Florida Senate - 2013                        COMMITTEE AMENDMENT
       Bill No. SB 1004
                                Barcode 493392                          
                              LEGISLATIVE ACTION                        
                    Senate             .             House              
                  Comm: RCS            .                                
                  04/02/2013           .                                

       The Committee on Governmental Oversight and Accountability
       (Hays) recommended the following:
    1         Senate Amendment (with title amendment)
    3         Delete everything after the enacting clause
    4  and insert:
    5         Section 1. Public data inventory.—
    6         (1) As used in this section, the term:
    7         (a) “Agency” means any committee, unit, or office of the
    8  legislative branch of government as described in chapter 11,
    9  Florida Statutes, any commission, unit, or office of the
   10  executive branch of government as described in chapter 14,
   11  Florida Statutes, and any agency as described in chapter 20,
   12  Florida Statutes.
   13         (b) “Department” means the Department of State.
   14         (c) “Public data” means any document, paper, letter, map,
   15  book, tape, photograph, film, sound recording, data processing
   16  software, or other material, regardless of the physical form,
   17  characteristics, or means of transmission, made or received
   18  pursuant to law or in connection with the transaction of
   19  official business by an agency.
   20         (2) Each agency shall submit an inventory of all public
   21  data in its custody to the President of the Senate, the Speaker
   22  of the House of Representatives, and the Secretary of State by
   23  January 1, 2014, and every 6 months thereafter. The department
   24  may develop guidelines for the processing and submission of
   25  public data inventories. Each inventory shall include the
   26  following information for each type or category of data held by
   27  the agency:
   28         (a) A description of the data, including a record layout.
   29         (b) The format, source, quality, and accuracy of the data.
   30         (c) Whether the data is currently available to the public
   31  without a public records request, and, if it is available, the
   32  format and venue in which it is available.
   33         (d) A description of data not currently available to the
   34  public without a public records request, but which the agency
   35  recommends be made publicly available.
   36         (e) A description of all data that is confidential or
   37  exempt from s. 119.07(1), Florida Statutes, or s. 24(a), Art. I
   38  of the State Constitution and the statutory citations that make
   39  such data confidential or exempt.
   40         (f) An explanation of any data-sharing activities with any
   41  other agency.
   42         (3) The department may use fees collected and deposited
   43  into the Records Management Trust Fund for the purpose of paying
   44  for costs incurred by the department in administering this
   45  section.
   46         (4) The department may adopt rules to implement and
   47  administer this section.
   48         Section 2. This act shall take effect July 1, 2013.
   50  ================= T I T L E  A M E N D M E N T ================
   51         And the title is amended as follows:
   52         Delete everything before the enacting clause
   53  and insert:
   54                        A bill to be entitled                      
   55         An act relating to public data; providing definitions;
   56         requiring each agency to submit an inventory in its
   57         custody to specified persons; specifying the
   58         information that must be included in each inventory;
   59         authorizing the Department of State to use fees
   60         collected and deposited in the Records Management
   61         Trust Fund for certain purposes; granting rulemaking
   62         authority to the department; providing an effective
   63         date.