718 | otherwise provided in the bylaws. If the number of vacancies |
| 719 | exceeds the number of candidates, any no person is interested in |
| 720 | or demonstrates an intention to run for the position of a board |
| 721 | member whose term would expire upon the election of a successor |
| 722 | has expired according to the provisions of this subparagraph may |
| 723 | be reappointed to serve by the remaining directors and, such |
| 724 | board member whose term has expired shall be automatically |
| 725 | reappointed to the board of administration and need not stand |
| 726 | for reelection if there are no other directors whose term would |
| 727 | similarly expire. In a condominium association of more than 10 |
| 728 | units, coowners or cooccupants of a unit may not serve as |
| 729 | members of the board of directors at the same time unless one |
| 730 | coowner or cooccupant owns more than one unit. Any unit owner |
| 731 | desiring to be a candidate for board membership shall comply |
| 732 | with subparagraph 3. A person who has been suspended or removed |
| 733 | by the division under this chapter, or who is delinquent in the |
| 734 | payment of any fee, fine, or special or regular assessment as |
| 735 | provided in paragraph (n), is not eligible for board membership. |
| 736 | A person who has been convicted of any felony in this state or |
| 737 | in a United States District or Territorial Court, or who has |
| 738 | been convicted of any offense in another jurisdiction that would |
| 739 | be considered a felony if committed in this state, is not |
| 740 | eligible for board membership unless such felon's civil rights |
| 741 | have been restored for a period of no less than 5 years as of |
| 742 | the date on which such person seeks election to the board. The |
| 743 | validity of an action by the board is not affected if it is |
| 744 | later determined that a member of the board is ineligible for |
| 745 | board membership due to having been convicted of a felony. |
| 746 | 2. The bylaws shall provide the method of calling meetings |
| 747 | of unit owners, including annual meetings. Written notice, which |
| 748 | notice must include an agenda, shall be mailed, hand delivered, |
| 749 | or electronically transmitted to each unit owner at least 14 |
| 750 | days prior to the annual meeting and shall be posted in a |
| 751 | conspicuous place on the condominium property at least 14 |
| 752 | continuous days preceding the annual meeting. Upon notice to the |
| 753 | unit owners, the board shall by duly adopted rule designate a |
| 754 | specific location on the condominium property or association |
| 755 | property where upon which all notices of unit owner meetings |
| 756 | shall be posted; however, if there is no condominium property or |
| 757 | association property upon which notices can be posted, this |
| 758 | requirement does not apply. In lieu of or in addition to the |
| 759 | physical posting of notice of any meeting of the unit owners on |
| 760 | the condominium property, the association may, by reasonable |
| 761 | rule, adopt a procedure for conspicuously posting and repeatedly |
| 762 | broadcasting the notice and the agenda on a closed-circuit cable |
| 763 | television system serving the condominium association. However, |
| 764 | if broadcast notice is used in lieu of a notice posted |
| 765 | physically on the condominium property, the notice and agenda |
| 766 | must be broadcast at least four times every broadcast hour of |
| 767 | each day that a posted notice is otherwise required under this |
| 768 | section. When broadcast notice is provided, the notice and |
| 769 | agenda must be broadcast in a manner and for a sufficient |
| 770 | continuous length of time so as to allow an average reader to |
| 771 | observe the notice and read and comprehend the entire content of |
| 772 | the notice and the agenda. Unless a unit owner waives in writing |
| 773 | the right to receive notice of the annual meeting, such notice |
| 774 | shall be hand delivered, mailed, or electronically transmitted |
| 775 | to each unit owner. Notice for meetings and notice for all other |
| 776 | purposes shall be mailed to each unit owner at the address last |
| 777 | furnished to the association by the unit owner, or hand |
| 778 | delivered to each unit owner. However, if a unit is owned by |
| 779 | more than one person, the association shall provide notice, for |
| 780 | meetings and all other purposes, to that one address which the |
| 781 | developer initially identifies for that purpose and thereafter |
| 782 | as one or more of the owners of the unit shall so advise the |
| 783 | association in writing, or if no address is given or the owners |
