CS for SB 1738 First Engrossed
20111738e1
1 A bill to be entitled
2 An act relating to state financial information;
3 creating s. 215.922, F.S.; establishing the Agency for
4 Enterprise Business Services within the Department of
5 Management Services; providing that the office is a
6 separate budget entity not subject to the department;
7 providing an executive director appointed by the
8 Governor, confirmed by the Cabinet, and subject to
9 confirmation by the Senate; providing for an executive
10 director; providing the duties of the agency;
11 providing an effective date.
12
13 Be It Enacted by the Legislature of the State of Florida:
14
15 Section 1. Section 215.922, Florida Statutes, is created to
16 read:
17 215.922 Agency for Enterprise Business Services.—The Agency
18 for Enterprise Business Services is created within the
19 Department of Management Services.
20 (1) The head of the agency shall be the Governor and
21 Cabinet.
22 (2) The agency is a separate budget entity and is not
23 subject to control, supervision, or direction by the Department
24 of Management Services, including, but not limited to,
25 purchasing, transitions involving real or personal property,
26 personnel, or budgetary matters.
27 (3) The agency shall have an executive director who is the
28 Enterprise Financial Business Operations Officer. The officer
29 shall be appointed by the Governor with at least three
30 affirmative votes of the Governor and Cabinet, subject to
31 confirmation by the Senate. The officer serves at the pleasure
32 of the Governor and Cabinet. The Governor may appoint an interim
33 director until an executive director is appointed by the
34 Governor and confirmed by the Cabinet.
35 (4) The agency shall have the following duties and
36 responsibilities:
37 (a) Develop and submit an Enterprise Financial Business
38 Strategic Plan to the Governor and Cabinet, the President of the
39 Senate, and the Speaker of the House of Representatives by
40 December 1, 2012. The plan must include, but not be limited to,
41 the following:
42 1. An inventory of all agency financial business systems
43 that are maintained by executive branch agencies. At a minimum
44 the inventory must include the following:
45 a. The name of each system, the number of end users who
46 must use the system to perform their job functions, and the
47 associated financial business processes and a description of the
48 system functionality that supports these processes.
49 b. The total cost of operating and maintaining each agency
50 financial business system on a fiscal-year basis. The total cost
51 calculation must, at a minimum, include staffing requirements,
52 hardware and software costs, and contracted services and
53 external service provider costs.
54 c. A description of any projects and enhancements planned
55 or underway for each agency financial business system for the
56 2011-2012 and 2012-2013 fiscal years.
57 d. Any state or federal laws that require the
58 implementation and use of the agency financial business system.
59 2. Identification of and recommendations relating to the
60 financial business functions that should be standardized and
61 proposed as enterprise financial business functions. For
62 purposes of this identification, an enterprise financial
63 business function is a function that is currently common or
64 should be common among multiple state agencies.
65 3. An assessment of whether any agency financial business
66 systems should be considered for inclusion in the Florida
67 Financial Management Information System. For purposes of this
68 assessment, in order for an agency financial business system to
69 be considered for inclusion in the system it must:
70 a. Provide financial and administrative data and
71 information or functionality that is essential to a statewide
72 financial operation.
73 b. Provide a financial business service that the agency
74 recommends should be an enterprise financial business service.
75 c. Provide financial data, information, or functionality
76 that is not partially or completely duplicated by a subsystem
77 identified in s. 215.94.
78 d. Demonstrate that the agency financial business system’s
79 financial data, information, or functionality can be provided in
80 a cost-effective manner.
81 4. The status of projects currently underway that affect
82 agency financial business systems and the subsystems of the
83 Florida Financial Management Information System.
84 5. The total cost of operating and maintaining each
85 subsystem of the Florida Financial Management Information System
86 pursuant to s. 215.94 on a fiscal-year basis, the staff required
87 for operation and maintenance of each subsystem, the number of
88 end users who must use the subsystem to perform their job
89 functions, and federal law specifically requiring the
90 implementation of the subsystem.
91 6. Recommendations for modifications and enhancements to
92 the Florida Financial Management Information System which should
93 include projects proposed to replace or enhance its subsystems
94 and the decommissioning of any agency financial business
95 systems. Recommendations must include, but not be limited to:
96 a. A description of the enterprise financial business
97 services that should be provided by the Florida Financial
98 Management Information System. The description must be
99 sufficient to determine the functionality that will be provided
100 by the system and to identify which agency financial business
101 system services should be incorporated as enterprise financial
102 business services;
103 b. A proposal of the agency financial business systems that
104 should be considered for inclusion in the Florida Financial
105 Management Information System;
106 c. Major initiatives and implementation strategies
107 necessary to achieve the recommendations;
108 d. The proposed standardization of state financial data
109 elements and codes and recommended changes to ensure the use of
110 common data codes by the subsystems;
111 e. Proposals to eliminate specific impediments to achieving
112 the standardized enterprise financial business services;
113 f. Proposed substantive and fiscal changes necessary to
114 implement the recommended changes to the Florida Financial
115 Information Management System; and
116 g. Proposed governance structure changes to the Florida
117 Financial Management Board and its coordinating council.
118 (b) Provide assistance to the Chief Financial Officer in
119 the recommendation of a uniform chart of accounts.
120 (c) Serve as a clearinghouse for enterprise information
121 relating to the planning, development, implementation, and
122 evaluation of improvements to enterprise financial business
123 services.
124 (d) Develop and submit to the Governor and Cabinet, the
125 President of the Senate, and the Speaker of the House of
126 Representatives by December 1, 2012, recommendations for
127 revisions to the Florida Financial Management Information
128 Systems Act.
129 Section 2. This act shall take effect July 1, 2011.