Florida Senate - 2012                                    SB 1984
       
       
       
       By the Committee on Budget
       
       
       
       
       576-03463-12                                          20121984__
    1                        A bill to be entitled                      
    2         An act relating to the state data center system;
    3         amending s. 282.201, F.S.; revising the dates that
    4         specified agency data centers must be consolidated
    5         into a primary data center; deleting obsolete
    6         provisions; exempting the Department of Law
    7         Enforcement from data center consolidation
    8         requirements; amending chapter 2011-66, Laws of
    9         Florida, relating to the Law Enforcement Consolidation
   10         Task Force; requiring that the task force provide
   11         additional recommendations relating to the creation of
   12         a consolidated law enforcement data center and
   13         postponing the expiration of the task force; providing
   14         effective dates.
   15  
   16  Be It Enacted by the Legislature of the State of Florida:
   17  
   18         Section 1. Subsection (4) of section 282.201, Florida
   19  Statutes, is amended to read:
   20         282.201 State data center system; agency duties and
   21  limitations.—A state data center system that includes all
   22  primary data centers, other nonprimary data centers, and
   23  computing facilities, and that provides an enterprise
   24  information technology service as defined in s. 282.0041, is
   25  established.
   26         (4) SCHEDULE FOR CONSOLIDATIONS OF AGENCY DATA CENTERS.—
   27         (a) Consolidations of agency data centers shall be made by
   28  the date and to the specified primary data center as provided in
   29  this section and in accordance with budget adjustments contained
   30  in the General Appropriations Act.
   31         (b) By December 31, 2011, the following shall be
   32  consolidated into the Northwest Regional Data Center:
   33         1. The Department of Education’s Knott Data Center in the
   34  Turlington Building.
   35         2. The Department of Education’s Division of Vocational
   36  Rehabilitation.
   37         3. The Department of Education’s Division of Blind
   38  Services, except for the division’s disaster recovery site in
   39  Daytona Beach.
   40         4. The FCAT Explorer.
   41         5. FACTS.org.
   42         (c) During the 2011-2012 fiscal year, the following shall
   43  be consolidated into the Southwood Shared Resource Center:
   44         1. By September 30, 2011, the Department of Corrections.
   45         2. By March 31, 2012, the Department of Transportation’s
   46  Burns Building.
   47         3. By March 31, 2012, the Department of Transportation’s
   48  Survey & Mapping Office.
   49         (d) During the 2011-2012 fiscal year, the following shall
   50  be consolidated into the Northwood Shared Resource Center:
   51         1. By July 1, 2011, the Department of Transportation’s
   52  Office of Motor Carrier Compliance.
   53         2. By March 31, 2012, the Department of Highway Safety and
   54  Motor Vehicles.
   55         (e) During the 2012-2013 fiscal year, the following shall
   56  be consolidated into the Southwood Shared Resource Center:
   57         1. By September 30, 2012, the Division of Emergency
   58  Management and the Department of Community Affairs, except for
   59  the Emergency Operation Center’s management system in
   60  Tallahassee and the Camp Blanding Emergency Operations Center in
   61  Starke.
   62         2. By September 30, 2012, the Department of Revenue’s
   63  Carlton Building and Imaging Center locations.
   64         3. By December 31, 2012, the Department of Health’s Test
   65  and Development Lab and all remaining data center resources
   66  located at the Capital Circle Office Complex.
   67         (b)(f) During the 2012-2013 fiscal year, the following
   68  shall be consolidated into the Northwood Shared Resource Center:
   69         1. By July 1, 2012, the Agency for Health Care
   70  Administration.
   71         2. By October December 31, 2012, the Department of
   72  Environmental Protection’s Palmetto Commons.
   73         3. By December 31, 2012, the Department of Health’s Test
   74  and Development Lab and all remaining data center resources
   75  located at the Capital Circle Office Complex March 30, 2013, the
   76  Department of Law Enforcement’s headquarters location.
   77         (c)During the 2012-2013 fiscal year, the Department of
   78  Revenue’s Carlton Building and Imaging Center locations shall,
   79  by September 30, 2012, be consolidated into the Northwest
   80  Regional Data Center.
   81         (d)(g) During the 2013-2014 fiscal year, the following
   82  agencies shall work with the Agency for Enterprise Information
   83  Technology to begin preliminary planning for consolidation into
   84  a primary data center:
   85         1. The Department of the Lottery’s headquarters location.
   86         1.2. The Department of Legal Affairs.
   87         2.3. The Fish and Wildlife Conservation Commission, except
   88  for the commission’s Fish and Wildlife Research Institute in St.
   89  Petersburg.
   90         3.4. The Executive Office of the Governor.
   91         4.5. The Department of Veterans’ Affairs.
   92         5.6. The Department of Elderly Affairs.