| 784 | of the unit do not agree, to the address provided on the deed of |
| 785 | record. An officer of the association, or the manager or other |
| 786 | person providing notice of the association meeting, shall |
| 787 | provide an affidavit or United States Postal Service certificate |
| 788 | of mailing, to be included in the official records of the |
| 789 | association affirming that the notice was mailed or hand |
| 790 | delivered, in accordance with this provision. |
| 791 | 3. The members of the board shall be elected by written |
| 792 | ballot or voting machine. Proxies shall in no event be used in |
| 793 | electing the board, either in general elections or elections to |
| 794 | fill vacancies caused by recall, resignation, or otherwise, |
| 795 | unless otherwise provided in this chapter. Not less than 60 days |
| 796 | before a scheduled election, the association shall mail, |
| 797 | deliver, or electronically transmit, whether by separate |
| 798 | association mailing or included in another association mailing, |
| 799 | delivery, or transmission, including regularly published |
| 800 | newsletters, to each unit owner entitled to a vote, a first |
| 801 | notice of the date of the election along with a certification |
| 802 | form provided by the division attesting that he or she has read |
| 803 | and understands, to the best of his or her ability, the |
| 804 | governing documents of the association and the provisions of |
| 805 | this chapter and any applicable rules. Any unit owner or other |
| 806 | eligible person desiring to be a candidate for the board must |
| 807 | provide a give written notice of intent to be a candidate to the |
| 808 | association, which must contain a certification, in the form |
| 809 | designated by the division, attesting that he or she has read |
| 810 | and understands, to the best of his or her ability, the |
| 811 | governing documents of the association and the provisions of |
| 812 | this chapter and any applicable rules. The notice must be |
| 813 | acknowledged and signed by the candidate not less than 40 days |
| 814 | before a scheduled election. Together with the written notice |
| 815 | and agenda as set forth in subparagraph 2., the association |
| 816 | shall mail, deliver, or electronically transmit a second notice |
| 817 | of the election to all unit owners entitled to vote therein, |
| 818 | together with a ballot which shall list all candidates. Upon |
| 819 | request of a candidate, the association shall include an |
| 820 | information sheet, no larger than 8 1/2 inches by 11 inches, |
| 821 | which must be furnished by the candidate not less than 35 days |
| 822 | before the election and, along with the signed certification |
| 823 | form provided for in this subparagraph, to be included with the |
| 824 | mailing, delivery, or transmission of the ballot., with The |
| 825 | costs of mailing, delivery, or electronic transmission and |
| 826 | copying shall to be borne by the association. The association is |
| 827 | not liable for the contents of the information sheets prepared |
| 828 | by the candidates. In order to reduce costs, the association may |
| 829 | print or duplicate the information sheets on both sides of the |
| 830 | paper. The division shall by rule establish voting procedures |
| 831 | consistent with the provisions contained herein, including rules |
| 832 | establishing procedures for giving notice by electronic |
| 833 | transmission and rules providing for the secrecy of ballots. |
| 834 | Elections shall be decided by a plurality of those ballots cast. |
| 835 | There shall be no quorum requirement; however, at least 20 |
| 836 | percent of the eligible voters must cast a ballot in order to |
| 837 | have a valid election of members of the board. No unit owner |
| 838 | shall permit any other person to vote his or her ballot, and any |
| 839 | such ballots improperly cast shall be deemed invalid, provided |
| 840 | any unit owner who violates this provision may be fined by the |
| 841 | association in accordance with s. 718.303. A unit owner who |
| 842 | needs assistance in casting the ballot for the reasons stated in |
| 843 | s. 101.051 may obtain assistance in casting the ballot. The |
| 844 | regular election shall occur on the date of the annual meeting. |
| 845 | The provisions of this subparagraph shall not apply to timeshare |
| 846 | condominium associations. Notwithstanding the provisions of this |
| 847 | subparagraph, an election is not required unless more candidates |
| 848 | file notices of intent to run or are nominated than board |
| 849 | vacancies exist. |
| 850 | 4. Any approval by unit owners called for by this chapter |
