2012 Florida Statutes
Comprehensive state-owned real property system.
“Implementation of the comprehensive state-owned real property system.—
“(1) The development of the comprehensive state-owned real property system must be composed of the following implementation timeframes and initial deliverables:
“(a) By November 1, 2010, the Department of Environmental Protection shall submit an updated feasibility study for the Lands Inventory Tracking System, which shall include in its scope the comprehensive state-owned real property system. The feasibility study shall be submitted to the Governor, the President of the Senate, and the Speaker of the House of Representatives.
“(b) By February 1, 2011, the executive steering committee shall complete the business process analysis and documentation of both the detailed system requirements and the overall system architecture and submit this information to the Governor, the President of the Senate, and the Speaker of the House of Representatives.
“(c) By March 1, 2011, the facility inventory components of the comprehensive state-owned real property system must be fully operational.
“(d) By September 1, 2012, the remaining real property and land inventory components of the comprehensive state-owned real property system must be fully operational.
“(e) Within 12 months after the comprehensive system becomes operational, state agencies shall retire any real property databases or systems that duplicate the functionality or capability of the comprehensive system unless such systems are specifically required by law.
“(2) The Department of Environmental Protection shall implement the project governance structure until such time as the comprehensive state-owned real property system is successfully completed, suspended, or terminated.
“(3) The project sponsor for the comprehensive state-owned real property system is the Secretary of Environmental Protection or an appointed designee.
“(4) The project shall be governed by an executive steering committee composed of the following voting members or their designees:
“(a) The Secretary of Environmental Protection, who shall serve as chair of the committee.
“(b) The executive director or secretary of the Department of Management Services.
“(c) The executive director of the Department of Revenue.
“(d) The Chief Financial Officer.
“(e) A property appraiser appointed by the Florida Association of Property Appraisers, Inc.
“(f) A property appraiser appointed by the Property Appraisers’ Association of Florida, Inc.
“(g) The executive director of the Agency for Enterprise Information Technology.
“(5) The executive steering committee shall take action by majority vote of its members and has the overall management responsibility for ensuring that the system meets the main business objectives identified in s. 216.0153(2), Florida Statutes. The executive steering committee is specifically responsible for:
“(a) Providing management direction and support to the project management team.
“(b) Reviewing, approving, or disapproving project deliverables and any changes to the project’s scope, schedule, or costs.
“(c) Preparing an update to the feasibility study for the Lands Inventory Tracking System, including the scope of the real property system. The feasibility study shall include, but need not be limited to, a description of the overall scope of the comprehensive state-owned real property system. In determining the overall scope, the study shall address whether a single, comprehensive database of state-owned real property should replace existing real property databases and whether the comprehensive real property system should accept data from and send data to existing databases. The feasibility study update shall comply with the Schedule IV-B guidelines for the 2010-2011 fiscal year, published by the Technology Review Workgroup pursuant to s. 216.023, Florida Statutes.
“1. At a minimum, the following database systems shall be included in this review and analysis:
“a. The Public Lands Inventory of the Department of Environmental Protection, the statewide public lands inventory, the Board of Trustees Land Document Systems, and the Lands Information Tracking System.
“b. The property tax rolls of the Department of Revenue.
“c. The state facilities inventory of the Department of Management Services.
“d. The risk management database of the Department of Financial Services.
“2. Further functions must include:
“a. Identification of the role and responsibilities of the county property appraisers in a comprehensive system of state-owned real property which includes the integration of their real property data.
“b. A description of the methods for maintaining and updating the system and conducting strategic analyses, including valuation and real property surplus or disposition analysis.
“c. Specifications describing all functional and technical requirements of the comprehensive system.
“d. Reliable estimates of the initial and ongoing state and local effort required to implement the comprehensive system of state-owned real property.
“e. Identification of the business processes that county property appraisers and state agencies will use to keep the comprehensive system data complete, current, and accurate.
“f. Identification of state agency system usage requirements and responsibilities.
“g. Cost-benefit analysis documenting the specific direct and indirect costs, savings, and qualitative and quantitative benefits involved in or resulting from the implementation of the comprehensive state-owned real property system.
“(d) Identifying and recommending to the Governor and the chair of the House Full Appropriations Council on General Government & Health Care and the chair of the Senate Policy and Steering Committee on Ways and Means any fiscal and substantive policy changes that are needed to implement and maintain the comprehensive system as documented in the feasibility study.
“(6) The project management team shall be established no later than 30 days after this act becomes law and shall work under the direction of the executive steering committee. A memorandum of agreement between the Department of Environmental Protection, the Department of Management Services, the Department of Revenue, and the Department of Financial Services may be executed to clearly define the roles and responsibilities of the project management team. The project management team must be headed by a full-time project manager and consist of senior managers and personnel appointed by members of the executive steering committee. The project management team is responsible for:
“(a) Providing daily planning, management, and implementation resources and capabilities for the project.
“(b) Developing an operational work plan for the project and providing to the executive steering committee proposed updates to the work plan whenever necessary. The plan must specify project milestones, deliverables, a development and implementation schedule, and expenditures necessary to achieve the main objectives identified in s. 216.0153(2), Florida Statutes.
“(c) Submitting written monthly project status reports to the executive steering committee which describe:
“1. Planned project costs versus actual project costs.
“2. Completion status of major milestones and deliverables according to the project schedule.
“3. Any issues requiring resolution, the proposed resolution for the issues, and information regarding the status of the resolution.
“4. Specific risks that must be managed and methods for their management.
“5. Recommendations for necessary changes in the project’s scope, schedule, or costs. All recommendations must be reviewed by project stakeholders before submission to the executive steering committee in order to ensure that the recommendations meet required acceptance criteria.
“(d) Preparing the feasibility study required in subsection (1) under the direction of the executive steering committee.
“(e) Preparing project work plans and project status reports, which shall also be provided to the Governor and the chair of the House Full Appropriations Council on General Government & Health Care and the chair of the Senate Policy and Steering Committee on Ways and Means.”