Florida Senate - 2013 CS for SB 1004 By the Committee on Governmental Oversight and Accountability; and Senator Brandes 585-03446-13 20131004c1 1 A bill to be entitled 2 An act relating to public data; providing definitions; 3 requiring each agency to submit an inventory in its 4 custody to specified persons; specifying the 5 information that must be included in each inventory; 6 authorizing the Department of State to use fees 7 collected and deposited in the Records Management 8 Trust Fund for certain purposes; granting rulemaking 9 authority to the department; providing an effective 10 date. 11 12 Be It Enacted by the Legislature of the State of Florida: 13 14 Section 1. Public data inventory.— 15 (1) As used in this section, the term: 16 (a) “Agency” means any committee, unit, or office of the 17 legislative branch of government as described in chapter 11, 18 Florida Statutes, any commission, unit, or office of the 19 executive branch of government as described in chapter 14, 20 Florida Statutes, and any agency as described in chapter 20, 21 Florida Statutes. 22 (b) “Department” means the Department of State. 23 (c) “Public data” means any document, paper, letter, map, 24 book, tape, photograph, film, sound recording, data processing 25 software, or other material, regardless of the physical form, 26 characteristics, or means of transmission, made or received 27 pursuant to law or in connection with the transaction of 28 official business by an agency. 29 (2) Each agency shall submit an inventory of all public 30 data in its custody to the President of the Senate, the Speaker 31 of the House of Representatives, and the Secretary of State by 32 January 1, 2014, and every 6 months thereafter. The department 33 may develop guidelines for the processing and submission of 34 public data inventories. Each inventory shall include the 35 following information for each type or category of data held by 36 the agency: 37 (a) A description of the data, including a record layout. 38 (b) The format, source, quality, and accuracy of the data. 39 (c) Whether the data is currently available to the public 40 without a public records request, and, if it is available, the 41 format and venue in which it is available. 42 (d) A description of data not currently available to the 43 public without a public records request, but which the agency 44 recommends be made publicly available. 45 (e) A description of all data that is confidential or 46 exempt from s. 119.07(1), Florida Statutes, or s. 24(a), Art. I 47 of the State Constitution and the statutory citations that make 48 such data confidential or exempt. 49 (f) An explanation of any data-sharing activities with any 50 other agency. 51 (3) The department may use fees collected and deposited 52 into the Records Management Trust Fund for the purpose of paying 53 for costs incurred by the department in administering this 54 section. 55 (4) The department may adopt rules to implement and 56 administer this section. 57 Section 2. This act shall take effect July 1, 2013.