| 851 | or the applicable declaration or bylaws, including, but not |
| 852 | limited to, the approval requirement in s. 718.111(8), shall be |
| 853 | made at a duly noticed meeting of unit owners and shall be |
| 854 | subject to all requirements of this chapter or the applicable |
| 855 | condominium documents relating to unit owner decisionmaking, |
| 856 | except that unit owners may take action by written agreement, |
| 857 | without meetings, on matters for which action by written |
| 858 | agreement without meetings is expressly allowed by the |
| 859 | applicable bylaws or declaration or any statute that provides |
| 860 | for such action. |
| 861 | 5. Unit owners may waive notice of specific meetings if |
| 862 | allowed by the applicable bylaws or declaration or any statute. |
| 863 | If authorized by the bylaws, notice of meetings of the board of |
| 864 | administration, unit owner meetings, except unit owner meetings |
| 865 | called to recall board members under paragraph (j), and |
| 866 | committee meetings may be given by electronic transmission to |
| 867 | unit owners who consent to receive notice by electronic |
| 868 | transmission. |
| 869 | 6. Unit owners shall have the right to participate in |
| 870 | meetings of unit owners with reference to all designated agenda |
| 871 | items. However, the association may adopt reasonable rules |
| 872 | governing the frequency, duration, and manner of unit owner |
| 873 | participation. |
| 874 | 7. Any unit owner may tape record or videotape a meeting |
| 875 | of the unit owners subject to reasonable rules adopted by the |
| 876 | division. |
| 877 | 8. Unless otherwise provided in the bylaws, any vacancy |
| 878 | occurring on the board before the expiration of a term may be |
| 879 | filled by the affirmative vote of the majority of the remaining |
| 880 | directors, even if the remaining directors constitute less than |
| 881 | a quorum, or by the sole remaining director. In the alternative, |
| 882 | a board may hold an election to fill the vacancy, in which case |
| 883 | the election procedures must conform to the requirements of |
| 884 | subparagraph 3. unless the association governs 10 units or less |
| 885 | and has opted out of the statutory election process, in which |
| 886 | case the bylaws of the association control. Unless otherwise |
| 887 | provided in the bylaws, a board member appointed or elected |
| 888 | under this section shall fill the vacancy for the unexpired term |
| 889 | of the seat being filled. Filling vacancies created by recall is |
| 890 | governed by paragraph (j) and rules adopted by the division. |
| 891 |
|
| 892 | Notwithstanding subparagraphs (b)2. and (d)3., an association of |
| 893 | 10 or fewer units may, by the affirmative vote of a majority of |
| 894 | the total voting interests, provide for different voting and |
| 895 | election procedures in its bylaws, which vote may be by a proxy |
| 896 | specifically delineating the different voting and election |
| 897 | procedures. The different voting and election procedures may |
| 898 | provide for elections to be conducted by limited or general |
| 899 | proxy. |
| 900 | (f) Annual budget.-- |
| 901 | 1. The proposed annual budget of estimated revenues and |
| 902 | common expenses shall be detailed and shall show the amounts |
| 903 | budgeted by accounts and expense classifications, including, if |
| 904 | applicable, but not limited to, those expenses listed in s. |
| 905 | 718.504(21). A multicondominium association shall adopt a |
| 906 | separate budget of common expenses for each condominium the |
| 907 | association operates and shall adopt a separate budget of common |
| 908 | expenses for the association. In addition, if the association |
| 909 | maintains limited common elements with the cost to be shared |
| 910 | only by those entitled to use the limited common elements as |
| 911 | provided for in s. 718.113(1), the budget or a schedule attached |
| 912 | thereto shall show amounts budgeted therefor. If, after turnover |
| 913 | of control of the association to the unit owners, any of the |
| 914 | expenses listed in s. 718.504(21) are not applicable, they need |
| 915 | not be listed. |
| 916 | 2. In addition to annual operating expenses, the budget |
| 917 | shall include reserve accounts for capital expenditures and |
| 918 | deferred maintenance. These accounts shall include, but are not |
| 919 | limited to, roof replacement, building painting, and pavement |
| 920 | resurfacing, regardless of the amount of deferred maintenance |
| 921 | expense or replacement cost, and for any other item for which |
| 922 | the deferred maintenance expense or replacement cost exceeds |
