Florida Senate - 2013 COMMITTEE AMENDMENT Bill No. SB 1004 Barcode 493392 LEGISLATIVE ACTION Senate . House Comm: RCS . 04/02/2013 . . . . ————————————————————————————————————————————————————————————————— ————————————————————————————————————————————————————————————————— The Committee on Governmental Oversight and Accountability (Hays) recommended the following: 1 Senate Amendment (with title amendment) 2 3 Delete everything after the enacting clause 4 and insert: 5 Section 1. Public data inventory.— 6 (1) As used in this section, the term: 7 (a) “Agency” means any committee, unit, or office of the 8 legislative branch of government as described in chapter 11, 9 Florida Statutes, any commission, unit, or office of the 10 executive branch of government as described in chapter 14, 11 Florida Statutes, and any agency as described in chapter 20, 12 Florida Statutes. 13 (b) “Department” means the Department of State. 14 (c) “Public data” means any document, paper, letter, map, 15 book, tape, photograph, film, sound recording, data processing 16 software, or other material, regardless of the physical form, 17 characteristics, or means of transmission, made or received 18 pursuant to law or in connection with the transaction of 19 official business by an agency. 20 (2) Each agency shall submit an inventory of all public 21 data in its custody to the President of the Senate, the Speaker 22 of the House of Representatives, and the Secretary of State by 23 January 1, 2014, and every 6 months thereafter. The department 24 may develop guidelines for the processing and submission of 25 public data inventories. Each inventory shall include the 26 following information for each type or category of data held by 27 the agency: 28 (a) A description of the data, including a record layout. 29 (b) The format, source, quality, and accuracy of the data. 30 (c) Whether the data is currently available to the public 31 without a public records request, and, if it is available, the 32 format and venue in which it is available. 33 (d) A description of data not currently available to the 34 public without a public records request, but which the agency 35 recommends be made publicly available. 36 (e) A description of all data that is confidential or 37 exempt from s. 119.07(1), Florida Statutes, or s. 24(a), Art. I 38 of the State Constitution and the statutory citations that make 39 such data confidential or exempt. 40 (f) An explanation of any data-sharing activities with any 41 other agency. 42 (3) The department may use fees collected and deposited 43 into the Records Management Trust Fund for the purpose of paying 44 for costs incurred by the department in administering this 45 section. 46 (4) The department may adopt rules to implement and 47 administer this section. 48 Section 2. This act shall take effect July 1, 2013. 49 50 ================= T I T L E A M E N D M E N T ================ 51 And the title is amended as follows: 52 Delete everything before the enacting clause 53 and insert: 54 A bill to be entitled 55 An act relating to public data; providing definitions; 56 requiring each agency to submit an inventory in its 57 custody to specified persons; specifying the 58 information that must be included in each inventory; 59 authorizing the Department of State to use fees 60 collected and deposited in the Records Management 61 Trust Fund for certain purposes; granting rulemaking 62 authority to the department; providing an effective 63 date.