Florida Senate - 2013                                    SB 1004
       By Senator Brandes
       22-00823A-13                                          20131004__
    1                        A bill to be entitled                      
    2         An act relating to public data; providing definitions;
    3         requiring each agency to submit an inventory of public
    4         data in its custody to the Secretary of State;
    5         specifying the information that must be included in
    6         each inventory; requiring the Secretary of State to
    7         establish a website by a specified date; establishing
    8         website requirements; authorizing the Department of
    9         State to use fees collected and deposited in the
   10         Records Management Trust Fund to pay for the
   11         administration of the website; granting rulemaking
   12         authority to the department; providing an effective
   13         date.
   15  Be It Enacted by the Legislature of the State of Florida:
   17         Section 1. Public data inventory.—
   18         (1) As used in this section, the term:
   19         (a) “Agency” means any committee, unit, or office of the
   20  legislative branch of government as described in chapter 11, an
   21  agency as described in chapter 20, and any government entity
   22  under chapters 25, 26, 27, 28, 30, 34, and 35, Florida Statutes.
   23         (b) “Public data” means any public record made or received
   24  in connection with the official business of an agency, unless
   25  otherwise made confidential or exempt pursuant to law.
   26         (2) Each agency shall submit an inventory of all public
   27  data in its custody to the Secretary of State by July 1, 2014,
   28  and every 6 months thereafter. The Secretary of State may
   29  develop guidelines for the processing and submission of public
   30  data inventories. Each inventory shall include the following
   31  information for each type or category of data held by the
   32  agency:
   33         (a) A description of the data, including a record layout.
   34         (b) The format, source, quality, and accuracy of the data.
   35         (c) Whether the data is currently available to the public
   36  without a public records request pursuant to chapter 119,
   37  Florida Statutes, and, if it is available, the format and venue
   38  in which it is available.
   39         (d) A description of data not currently available to the
   40  public without a public records request pursuant to chapter 119,
   41  Florida Statutes, but which the agency recommends be made
   42  publicly available.
   43         (e) A description of all data that is confidential or
   44  exempt from the requirements of s. 119.07(1), Florida Statutes,
   45  and s. 24(a), Art. I of the State Constitution and the statutory
   46  citations that make such data confidential or exempt.
   47         (f) An explanation of any data-sharing activities with any
   48  other agency.
   49         (3) The Secretary of State shall establish a website on
   50  which the inventories of public data shall be posted by January
   51  1, 2015. The website shall, at a minimum, include:
   52         (a) For each agency, the information required under
   53  paragraph (2)(a).
   54         (b) The relationship of the data reported by one agency to
   55  another agency’s data, including, but not limited to,
   56  dependence, association, commonality, similarity, and affinity.
   57         (c) A comparison of existing data distribution methods.
   58         (4) The Department of State may use fees collected and
   59  deposited into the Records Management Trust Fund for the purpose
   60  of paying for costs incurred by the department in administering
   61  this section.
   62         (5) The department may adopt rules to implement and
   63  administer this section.
   64         Section 2. This act shall take effect July 1, 2013.