| 923 | $10,000. The amount to be reserved shall be computed by means of |
| 924 | a formula which is based upon estimated remaining useful life |
| 925 | and estimated replacement cost or deferred maintenance expense |
| 926 | of each reserve item. The association may adjust replacement |
| 927 | reserve assessments annually to take into account any changes in |
| 928 | estimates or extension of the useful life of a reserve item |
| 929 | caused by deferred maintenance. This subsection does not apply |
| 930 | to an adopted budget in which the members of an association have |
| 931 | determined, by a majority vote at a duly called meeting of the |
| 932 | association, to provide no reserves or less reserves than |
| 933 | required by this subsection. However, prior to turnover of |
| 934 | control of an association by a developer to unit owners other |
| 935 | than a developer pursuant to s. 718.301, the developer may vote |
| 936 | to waive the reserves or reduce the funding of reserves for the |
| 937 | first 2 fiscal years of the association's operation, beginning |
| 938 | with the fiscal year in which the initial declaration is |
| 939 | recorded, after which time reserves may be waived or reduced |
| 940 | only upon the vote of a majority of all nondeveloper voting |
| 941 | interests voting in person or by limited proxy at a duly called |
| 942 | meeting of the association. If a meeting of the unit owners has |
| 943 | been called to determine whether to waive or reduce the funding |
| 944 | of reserves, and no such result is achieved or a quorum is not |
| 945 | attained, the reserves as included in the budget shall go into |
| 946 | effect. After the turnover, the developer may vote its voting |
| 947 | interest to waive or reduce the funding of reserves. |
| 948 | 3. Reserve funds and any interest accruing thereon shall |
| 949 | remain in the reserve account or accounts, and shall be used |
| 950 | only for authorized reserve expenditures unless their use for |
| 951 | other purposes is approved in advance by a majority vote at a |
| 952 | duly called meeting of the association. Prior to turnover of |
| 953 | control of an association by a developer to unit owners other |
| 954 | than the developer pursuant to s. 718.301, the developer- |
| 955 | controlled association shall not vote to use reserves for |
| 956 | purposes other than that for which they were intended without |
| 957 | the approval of a majority of all nondeveloper voting interests, |
| 958 | voting in person or by limited proxy at a duly called meeting of |
| 959 | the association. |
| 960 | 4. The only voting interests which are eligible to vote on |
| 961 | questions that involve waiving or reducing the funding of |
| 962 | reserves, or using existing reserve funds for purposes other |
| 963 | than purposes for which the reserves were intended, are the |
| 964 | voting interests of the units subject to assessment to fund the |
| 965 | reserves in question. Proxy questions relating to waiving or |
| 966 | reducing the funding of reserves or using existing reserve funds |
| 967 | for purposes other than purposes for which the reserves were |
| 968 | intended shall contain the following statement in capitalized, |
| 969 | bold letters in a font size larger than any other used on the |
| 970 | face of the proxy ballot: WAIVING OF RESERVES, IN WHOLE OR IN |
| 971 | PART, OR ALLOWING ALTERNATIVE USES OF EXISTING RESERVES MAY |
| 972 | RESULT IN UNIT OWNER LIABILITY FOR PAYMENT OF UNANTICIPATED |
| 973 | SPECIAL ASSESSMENTS REGARDING THOSE ITEMS. |
| 974 | (n) Director or officer delinquencies.--A director or |
| 975 | officer more than 90 days delinquent in the payment of regular |
| 976 | or special assessments shall be deemed to have abandoned the |
| 977 | office, creating a vacancy in the office to be filled according |
| 978 | to law. |
| 979 | (o) Director or officer offenses.--A director or officer |
| 980 | charged by information or indictment with a felony theft or |
| 981 | embezzlement offense involving the association's funds or |
| 982 | property shall be removed from office, creating a vacancy in the |
| 983 | office to be filled according to law. While such director or |
| 984 | officer has such criminal charge pending, he or she may not be |
| 985 | appointed or elected to a position as a director or officer. |
| 986 | However, should the charges be resolved without a finding of |
| 987 | guilt, the director or officer shall be reinstated for the |
| 988 | remainder of his or her term of office, if any. |
| 989 | Section 5. Paragraphs (d) and (e) of subsection (1) of |
| 990 | section 718.115, Florida Statutes, are amended to read: |
| 991 | 718.115 Common expenses and common surplus.-- |
