Florida Senate - 2012 (PROPOSED COMMITTEE BILL) SPB 7090
FOR CONSIDERATION By the Committee on Budget
576-01755B-12 20127090__
1 A bill to be entitled
2 An act relating to the state data center system;
3 amending s. 282.201, F.S.; revising the dates that
4 specified agency data centers must be consolidated
5 into a primary data center; deleting obsolete
6 provisions; amending chapter 2011-66, Laws of Florida,
7 relating to the Law Enforcement Consolidation Task
8 Force; requiring that the task force provide
9 additional recommendations relating to the creation of
10 a consolidated law enforcement data center and
11 postponing the expiration of the task force; providing
12 an effective date.
13
14 Be It Enacted by the Legislature of the State of Florida:
15
16 Section 1. Subsection (4) of section 282.201, Florida
17 Statutes, is amended to read:
18 282.201 State data center system; agency duties and
19 limitations.—A state data center system that includes all
20 primary data centers, other nonprimary data centers, and
21 computing facilities, and that provides an enterprise
22 information technology service as defined in s. 282.0041, is
23 established.
24 (4) SCHEDULE FOR CONSOLIDATIONS OF AGENCY DATA CENTERS.—
25 (a) Consolidations of agency data centers shall be made by
26 the date and to the specified primary data center as provided in
27 this section and in accordance with budget adjustments contained
28 in the General Appropriations Act.
29 (b) By December 31, 2011, the following shall be
30 consolidated into the Northwest Regional Data Center:
31 1. The Department of Education’s Knott Data Center in the
32 Turlington Building.
33 2. The Department of Education’s Division of Vocational
34 Rehabilitation.
35 3. The Department of Education’s Division of Blind
36 Services, except for the division’s disaster recovery site in
37 Daytona Beach.
38 4. The FCAT Explorer.
39 5. FACTS.org.
40 (c) During the 2011-2012 fiscal year, the following shall
41 be consolidated into the Southwood Shared Resource Center:
42 1. By September 30, 2011, the Department of Corrections.
43 2. By March 31, 2012, the Department of Transportation’s
44 Burns Building.
45 3. By March 31, 2012, the Department of Transportation’s
46 Survey & Mapping Office.
47 (d) During the 2011-2012 fiscal year, the following shall
48 be consolidated into the Northwood Shared Resource Center:
49 1. By July 1, 2011, the Department of Transportation’s
50 Office of Motor Carrier Compliance.
51 2. By March 31, 2012, the Department of Highway Safety and
52 Motor Vehicles.
53 (e) During the 2012-2013 fiscal year, the following shall
54 be consolidated into the Southwood Shared Resource Center:
55 1. By September 30, 2012, the Division of Emergency
56 Management and the Department of Community Affairs, except for
57 the Emergency Operation Center’s management system in
58 Tallahassee and the Camp Blanding Emergency Operations Center in
59 Starke.
60 2. By September 30, 2012, the Department of Revenue’s
61 Carlton Building and Imaging Center locations.
62 3. By December 31, 2012, the Department of Health’s Test
63 and Development Lab and all remaining data center resources
64 located at the Capital Circle Office Complex.
65 (b)(f) During the 2012-2013 fiscal year, the following
66 shall be consolidated into the Northwood Shared Resource Center:
67 1. By July 1, 2012, the Agency for Health Care
68 Administration.
69 2. By October December 31, 2012, the Department of
70 Environmental Protection’s Palmetto Commons.
71 3. By December 31, 2012, the Department of Health’s Test
72 and Development Lab and all remaining data center resources
73 located at the Capital Circle Office Complex March 30, 2013, the
74 Department of Law Enforcement’s headquarters location.
75 (c) During the 2012-2013 fiscal year, the Department of
76 Revenue’s Carlton Building and Imaging Center locations shall,
77 by September 30, 2012, be consolidated into the Northwest
78 Regional Data Center.
79 (d)(g) During the 2013-2014 fiscal year, the following
80 agencies shall work with the Agency for Enterprise Information
81 Technology to begin preliminary planning for consolidation into
82 a primary data center:
83 1. The Department of the Lottery’s headquarters location.
84 1.2. The Department of Legal Affairs.
85 2.3. The Fish and Wildlife Conservation Commission, except
86 for the commission’s Fish and Wildlife Research Institute in St.
87 Petersburg.
88 3.4. The Executive Office of the Governor.
89 4.5. The Department of Veterans’ Affairs.
90 5.6. The Department of Elderly Affairs.
