Florida Senate - 2025 SB 1376
By Senator Collins
14-00797-25 20251376__
1 A bill to be entitled
2 An act relating to state purchasing; requiring the
3 Department of Management Services to prepare an
4 inventory of all state agency-owned motor vehicles,
5 maintenance facilities, and fuel depots by a specified
6 date; requiring the department to submit the inventory
7 to the Governor and the Legislature; providing
8 requirements for the inventory; requiring state
9 agencies to cooperate with the department in compiling
10 the inventory; creating the Bulk Vehicle Purchase
11 Pilot Program within the department for a specified
12 purpose; requiring the department annually to complete
13 a report to submit to the Governor and the
14 Legislature; providing requirements for the report;
15 requiring the department to work with state agencies
16 and other branches of state government to define
17 certain specifications for vehicle categories;
18 requiring the department to competitively procure
19 vehicles, subject to certain requirements and
20 limitations; authorizing the department to either
21 terminate or accelerate implementation of the pilot
22 program if certain conditions exist; authorizing the
23 department to adopt rules; creating the Fleet
24 Operations Management Pilot Program within the
25 department for a specified purpose; requiring the
26 department to competitively procure and contract with
27 a vendor or contractor for certain fleet operations
28 services, subject to requirements and limitations;
29 requiring certain actions by the department and other
30 participating state entities in the administration of
31 the pilot program; requiring the department annually
32 to compile a report and evaluation regarding the pilot
33 program to submit to the Governor and the Legislature;
34 authorizing the department to either terminate or
35 accelerate implementation of the pilot program if
36 certain conditions exist; providing an effective date.
37
38 Be It Enacted by the Legislature of the State of Florida:
39
40 Section 1. Statewide inventory.—
41 (1) The Department of Management Services shall prepare an
42 inventory of all state agency-owned motor vehicles, maintenance
43 facilities, and fuel depots. By December 31, 2025, the
44 department shall submit the inventory to the Governor, the
45 President of the Senate, and the Speaker of the House of
46 Representatives.
47 (2) The inventory must, at a minimum, provide the
48 following:
49 (a) The entity that owns each state-owned motor vehicle,
50 maintenance facility, and fuel depot.
51 (b) The entity in possession of each state-owned motor
52 vehicle, maintenance facility, and fuel depot.
53 (c) The estimated annual operating and other costs of all
54 state-owned motor vehicles, maintenance facilities, and fuel
55 depots.
56 (d) The number of full-time equivalent and other-personal
57 services positions assigned to operate and maintain each state
58 owned maintenance facility and fuel depot.
59 (e) The physical address for the location of all state
60 owned motor vehicles, maintenance facilities, and fuel depots.
61 (3) Each state agency shall provide any information
62 requested by the Department of Management Services necessary to
63 complete the inventory.
64 Section 2. Bulk Vehicle Purchase Pilot Program.—
65 (1) There is created within the Department of Management
66 Services the Bulk Vehicle Purchase Pilot Program. The purpose of
67 the pilot program is to assess, in practice, the cost savings
68 through a direct bulk purchase program for the acquisition of
69 state motor vehicles.
70 (2) The Department of Management Services shall administer
71 the Bulk Vehicle Purchase Pilot Program.
72 (3) The Department of Management Services shall identify
73 and report the projected vehicle purchasing needs of state
74 agencies, the Legislature, and the judicial branch over the
75 subsequent 5 years. The report must be submitted to the
76 Governor, the President of the Senate, and the Speaker of the
77 House of Representatives by December 31, 2025, and by each
78 December 31 thereafter for the duration of the pilot program.
79 The report must, at a minimum, include the following:
80 (a) The category of each vehicle;
81 (b) The agency requesting each vehicle;
82 (c) The specifications for each vehicle category and subset
83 thereof, at the discretion of the Department of Management
84 Services; and
85 (d) The expected useful life of each vehicle as stated in
86 the Minimum Equipment Replacement Criteria set forth by the
87 Department of Management Services.
88 (4) The Department of Management Services shall work with
89 state agencies, the Legislature, and the judicial branch to
90 define a common set of specifications for each vehicle category
91 and, in the department’s discretion after consultation with
92 state agencies, the Legislature, and the judicial branch, may
93 define subsets of vehicle categories with common specifications
94 to meet agency needs.
95 (5) Notwithstanding s. 320.645, Florida Statutes, the
96 Department of Management Services shall competitively procure,
97 either through dealerships or direct from motor vehicle
98 manufacturers, the vehicles identified in the report in
99 subsection (3) in accordance with the specifications agreed to
100 pursuant to subsection (4). The department shall consider a
101 variety of factors, such as price, vehicle quality, timeliness
102 of delivery, residual value, and discounts offered, to assess
103 the value to the state. Purchases must be carried out by budget
104 transfers from each participating state agency, the Legislature,
105 and the judicial branch to the Department of Management
106 Services, which shall make a single purchase for each set of
107 vehicles.