| 992 | (1) |
| 993 | (d) If so provided for in the declaration, the cost of a |
| 994 | master antenna television system, or duly franchised cable |
| 995 | television service, or broadband or Internet service obtained |
| 996 | pursuant to a bulk contract shall be deemed a common expense. If |
| 997 | the declaration does not provide for the cost of a master |
| 998 | antenna television system, or duly franchised cable television |
| 999 | service, or broadband or Internet service obtained under a bulk |
| 1000 | contract as a common expense, the board may enter into such a |
| 1001 | contract, and the cost of the service will be a common expense |
| 1002 | but allocated on a per-unit basis rather than a percentage basis |
| 1003 | if the declaration provides for other than an equal sharing of |
| 1004 | common expenses, and any contract entered into before July 1, |
| 1005 | 1998, in which the cost of the service is not equally divided |
| 1006 | among all unit owners, may be changed by vote of a majority of |
| 1007 | the voting interests present at a regular or special meeting of |
| 1008 | the association, to allocate the cost equally among all units. |
| 1009 | The contract shall be for a term of not less than 2 years. |
| 1010 | 1. Any contract made by the board after the effective date |
| 1011 | hereof for a community antenna system, or duly franchised cable |
| 1012 | television service, or broadband or Internet service may be |
| 1013 | canceled by a majority of the voting interests present at the |
| 1014 | next regular or special meeting of the association. Any member |
| 1015 | may make a motion to cancel the said contract, but if no motion |
| 1016 | is made or if such motion fails to obtain the required majority |
| 1017 | at the next regular or special meeting, whichever occurs is |
| 1018 | sooner, following the making of the contract, then such contract |
| 1019 | shall be deemed ratified for the term therein expressed. |
| 1020 | 2. Any such contract shall provide, and shall be deemed to |
| 1021 | provide if not expressly set forth, that any hearing-impaired or |
| 1022 | legally blind unit owner who does not occupy the unit with a |
| 1023 | non-hearing-impaired or sighted person, or any unit owner |
| 1024 | receiving supplemental security income under Title XVI of the |
| 1025 | Social Security Act or food stamps as administered by the |
| 1026 | Department of Children and Family Services pursuant to s. |
| 1027 | 414.31, may discontinue the service without incurring disconnect |
| 1028 | fees, penalties, or subsequent service charges, and, as to such |
| 1029 | units, the owners shall not be required to pay any common |
| 1030 | expenses charge related to such service. If less than all |
| 1031 | members of an association share the expenses of cable |
| 1032 | television, the expense shall be shared equally by all |
| 1033 | participating unit owners. The association may use the |
| 1034 | provisions of s. 718.116 to enforce payment of the shares of |
| 1035 | such costs by the unit owners receiving cable television. |
| 1036 | (e) The expense of installation, replacement, operation, |
| 1037 | repair, and maintenance of hurricane shutters or other hurricane |
| 1038 | protection by the board pursuant to s. 718.113(5) shall |
| 1039 | constitute a common expense as defined herein and shall be |
| 1040 | collected as provided in this section if the association is |
| 1041 | responsible for the maintenance, repair, and replacement of the |
| 1042 | hurricane shutters or other hurricane protection pursuant to the |
| 1043 | declaration of condominium. However, if the maintenance, repair, |
| 1044 | and replacement of the hurricane shutters or other hurricane |
| 1045 | protection is the responsibility of the unit owners pursuant to |
| 1046 | the declaration of condominium, the cost of the installation of |
| 1047 | the hurricane shutters or other hurricane protection shall not |
| 1048 | be a common expense, but shall be charged individually to the |
| 1049 | unit owners based on the cost of installation of the hurricane |
| 1050 | shutters or other hurricane protection appurtenant to the unit. |
| 1051 | Notwithstanding the provisions of s. 718.116(10) s. 718.116(9), |
| 1052 | and regardless of whether or not the declaration requires the |
| 1053 | association or unit owners maintain, repair, or replace |
| 1054 | hurricane shutters or other hurricane protection, a unit owner |
| 1055 | who has previously installed hurricane shutters in accordance |
| 1056 | with s. 718.113(5), other hurricane protection, or laminated |
| 1057 | glass architecturally designed to function as hurricane |