91 6.7. The Department of Financial Services’ Hartman, Larson,
92 and Fletcher Building Data Centers.
93 7.8. The Department of Agriculture and Consumer Services’
94 Agriculture Management Information Center in the Mayo Building
95 and Division of Licensing.
96 (e)(h) During the 2014-2015 fiscal year, the following
97 agencies shall work with the Agency for Enterprise Information
98 Technology to begin preliminary planning for consolidation into
99 a primary data center:
100 1. The Department of Health’s Jacksonville Lab Data Center.
101 2. The Department of Transportation’s district offices,
102 toll offices, and the District Materials Office.
103 3. The Department of Military Affairs’ Camp Blanding Joint
104 Training Center in Starke.
105 4. The Department of Community Affairs’ Camp Blanding
106 Emergency Operations Center in Starke.
107 5. The Department of Education’s Division of Blind Services
108 disaster recovery site in Daytona Beach.
109 6. The Department of Education’s disaster recovery site at
110 Santa Fe College.
111 7. The Department of the Lottery’s Disaster Recovery Backup
112 Data Center in Orlando.
113 8. The Fish and Wildlife Conservation Commission’s Fish and
114 Wildlife Research Institute in St. Petersburg.
115 9. The Department of Children and Family Services’ Suncoast
116 Data Center in Tampa.
117 10. The Department of Children and Family Services’ Florida
118 State Hospital in Chattahoochee.
119 (f)(i) During the 2015-2016 fiscal year, all computing
120 resources remaining within an agency nonprimary data center or
121 computing facility shall be transferred to a primary data center
122 for consolidation unless otherwise required to remain in the
123 agency for specified financial, technical, or business reasons
124 that must be justified in writing and approved by the Agency for
125 Enterprise Information Technology. Such data centers, computing
126 facilities, and resources must be identified by the Agency for
127 Enterprise Information Technology by October 1, 2014.
128 (g)(j) Any agency that is consolidating agency data centers
129 into a primary data center must execute a new or update an
130 existing service-level agreement within 60 days after the
131 specified consolidation date, as required by s. 282.203, in
132 order to specify the services and levels of service it is to
133 receive from the primary data center as a result of the
134 consolidation. If an agency is unable to execute a service-level
135 agreement by that date, the agency shall submit a report to the
136 Executive Office of the Governor and to the chairs of the
137 legislative appropriations committees within 5 working days
138 after that date which explains the specific issues preventing
139 execution and describing its plan and schedule for resolving
140 those issues.
141 (h)(k) Beginning September 1, 2011, and every 6 months
142 thereafter until data center consolidations are complete, the
143 Agency for Enterprise Information Technology shall provide a
144 status report on the implementation of the consolidations that
145 must be completed during the fiscal year. The report shall be
146 submitted to the Executive Office of the Governor and the chairs
147 of the legislative appropriations committees. The report must,
148 at a minimum, describe:
149 1. Whether the consolidation is on schedule, including
150 progress on achieving the milestones necessary for successful
151 and timely consolidation of scheduled agency data centers and
152 computing facilities; and
153 2. The risks that may affect the progress or outcome of the
154 consolidation and how these risks are being addressed,
155 mitigated, or managed.
156 (i)(l) Each agency identified in this subsection for
157 consolidation into a primary data center shall submit a
158 transition plan to the Agency for Enterprise Information
159 Technology by September 1 of the fiscal year before the fiscal
160 year in which the scheduled consolidation will occur. Transition
161 plans shall be developed in consultation with the appropriate
162 primary data centers and the Agency for Enterprise Information
163 Technology, and must include:
164 1. An inventory of the agency data center’s resources being
165 consolidated, including all hardware, software, staff, and
166 contracted services, and the facility resources performing data
167 center management and operations, security, backup and recovery,
168 disaster recovery, system administration, database
169 administration, system programming, job control, production
170 control, print, storage, technical support, help desk, and
171 managed services, but excluding application development;
172 2. A description of the level of services needed to meet
173 the technical and operational requirements of the platforms
174 being consolidated and an estimate of the primary data center’s
175 cost for the provision of such services;
176 3. A description of resources for computing services
177 proposed to remain in the department;
178 4. A timetable with significant milestones for the
179 completion of the consolidation; and
180 5. The specific recurring and nonrecurring budget
181 adjustments of budget resources by appropriation category into
182 the appropriate data processing category pursuant to the
183 legislative budget instructions in s. 216.023 necessary to
184 support agency costs for the transfer.