   93         6.7. The Department of Financial Services’ Hartman, Larson,
   94  and Fletcher Building Data Centers.
   95         7.8. The Department of Agriculture and Consumer Services’
   96  Agriculture Management Information Center in the Mayo Building
   97  and Division of Licensing.
   98         (e)(h) During the 2014-2015 fiscal year, the following
   99  agencies shall work with the Agency for Enterprise Information
  100  Technology to begin preliminary planning for consolidation into
  101  a primary data center:
  102         1. The Department of Health’s Jacksonville Lab Data Center.
  103         2. The Department of Transportation’s district offices,
  104  toll offices, and the District Materials Office.
  105         3. The Department of Military Affairs’ Camp Blanding Joint
  106  Training Center in Starke.
  107         4. The Department of Community Affairs’ Camp Blanding
  108  Emergency Operations Center in Starke.
  109         5. The Department of Education’s Division of Blind Services
  110  disaster recovery site in Daytona Beach.
  111         6. The Department of Education’s disaster recovery site at
  112  Santa Fe College.
  113         7. The Department of the Lottery’s Disaster Recovery Backup
  114  Data Center in Orlando.
  115         8. The Fish and Wildlife Conservation Commission’s Fish and
  116  Wildlife Research Institute in St. Petersburg.
  117         9. The Department of Children and Family Services’ Suncoast
  118  Data Center in Tampa.
  119         10. The Department of Children and Family Services’ Florida
  120  State Hospital in Chattahoochee.
  121         (f)(i) During the 2015-2016 fiscal year, all computing
  122  resources remaining within an agency nonprimary data center or
  123  computing facility shall be transferred to a primary data center
  124  for consolidation unless otherwise required to remain in the
  125  agency for specified financial, technical, or business reasons
  126  that must be justified in writing and approved by the Agency for
  127  Enterprise Information Technology. Such data centers, computing
  128  facilities, and resources must be identified by the Agency for
  129  Enterprise Information Technology by October 1, 2014.
  130         (g)(j) Any agency that is consolidating agency data centers
  131  into a primary data center must execute a new or update an
  132  existing service-level agreement within 60 days after the
  133  specified consolidation date, as required by s. 282.203, in
  134  order to specify the services and levels of service it is to
  135  receive from the primary data center as a result of the
  136  consolidation. If an agency is unable to execute a service-level
  137  agreement by that date, the agency shall submit a report to the
  138  Executive Office of the Governor and to the chairs of the
  139  legislative appropriations committees within 5 working days
  140  after that date which explains the specific issues preventing
  141  execution and describing its plan and schedule for resolving
  142  those issues.
  143         (h)(k) Beginning September 1, 2011, and every 6 months
  144  thereafter until data center consolidations are complete, the
  145  Agency for Enterprise Information Technology shall provide a
  146  status report on the implementation of the consolidations that
  147  must be completed during the fiscal year. The report shall be
  148  submitted to the Executive Office of the Governor and the chairs
  149  of the legislative appropriations committees. The report must,
  150  at a minimum, describe:
  151         1. Whether the consolidation is on schedule, including
  152  progress on achieving the milestones necessary for successful
  153  and timely consolidation of scheduled agency data centers and
  154  computing facilities; and
  155         2. The risks that may affect the progress or outcome of the
  156  consolidation and how these risks are being addressed,
  157  mitigated, or managed.
  158         (i)(l) Each agency identified in this subsection for
  159  consolidation into a primary data center shall submit a
  160  transition plan to the Agency for Enterprise Information
  161  Technology by September 1 of the fiscal year before the fiscal
  162  year in which the scheduled consolidation will occur. Transition
  163  plans shall be developed in consultation with the appropriate
  164  primary data centers and the Agency for Enterprise Information
  165  Technology, and must include:
  166         1. An inventory of the agency data center’s resources being
  167  consolidated, including all hardware, software, staff, and
  168  contracted services, and the facility resources performing data
  169  center management and operations, security, backup and recovery,
  170  disaster recovery, system administration, database
  171  administration, system programming, job control, production
  172  control, print, storage, technical support, help desk, and
  173  managed services, but excluding application development;
  174         2. A description of the level of services needed to meet
  175  the technical and operational requirements of the platforms
  176  being consolidated and an estimate of the primary data center’s
  177  cost for the provision of such services;
  178         3. A description of resources for computing services
  179  proposed to remain in the department;
  180         4. A timetable with significant milestones for the
  181  completion of the consolidation; and
  182         5. The specific recurring and nonrecurring budget
  183  adjustments of budget resources by appropriation category into
  184  the appropriate data processing category pursuant to the
  185  legislative budget instructions in s. 216.023 necessary to
  186  support agency costs for the transfer.