| 1058 | protection, which hurricane shutters or other hurricane |
| 1059 | protection or laminated glass comply with the current applicable |
| 1060 | building code, shall receive a credit equal to the pro rata |
| 1061 | portion of the assessed installation cost assigned to each unit. |
| 1062 | However, such unit owner shall remain responsible for the pro |
| 1063 | rata share of expenses for hurricane shutters or other hurricane |
| 1064 | protection installed on common elements and association property |
| 1065 | by the board pursuant to s. 718.113(5), and shall remain |
| 1066 | responsible for a pro rata share of the expense of the |
| 1067 | replacement, operation, repair, and maintenance of such shutters |
| 1068 | or other hurricane protection. |
| 1069 | Section 6. Paragraphs (b), (c), and (g) of subsection (1) |
| 1070 | and paragraph (b) of subsection (6) of section 718.116, Florida |
| 1071 | Statutes, are amended, present subsections (5) through (10) of |
| 1072 | that section are renumbered as subsections (6) through (11), |
| 1073 | respectively, and a new subsection (5) is added to that section, |
| 1074 | to read: |
| 1075 | 718.116 Assessments; liability; lien and priority; |
| 1076 | interest; collection.-- |
| 1077 | (1) |
| 1078 | (b) The liability of a first mortgagee or its successor or |
| 1079 | assignees who acquire title to a unit by foreclosure or by deed |
| 1080 | in lieu of foreclosure for the unpaid assessments that became |
| 1081 | due before prior to the mortgagee's acquisition of title is |
| 1082 | limited to the lesser of: |
| 1083 | 1. The unit's unpaid common expenses, special assessments, |
| 1084 | and regular periodic assessments which accrued or came due |
| 1085 | during the 12 6 months immediately preceding the acquisition of |
| 1086 | title and for which payment in full has not been received by the |
| 1087 | association; or |
| 1088 | 2. Twenty One percent of the original mortgage debt. The |
| 1089 | provisions of this paragraph apply only if the first mortgagee |
| 1090 | joined the association as a defendant in the foreclosure action. |
| 1091 | Joinder of the association is not required if, on the date the |
| 1092 | complaint is filed, the association was dissolved or did not |
| 1093 | maintain an office or agent for service of process at a location |
| 1094 | which was known to or reasonably discoverable by the mortgagee. |
| 1095 | (c) The person acquiring title shall pay the amount owed |
| 1096 | to the association within 30 days after transfer of title. |
| 1097 | Failure to pay the full amount when due shall entitle the |
| 1098 | association to record a claim of lien against the parcel and |
| 1099 | proceed in the same manner as provided in this section for the |
| 1100 | collection of unpaid assessments. However, in the case of a |
| 1101 | first mortgagee or its successor or assignees acquiring title to |
| 1102 | a condominium parcel as a result of foreclosure of the mortgage |
| 1103 | or by deed in lieu of foreclosure of the mortgage, the failure |
| 1104 | to pay the full amount due within 30 days after transfer of |
| 1105 | title entitles the association to recover all outstanding |
| 1106 | special and regular assessments that became due before the |
| 1107 | acquisition of title. |
| 1108 | (g) For purposes of this subsection, the term "successor |
| 1109 | or assignee" as used with respect to a first mortgagee includes |
| 1110 | only a subsequent holder of the first mortgage or an affiliate |
| 1111 | or subsidiary of a parent entity that acquires title in lieu of |
| 1112 | a transfer to the mortgage holder. |
| 1113 | (5) Except as otherwise provided in this chapter, a lien |
| 1114 | may not be filed by the association against a condominium unit |
| 1115 | until 30 days after the date on which a notice of intent to file |
| 1116 | a lien is delivered to the owner by certified mail, return |
| 1117 | receipt requested, and by first-class United States mail to the |
| 1118 | owner at his or her last known address as reflected in the |
| 1119 | records of the association. However, if the address reflected in |
| 1120 | the records is outside the United States, the notice must be |
| 1121 | sent by first-class United States mail to the unit and to the |
| 1122 | last known address by regular mail with international postage. |
| 1123 | Delivery of the notice shall be deemed complete upon mailing as |
| 1124 | required by this subsection. Alternatively, notice shall be |
| 1125 | deemed complete if served upon the unit owner in the manner |
| 1126 | authorized by chapter 48 and the Florida Rules of Civil |
| 1127 | Procedure. |
| 1128 | (7)(6) |
| 1129 | (b) No foreclosure judgment may be entered until at least |