185 (j)(m) Each primary data center shall develop a transition
186 plan for absorbing the transfer of agency data center resources
187 based upon the timetables for transition as provided in this
188 subsection. The plan shall be submitted to the Agency for
189 Enterprise Information Technology, the Executive Office of the
190 Governor, and the chairs of the legislative appropriations
191 committees by September 30 of the fiscal year before the fiscal
192 year in which the scheduled consolidations will occur. Each plan
193 must include:
194 1. An estimate of the cost to provide data center services
195 for each agency scheduled for consolidation;
196 2. A staffing plan that identifies the projected staffing
197 needs and requirements based on the estimated workload
198 identified in the agency transition plan;
199 3. The fiscal year adjustments to budget categories in
200 order to absorb the transfer of agency data center resources
201 pursuant to the legislative budget request instructions provided
202 in s. 216.023;
203 4. An analysis of the cost effects resulting from the
204 planned consolidations on existing agency customers; and
205 5. A description of any issues that must be resolved in
206 order to accomplish as efficiently and effectively as possible
207 all consolidations required during the fiscal year.
208 (k)(n) The Agency for Enterprise Information Technology
209 shall develop a comprehensive transition plan, which shall be
210 submitted by October 15th of the fiscal year before the fiscal
211 year in which the scheduled consolidations will occur to each
212 primary data center, to the Executive Office of the Governor,
213 and the chairs of the legislative appropriations committees. The
214 transition plan shall be developed in consultation with agencies
215 submitting agency transition plans and with the affected primary
216 data centers. The comprehensive transition plan must include:
217 1. Recommendations for accomplishing the proposed
218 transitions as efficiently and effectively as possible with
219 minimal disruption to customer agency business processes;
220 2. Strategies to minimize risks associated with any of the
221 proposed consolidations;
222 3. A compilation of the agency transition plans submitted
223 by agencies scheduled for consolidation for the following fiscal
224 year; and
225 4. Revisions to any budget adjustments provided in the
226 agency or primary data center transition plans.
227 (l)(o) Any agency data center scheduled for consolidation
228 after the 2011-2012 fiscal year may consolidate into a primary
229 data center before its scheduled date contingent upon the
230 approval of the Agency for Enterprise Information Technology.
231 Section 2. Effective upon this act becoming a law,
232 subsection (3) of section 31 of chapter 2011-66, Laws of
233 Florida, is amended, and subsections (4) and (5) are added to
234 that section, to read:
235 Section 31. Effective July 1, 2011, a Law Enforcement
236 Consolidation Task Force is created.
237 (3) The task force shall evaluate any duplication of law
238 enforcement functions throughout state government and identify
239 any functions that are appropriate for possible consolidation.
240 The task force shall also evaluate administrative functions,
241 including, but not limited to, accreditation, training, legal
242 representation, vehicle fleets, aircraft, civilian-support
243 staffing, information technology, and geographic regions,
244 districts, or troops currently in use. The task force shall also
245 evaluate whether the Florida Highway Patrol should limit its
246 jurisdiction, except while in fresh pursuit, to the State
247 Highway System or the Florida Intrastate Highway System. If the
248 task force concludes that any state law enforcement
249 consolidation is appropriate, the task force shall make
250 recommendations and submit a plan to consolidate those state law
251 enforcement responsibilities. Any plan submitted must include
252 recommendations on the methodology to be used to achieve any
253 state law enforcement consolidation recommended by the task
254 force by June 30, 2013. The task force shall submit to the
255 President of the Senate and the Speaker of the House of
256 Representatives a report that which includes any recommendations
257 and plan developed by the task force by December 31, 2011. The
258 task force expires June 30, 2012.
259 (4) By October 31, 2012, the task force shall submit a
260 report to the Governor, the President of the Senate, and the
261 Speaker of the House of Representatives which makes
262 recommendations relating to the creation of a consolidated law
263 enforcement data center environment that acknowledges the unique
264 requirements of state law enforcement systems in the support of
265 public safety. The report’s recommendations should align with
266 the original recommendations of the law enforcement
267 consolidation task force which combine state law enforcement
268 systems across the law enforcement enterprise. The report must
269 recommend the location and operation of a law enforcement data
270 center that meets all security requirements of the criminal
271 justice information systems. The report must also include
272 recommendations on the strategy to be used for creating the law
273 enforcement data center and timelines for when the center should
274 be completed and operational.
275 (5) The task force expires December 31, 2012.
276 Section 3. Except as otherwise expressly provided in this
277 act and except for this section, which shall take effect upon
278 this act becoming a law, this act shall take effect July 1.
279 2012.