  187         (j)(m) Each primary data center shall develop a transition
  188  plan for absorbing the transfer of agency data center resources
  189  based upon the timetables for transition as provided in this
  190  subsection. The plan shall be submitted to the Agency for
  191  Enterprise Information Technology, the Executive Office of the
  192  Governor, and the chairs of the legislative appropriations
  193  committees by September 30 of the fiscal year before the fiscal
  194  year in which the scheduled consolidations will occur. Each plan
  195  must include:
  196         1. An estimate of the cost to provide data center services
  197  for each agency scheduled for consolidation;
  198         2. A staffing plan that identifies the projected staffing
  199  needs and requirements based on the estimated workload
  200  identified in the agency transition plan;
  201         3. The fiscal year adjustments to budget categories in
  202  order to absorb the transfer of agency data center resources
  203  pursuant to the legislative budget request instructions provided
  204  in s. 216.023;
  205         4. An analysis of the cost effects resulting from the
  206  planned consolidations on existing agency customers; and
  207         5. A description of any issues that must be resolved in
  208  order to accomplish as efficiently and effectively as possible
  209  all consolidations required during the fiscal year.
  210         (k)(n) The Agency for Enterprise Information Technology
  211  shall develop a comprehensive transition plan, which shall be
  212  submitted by October 15th of the fiscal year before the fiscal
  213  year in which the scheduled consolidations will occur to each
  214  primary data center, to the Executive Office of the Governor,
  215  and the chairs of the legislative appropriations committees. The
  216  transition plan shall be developed in consultation with agencies
  217  submitting agency transition plans and with the affected primary
  218  data centers. The comprehensive transition plan must include:
  219         1. Recommendations for accomplishing the proposed
  220  transitions as efficiently and effectively as possible with
  221  minimal disruption to customer agency business processes;
  222         2. Strategies to minimize risks associated with any of the
  223  proposed consolidations;
  224         3. A compilation of the agency transition plans submitted
  225  by agencies scheduled for consolidation for the following fiscal
  226  year; and
  227         4. Revisions to any budget adjustments provided in the
  228  agency or primary data center transition plans.
  229         (l)(o) Any agency data center scheduled for consolidation
  230  after the 2011-2012 fiscal year may consolidate into a primary
  231  data center before its scheduled date contingent upon the
  232  approval of the Agency for Enterprise Information Technology.
  233         (m) The Department of Law Enforcement is exempt from data
  234  center consolidation requirements under this section.
  235         Section 2. Effective upon this act becoming a law,
  236  subsection (3) of section 31 of chapter 2011-66, Laws of
  237  Florida, is amended, and subsections (4) and (5) are added to
  238  that section, to read:
  239         Section 31. Effective July 1, 2011, a Law Enforcement
  240  Consolidation Task Force is created.
  241         (3) The task force shall evaluate any duplication of law
  242  enforcement functions throughout state government and identify
  243  any functions that are appropriate for possible consolidation.
  244  The task force shall also evaluate administrative functions,
  245  including, but not limited to, accreditation, training, legal
  246  representation, vehicle fleets, aircraft, civilian-support
  247  staffing, information technology, and geographic regions,
  248  districts, or troops currently in use. The task force shall also
  249  evaluate whether the Florida Highway Patrol should limit its
  250  jurisdiction, except while in fresh pursuit, to the State
  251  Highway System or the Florida Intrastate Highway System. If the
  252  task force concludes that any state law enforcement
  253  consolidation is appropriate, the task force shall make
  254  recommendations and submit a plan to consolidate those state law
  255  enforcement responsibilities. Any plan submitted must include
  256  recommendations on the methodology to be used to achieve any
  257  state law enforcement consolidation recommended by the task
  258  force by June 30, 2013. The task force shall submit to the
  259  President of the Senate and the Speaker of the House of
  260  Representatives a report that which includes any recommendations
  261  and plan developed by the task force by December 31, 2011. The
  262  task force expires June 30, 2012.
  263         (4) By October 31, 2012, the task force shall submit a
  264  report to the Governor, the President of the Senate, and the
  265  Speaker of the House of Representatives which makes
  266  recommendations relating to the creation of a consolidated law
  267  enforcement data center environment that acknowledges the unique
  268  requirements of state law enforcement systems in the support of
  269  public safety. The report’s recommendations should align with
  270  the original recommendations of the law enforcement
  271  consolidation task force which combine state law enforcement
  272  systems across the law enforcement enterprise. The report must
  273  recommend the location and operation of a law enforcement data
  274  center that meets all security requirements of the criminal
  275  justice information systems. The report must also include
  276  recommendations on the strategy to be used for creating the law
  277  enforcement data center and timelines for when the center should
  278  be completed and operational.
  279         (5) The task force expires December 31, 2012.
  280         Section 3. Except as otherwise expressly provided in this
  281  act and except for this section, which shall take effect upon
  282  this act becoming a law, this act shall take effect July 1.
  283  2012.