| 1130 | 30 days after the association gives written notice to the unit |
| 1131 | owner of its intention to foreclose its lien to collect the |
| 1132 | unpaid assessments. If this notice is not given at least 30 days |
| 1133 | before the foreclosure action is filed, and if the unpaid |
| 1134 | assessments, including those coming due after the claim of lien |
| 1135 | is recorded, are paid before the entry of a final judgment of |
| 1136 | foreclosure, the association shall not recover attorney's fees |
| 1137 | or costs. The notice must be given by delivery of a copy of it |
| 1138 | to the unit owner or by certified or registered mail, return |
| 1139 | receipt requested, addressed to the unit owner at his or her |
| 1140 | last known address; and, upon such mailing, the notice shall be |
| 1141 | deemed to have been given, and the court shall proceed with the |
| 1142 | foreclosure action and may award attorney's fees and costs as |
| 1143 | permitted by law. The notice requirements of this subsection are |
| 1144 | satisfied if the unit owner records a notice of contest of lien |
| 1145 | as provided in subsection (6) (5). The notice requirements of |
| 1146 | this subsection do not apply if an action to foreclose a |
| 1147 | mortgage on the condominium unit is pending before any court; if |
| 1148 | the rights of the association would be affected by such |
| 1149 | foreclosure; and if actual, constructive, or substitute service |
| 1150 | of process has been made on the unit owner. |
| 1151 | Section 7. Subsection (4) of section 718.121, Florida |
| 1152 | Statutes, as amended by chapters 2008-28 and 2008-202, Laws of |
| 1153 | Florida, is repealed. |
| 1154 | Section 8. Paragraph (b) of subsection (2) of section |
| 1155 | 720.304, Florida Statutes, is amended to read: |
| 1156 | 720.304 Right of owners to peaceably assemble; display of |
| 1157 | flag; SLAPP suits prohibited.-- |
| 1158 | (2) |
| 1159 | (b) Any homeowner may erect a freestanding flagpole no |
| 1160 | more than 20 feet high on any portion of the homeowner's real |
| 1161 | property, regardless of any covenants, restrictions, bylaws, |
| 1162 | rules, or requirements of the association, if the flagpole does |
| 1163 | not obstruct sightlines at intersections and is not erected |
| 1164 | within or upon an easement. The homeowner may further display in |
| 1165 | a respectful manner from that flagpole, regardless of any |
| 1166 | covenants, restrictions, bylaws, rules, or requirements of the |
| 1167 | association, one official United States flag, not larger than |
| 1168 | 41/2 feet by 6 feet, and may additionally display one official |
| 1169 | flag of the State of Florida or the United States Army, Navy, |
| 1170 | Air Force, Marines, or Coast Guard, or a POW-MIA flag. Such |
| 1171 | additional flag must be equal in size to or smaller than the |
| 1172 | United States flag. The flagpole and display are subject to all |
| 1173 | building codes, zoning setbacks, and other applicable |
| 1174 | governmental regulations, including, but not limited to, noise |
| 1175 | and lighting ordinances in the county or municipality in which |
| 1176 | the flagpole is erected. |
| 1177 | Section 9. Subsection (3) of section 721.16, Florida |
| 1178 | Statutes, is amended to read: |
| 1179 | 721.16 Liens for overdue assessments; liens for labor |
| 1180 | performed on, or materials furnished to, a timeshare unit.-- |
| 1181 | (3) The lien is effective from the date of recording a |
| 1182 | claim of lien in the public records of the county or counties in |
| 1183 | which the accommodations and facilities constituting the |
| 1184 | timeshare plan are located. The claim of lien shall state the |
| 1185 | name of the timeshare plan and identify the timeshare interest |
| 1186 | for which the lien is effective, state the name of the |
| 1187 | purchaser, state the assessment amount due, and state the due |
| 1188 | dates. Notwithstanding any provision of s. 718.116(6)(a) s. |
| 1189 | 718.116(5)(a) or s. 719.108(4) to the contrary, the lien is |
| 1190 | effective until satisfied or until 5 years have expired after |
| 1191 | the date the claim of lien is recorded unless, within that time, |
| 1192 | an action to enforce the lien is commenced pursuant to |
| 1193 | subsection (2). A claim of lien for assessments may include only |
| 1194 | assessments which are due when the claim is recorded. A claim of |
| 1195 | lien shall be signed and acknowledged by an officer or agent of |
| 1196 | the managing entity. Upon full payment, the person making the |
| 1197 | payment is entitled to receive a satisfaction of the lien. |
| 1198 | Section 10. This act shall take effect July 1, 2009. |