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The Florida Senate

2019 Florida Statutes

Title X PUBLIC OFFICERS, EMPLOYEES, AND RECORDS
Chapter 117 NOTARIES PUBLIC Entire Chapter
SECTION 255
Use of electronic journal, signature, and seal.
F.S. 117.255
117.255 Use of electronic journal, signature, and seal.—An online notary public shall:
(1) Take reasonable steps to ensure that any registered device used to create an electronic seal is current and has not been revoked or terminated by the issuing or registering authority of the device.
(2) Keep the electronic journal and electronic seal secure and under his or her sole control, which includes access protection using passwords or codes under control of the online notary public. The online notary public may not allow another person to use the online notary public’s electronic journal, electronic signature, or electronic seal, other than a RON service provider or other authorized person providing services to an online notary public to facilitate performance of online notarizations.
(3) Attach or logically associate the electronic signature and seal to the electronic notarial certificate of an electronic record in a manner that is capable of independent verification using tamper-evident technology that renders any subsequent change or modification to the electronic record evident.
(4) Notify an appropriate law enforcement agency and the Department of State of any unauthorized use of or compromise to the security of the electronic journal, official electronic signature, or electronic seal within 7 days after discovery of such unauthorized use or compromise to security.
(5) Make electronic copies, upon request, of the pertinent entries in the electronic journal and provide access to the related audio-video communication recordings to the following persons:
(a) The parties to an electronic record notarized by the online notary public;
(b) The qualified custodian of an electronic will notarized by the online notary public;
(c) The title agent, settlement agent, or title insurer who insured the electronic record or engaged the online notary public with regard to a real estate transaction;
(d) The online notary public’s RON service provider whose services were used by the online notary public to notarize the electronic record;
(e) Any person who is asked to accept a power of attorney that was notarized by the online notary public;
(f) The Department of State pursuant to a notary misconduct investigation; and
(g) Any other persons pursuant to a subpoena, court order, law enforcement investigation, or other lawful inspection demand.
(6) The online notary public may charge a fee not to exceed $20 per transaction record for making and delivering electronic copies of a given series of related electronic records, except if requested by:
(a) A party to the electronic record;
(b) In a real estate transaction, the title agent, settlement agent, or title insurer who insured the electronic record or engaged the online notary public with regard to such transaction; or
(c) The Department of State pursuant to an investigation relating to the official misconduct of an online notary public.

If the online notary public does charge a fee, the online notary public shall disclose the amount of such fee to the requester before making the electronic copies.

History.—s. 12, ch. 2019-71.