108 (6) The Department of Management Services may terminate the
109 pilot program if its findings or economic models indicate the
110 pilot program will not result in significant cost savings to the
111 state by July 1, 2028. The department may also accelerate the
112 implementation of the pilot program if cost savings justify an
113 accelerated implementation.
114 (7) The Department of Management Services may adopt any
115 rules necessary to administer the pilot program.
116 Section 3. Fleet Operations Management Pilot Program.—
117 (1) There is created within the Department of Management
118 Services the Fleet Operations Management Pilot Program. The
119 purpose of the pilot program is to assess the potential for cost
120 savings through a contract with a vendor or contractor for
121 privatizing the management and maintenance of state-owned motor
122 vehicles, maintenance facilities, and fuel operations.
123 (2) The Department of Management Services shall administer
124 the pilot program. The department shall competitively procure
125 and contract with a vendor or contractor for privatizing state
126 owned motor vehicle management and maintenance, maintenance
127 facilities, and fuel operations for selected state entities. Any
128 contract with a vendor or contractor for the pilot program must
129 be competitively bid every 5 years. Any data that relates to the
130 contract must be stored in at least one common format approved
131 by the department, and such data remains the property of the
132 state. Any vehicle-monitoring hardware installed in a state
133 owned motor vehicle must, to the extent feasible, be based on
134 cost and value to the state relative to proprietary technologies
135 that are specific to a vendor or contractor.
136 (3) For each state entity selected by the Department of
137 Management Services for inclusion in the pilot program, the
138 department shall establish an average baseline of costs
139 associated with state-owned motor vehicles, motor vehicle
140 acquisitions and disposition, maintenance facilities, and fuel
141 operations using the previous 3 fiscal years for the state
142 entity.
143 (4) By October 1, 2026, the Department of Management
144 Services and three state entities selected by the department
145 shall use the competitively procured contract selected by the
146 department for privatizing the management and maintenance of
147 state-owned motor vehicles, maintenance facilities, and fuel
148 operations. Each state entity selected shall provide any
149 information requested by the department necessary for
150 privatizing the management and maintenance of existing state
151 owned motor vehicles, maintenance facilities, fuel operations,
152 and any full-time equivalent and other-personal-services
153 positions assigned to operate and maintain each state-owned
154 maintenance facility and fuel operation.
155 (5) By October 1, 2027, the Department of Management
156 Services shall evaluate and identify additional state entities
157 to use the competitively procured contract selected by the
158 department for privatizing the management and maintenance of
159 state-owned motor vehicles, maintenance facilities, and fuel
160 operations. Each state entity selected shall provide any
161 information requested by the department necessary for
162 privatizing the management and maintenance of existing state
163 owned motor vehicles, maintenance facilities, fuel operations,
164 and any full-time equivalent and other-personal-services
165 positions assigned to operate and maintain each state-owned
166 maintenance facility and fuel operation.
167 (6) By October 1, 2028, the Department of Management
168 Services shall evaluate and identify additional state entities
169 who shall use the competitively procured contract selected by
170 the department for privatizing the management and maintenance of
171 state-owned motor vehicles, maintenance facilities, and fuel
172 operations. Each state entity shall provide any information
173 requested by the department necessary for privatizing the
174 management of existing state-owned motor vehicles, motor vehicle
175 acquisitions and disposition, maintenance facilities, fuel
176 operations, and any full-time equivalent and other-personal
177 services positions assigned to operate and maintain each state
178 owned maintenance facility and fuel operation.
179 (7) Beginning September 1, 2027, and each year thereafter
180 for the duration of the pilot program, the Department of
181 Management Services shall compile a report and evaluation
182 detailing the status of the program, including an assessment of
183 its successes and failures, impact to full-time equivalent and
184 other-personal-services positions, and cost savings, if any, and
185 submit such report, along with a list of its findings and
186 recommendations regarding the pilot program, to the Governor,
187 the President of the Senate, and the Speaker of the House of
188 Representatives.
189 (8) The Department of Management Services may terminate the
190 pilot program and any vendor or contractor contracts if its
191 findings or economic models indicate the pilot program will not
192 result in cost savings to the state greater than the cost of the
193 management and maintenance contract by July 1, 2028. The
194 department may also accelerate the implementation of the pilot
195 program if cost savings justify an accelerated implementation.
196 Section 4. This act shall take effect upon becoming a law.