Florida Senate - 2018                        COMMITTEE AMENDMENT
       Bill No. CS for SB 354
       
       
       
       
       
       
                                Ì703092ÉÎ703092                         
       
                              LEGISLATIVE ACTION                        
                    Senate             .             House              
                  Comm: RCS            .                                
                  03/02/2018           .                                
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       The Committee on Appropriations (Stargel) recommended the
       following:
       
    1         Senate Amendment to Amendment (522564) (with directory and
    2  title amendments)
    3  
    4         Delete lines 311 - 333
    5  and insert:
    6         (9) RULES.—
    7         (c) The Department of Management Services may adopt rules
    8  to administer the provisions of this section relating to the
    9  statewide travel management system.
   10         (16) STATEWIDE TRAVEL MANAGEMENT SYSTEM.—
   11         (a) For purposes of this subsection, the term:
   12         1. “Local constitutional officer” includes sheriffs, tax
   13  collectors, property appraisers, supervisors of elections,
   14  clerks of the circuit court, county commissioners, district
   15  school board members, and superintendents of schools.
   16         2. “Reporting entity” includes each municipality, county,
   17  local constitutional officer, county school district, state
   18  college, state university, and water management district.
   19         3. “Statewide travel management system” means the system
   20  used by the Department of Management Services to:
   21         a. Collect and store information relating to public officer
   22  or employee travel information.
   23         b. Standardize and automate agency travel management.
   24         c. Allow for travel planning and approval, expense
   25  reporting, and reimbursement.
   26         d. Allow travel information queries.
   27         (b) Each executive branch state government agency and the
   28  judicial branch must report on the statewide travel management
   29  system all public officer and employee travel information,
   30  including, but not limited to, name and position title, purpose
   31  of travel, dates and location of travel, mode of travel,
   32  confirmation from the head of the agency or designee
   33  authorization if required, and total travel cost.
   34         1. Each executive branch state government agency and the
   35  judicial branch must use the statewide travel management system
   36  for purposes of travel authorization and reimbursement.
   37         2. By November 1, 2018, the Department of Management
   38  Services shall make available to the public all travel reports
   39  posted on the statewide travel management system for executive
   40  branch state government agencies and the judicial branch.
   41         (c) Each reporting entity must post on the statewide travel
   42  management system information relating to all travel resulting
   43  in an overnight stay for public officers and employees,
   44  including, but not limited to, name and position title, purpose
   45  of travel, dates and location of travel, mode of travel, and
   46  total travel costs.
   47         1. Each reporting entity shall post one travel report per
   48  entity. A local constitutional officer may post a separate
   49  travel report from the respective county travel report.
   50         2. Every month, each reporting entity shall post a travel
   51  report for the previous month.
   52         3. The Department of Management Services shall provide a
   53  format and method for reporting entities to post travel reports.
   54         4. No later than November 1, 2019, each reporting entity
   55  shall post monthly travel reports relating to all travel
   56  resulting in an overnight stay for public officers and
   57  employees.
   58         5. Beginning December 1, 2019, the Department of Management
   59  Services shall make available to the public all travel reports
   60  for reporting entities which are in the statewide travel
   61  management system.
   62         6. The requirements of this paragraph are contingent upon
   63  the Legislature appropriating at least $5.4 million to the
   64  Department of Management Services for the 2018-2019 fiscal year
   65  to implement the system for the reporting entities.
   66         (d) Travel reports made available on the statewide travel
   67  management system may not reveal information made confidential
   68  and exempt or exempt by law.
   69         1. A reporting entity must redact confidential and exempt
   70  or exempt information from a travel report before posting the
   71  report on the statewide travel management system. If the
   72  reporting entity becomes aware that an improperly redacted
   73  travel report has been posted, the entity must notify the
   74  Department of Management Services and immediately request
   75  removal of the travel report from the statewide travel
   76  management system. Within 7 business days of becoming aware that
   77  an improperly redacted travel report has been posted, the entity
   78  must post a properly redacted travel report on the statewide
   79  travel management system.
   80         2. The Secretary of Management Services or an officer, an
   81  employee, or a contractor of the department is not responsible
   82  for redacting confidential and exempt or exempt information from
   83  a travel report posted on the statewide travel management
   84  system.
   85         3. The posting of travel reports on the statewide travel
   86  management system or the provision of information on a website
   87  for public viewing and downloading does not supersede the duty
   88  of a reporting entity to respond to a public records request or
   89  subpoena for the information.
   90         Section 6. The Legislature finds that a proper and
   91  legitimate state purpose is served when the travel records of
   92  state and local employees are transparent to members of the
   93  public. Therefore, the Legislature determines and declares that
   94  this act fulfills an important state interest.
   95  
   96  ====== D I R E C T O R Y  C L A U S E  A M E N D M E N T ======
   97  And the directory clause is amended as follows:
   98         Delete line 267
   99  and insert:
  100  Statutes, is amended, paragraph (c) is added to subsection (9)
  101  of that section, and subsection (16) is added to that
  102  
  103  ================= T I T L E  A M E N D M E N T ================
  104  And the title is amended as follows:
  105         Delete lines 1531 - 1537
  106  and insert:
  107         authorizing the Department of Management Services to
  108         adopt rules for specified purposes; providing
  109         definitions; requiring executive branch state
  110         government agencies and the judicial branch to report
  111         certain travel information of public officers and
  112         employees in the statewide travel management system;
  113         requiring executive branch state government agencies
  114         and the judicial branch to use the statewide travel
  115         management system for certain purposes; requiring the
  116         Department of Management Services to make certain
  117         travel reports available to the public by a specified
  118         date; prescribing reporting requirements for the
  119         statewide travel management system for certain
  120         reporting entities; specifying that certain reporting
  121         requirements are contingent upon funding by the
  122         Legislature; specifying that travel reports may not
  123         reveal information confidential and exempt or exempt
  124         from public records requirements; providing for the
  125         redaction of such information from travel reports;
  126         specifying that the Secretary of Management Services
  127         or the Department of Management Services is not
  128         responsible for redacting such portions of travel
  129         reports; providing for construction; providing a
  130         declaration of important state interest; amending ss.