CS for CS for SB 2206                      First Engrossed (ntc)
       
       
       
       
       
       
       
       
       20102206e1
       
    1                        A bill to be entitled                      
    2         An act relating to the Chief Financial Officer;
    3         providing definitions; requiring governmental and
    4         statutorily created entities to maintain their
    5         financial data in accordance with the requirements of
    6         the Chief Financial Officer by a certain date;
    7         requiring the Chief Financial Officer to adopt charts
    8         of accounts that meet certain requirements by a
    9         certain date; requiring a review and update of the
   10         charts of accounts; requiring the Chief Financial
   11         Officer to adopt certain procedures relating to the
   12         charts of accounts; providing a declaration of
   13         important state interest; providing a contingent
   14         effective date.
   15  
   16  Be It Enacted by the Legislature of the State of Florida:
   17  
   18         Section 1. Charts of accounts.—
   19         (1) DEFINITIONS.—As used in this section, the term:
   20         (a)“State agency” includes any official, officer,
   21  commission, board, authority, council, committee, or department
   22  of the executive branch; state attorneys, public defenders,
   23  criminal conflict and civil regional counsel, and capital
   24  collateral regional counsel; the Florida Clerks of Court
   25  Operations Corporation; the Justice Administrative Commission;
   26  the Florida Housing Finance Corporation; the Florida Public
   27  Service Commission; the State Board of Administration; the
   28  Supreme Court, district courts of appeal, circuit courts, and
   29  county courts; the Judicial Qualifications Commission; and the
   30  legislative branch.
   31         (b)“Local government” means a municipality, county, water
   32  management district, special district, and any other entity
   33  created by a local government, including a citizen support
   34  organization or a direct-support organization.
   35         (c)“Educational entity” means a school district or entity
   36  created by a school district, including a citizen support
   37  organization or direct-support organization.
   38         (d) “Entity of higher education” means a state university,
   39  a state or community college, or an entity created by a state
   40  university or state or community college, including a citizen
   41  support organization or a direct-support organization.
   42         (e)“Statutorily authorized governmental entity” means an
   43  entity created by a governmental entity and primarily acting as
   44  an instrumentality of a governmental unit, a regulatory or
   45  governing body, or any other governmental or quasi-governmental
   46  organization that receives, disburses, expends, administers,
   47  awards, recommends expenditure of, handles, manages, or has
   48  custody or control of funds pursuant to the authority of the
   49  governmental unit.
   50         (2) INITIAL CODING STRUCTURE.—
   51         (a)By July 1, 2011, each state agency shall maintain its
   52  financial data in a manner that is consistent with the
   53  applicable common financial data management codes for such
   54  agency adopted by the Chief Financial Officer and in effect on
   55  January 1, 2010.
   56         (b) For each fiscal year beginning on or after July 1,
   57  2011, each local government shall maintain its financial data in
   58  a manner that is consistent with applicable common financial
   59  data management codes for local governments adopted by the Chief
   60  Financial Officer and in effect on January 1, 2010.
   61         (c) For each fiscal year beginning on or after July 1,
   62  2011, each educational entity shall maintain its financial data
   63  in a manner that is consistent with the applicable common
   64  financial data management codes for such entity established
   65  pursuant to chapter 1010, Florida Statutes, and in effect on
   66  January 1, 2010.
   67         (d)By July 1, 2011, each entity of higher education shall
   68  maintain its financial data in a manner that is consistent with
   69  the applicable common financial data management codes
   70  established by the Board of Governors or the State Board of
   71  Education, as appropriate, for such entity.
   72         (e) For each fiscal year beginning on or after December 31,
   73  2011, each statutorily authorized governmental entity shall
   74  maintain its financial data in a manner that is consistent with
   75  the applicable common financial data management codes for such
   76  entity adopted by the Chief Financial Officer and in effect on
   77  January 1, 2010.
   78         (3) UPGRADED CODING STRUCTURE.—
   79         (a) By January 1, 2013, the Chief Financial Officer, after
   80  consultation with the state agencies, local governments,
   81  educational entities, entities of higher education, and
   82  statutorily authorized governmental entities affected, shall
   83  adopt charts of accounts that:
   84         1. Require specific enterprise-wide data;
   85         2. Permit additional agency-specific data;
   86         3. Require uniform data codes for expenditures and revenues
   87  by state, local government, educational entities, and entities
   88  of higher education to the greatest extent possible; and
   89         4. To the maximum extent possible, require at least two
   90  additional levels of specificity on the expenditure of public
   91  funds.
   92         (b)All entities must comply with the charts of accounts
   93  adopted pursuant to paragraph (a) during any fiscal year
   94  beginning on or after July 1, 2013.
   95         (c) Beginning January 1, 2014, and every 2 years
   96  thereafter, the Chief Financial Officer shall update the charts
   97  of accounts based on a review of the validity and usefulness of
   98  the data reported and after consultation with the Legislature
   99  and the state agencies, local governments, educational entities,
  100  and entities of higher education about the need to modify the
  101  data requirements.
  102         (4) PROCEDURES.—The Chief Financial Officer shall adopt
  103  procedures regarding the approval and publication of the charts
  104  of accounts.
  105         Section 2. The Legislature finds that this act fulfills an
  106  important state interest.
  107         Section 3. This act shall take effect on the same date that
  108  SJR 2204 or a similar Joint Resolution takes effect, if such
  109  Joint Resolution is adopted in the same legislative session or
  110  an extension thereof and is approved by the electors.