The Florida Senate

106.11  Expenses of and expenditures by candidates and political committees.--Each candidate and each political committee which designates a primary campaign depository pursuant to s. 106.021(1) shall make expenditures from funds on deposit in such primary campaign depository only in the following manner, with the exception of expenditures made from petty cash funds provided by s. 106.12:

(1)(a)  The campaign treasurer or deputy campaign treasurer of a candidate or political committee shall make expenditures from funds on deposit in the primary campaign depository only by means of a bank check drawn upon the campaign account of the candidate or political committee. The campaign account shall be separate from any personal or other account and shall be used only for the purpose of depositing contributions and making expenditures for the candidate or political committee.

(b)  The checks for such account shall contain, as a minimum, the following information:

1.  The statement "Campaign Account of  (name of candidate or political committee) ."

2.  The account number and the name of the bank.

3.  The exact amount of the expenditure.

4.  The signature of the campaign treasurer or deputy treasurer.

5.  The exact purpose for which the expenditure is authorized.

6.  The name of the payee.

(2)(a)  For purposes of this section, debit cards are considered bank checks, if:

1.  Debit cards are obtained from the same bank that has been designated as the candidate's or political committee's primary campaign depository.

2.  Debit cards are issued in the name of the treasurer, deputy treasurer, or authorized user and state "Campaign Account of  (name of candidate or political committee) ."

3.  No more than three debit cards are requested and issued.

4.  Before a debit card is used, a list of all persons authorized to use the card is filed with the division.

5.  All debit cards issued to a candidate's campaign or a political committee expire no later than midnight of the last day of the month of the general election.

6.  The person using the debit card does not receive cash as part of, or independent of, any transaction for goods or services.

7.  All receipts for debit card transactions contain:

a.  The last four digits of the debit card number.

b.  The exact amount of the expenditure.

c.  The name of the payee.

d.  The signature of the campaign treasurer, deputy treasurer, or authorized user.

e.  The exact purpose for which the expenditure is authorized.

Any information required by this subparagraph but not included on the debit card transaction receipt may be handwritten on, or attached to, the receipt by the authorized user before submission to the treasurer.

(b)  Debit cards are not subject to the requirements of paragraph (1)(b).

(3)  The campaign treasurer, deputy treasurer, or authorized user who signs the check shall be responsible for the completeness and accuracy of the information on such check and for insuring that such expenditure is an authorized expenditure.

(4)  No candidate, campaign manager, treasurer, deputy treasurer, or political committee or any officer or agent thereof, or any person acting on behalf of any of the foregoing, shall authorize any expenses, nor shall any campaign treasurer or deputy treasurer sign a check drawn on the primary campaign account for any purpose, unless there are sufficient funds on deposit in the primary depository account of the candidate or political committee to pay the full amount of the authorized expense, to honor all other checks drawn on such account, which checks are outstanding, and to meet all expenses previously authorized but not yet paid. However, an expense may be incurred for the purchase of goods or services if there are sufficient funds on deposit in the primary depository account to pay the full amount of the incurred expense, to honor all checks drawn on such account, which checks are outstanding, and to meet all other expenses previously authorized but not yet paid, provided that payment for such goods or services is made upon final delivery and acceptance of the goods or services; and an expenditure from petty cash pursuant to the provisions of s. 106.12 may be authorized, if there is a sufficient amount of money in the petty cash fund to pay for such expenditure. Payment for credit card purchases shall be made pursuant to s. 106.125 Any expense incurred or authorized in excess of such funds on deposit shall, in addition to other penalties provided by law, constitute a violation of this chapter. As used in this subsection, the term "sufficient funds on deposit in the primary depository account of the candidate or political committee" means that the funds at issue have been delivered for deposit to the financial institution at which such account is maintained. The term shall not be construed to mean that such funds are available for withdrawal in accordance with the deposit rules or the funds availability policies of such financial institution.

(5)  A candidate who withdraws his or her candidacy, becomes an unopposed candidate, or is eliminated as a candidate or elected to office may expend funds from the campaign account to:

(a)  Purchase "thank you" advertising for up to 75 days after he or she withdraws, becomes unopposed, or is eliminated or elected.

(b)  Pay for items which were obligated before he or she withdrew, became unopposed, or was eliminated or elected.

(c)  Pay for expenditures necessary to close down the campaign office and to prepare final campaign reports.

(d)  Dispose of surplus funds as provided in s. 106.141

History.--s. 11, ch. 73-128; s. 8, ch. 74-200; s. 48, ch. 77-175; s. 2, ch. 78-403; s. 10, ch. 79-365; s. 8, ch. 85-226; s. 13, ch. 89-256; s. 14, ch. 91-107; s. 643, ch. 95-147; s. 25, ch. 2002-17; s. 4, ch. 2002-197.