The Florida Senate

¹216.102  Recording and filing of financial information; handling by Comptroller; penalty for noncompliance.--

(1)  On or before September 30 of each year, each agency supported by any form of taxation, licenses, fees, imposts, or exactions, and the judicial branch, shall, in the form and format prescribed by the Comptroller, file with the Comptroller the financial and other information necessary for the preparation of annual financial statements for the State of Florida as of June 30 in accordance with generally accepted accounting principles. In addition, each such agency and the judicial branch shall prepare financial statements showing the financial position and results of agency or branch operations as of June 30 for internal management purposes.

(a)  Each state agency and the judicial branch shall record the receipt and disbursement of funds from federal sources in a form and format prescribed by the Comptroller. The access to federal funds by the administering agencies or the judicial branch may not be authorized until:

1.  The deposit has been recorded in the State Automated Management Accounting Subsystem using proper, consistent codes which designate deposits as federal funds.

2.  The deposit and appropriate recording required by this paragraph have been verified by the Office of the Treasurer.

(b)  The Comptroller shall publish a statewide policy detailing the requirements for recording receipt and disbursement of federal funds into the State Automated Management Accounting Subsystem and provide technical assistance to the agencies and the judicial branch to implement the policy.

(2)  It shall be the duty of the Comptroller to:

(a)  Prepare and publish annual financial statements for the State of Florida in accordance with generally accepted accounting principles on or before December 31 annually.

(b)  Furnish the Governor, the President of the Senate, and the Speaker of the House of Representatives with copies of the annual financial statements prepared pursuant to paragraph (a).

(c)  Notify each agency and the judicial branch of the data that is required to be recorded to enhance accountability for tracking federal financial assistance.

(d)  Provide reports, as requested, to executive or judicial branch entities, the President of the Senate, the Speaker of the House of Representatives, and the members of the Florida Congressional Delegation, detailing the federal financial assistance received and disbursed by state agencies and the judicial branch.

(e)  Consult with and elicit comments from the Executive Office of the Governor on changes to the State Automated Management Accounting Subsystem which clearly affect the accounting of federal funds, so as to ensure consistency of information entered into the Federal Aid Tracking System by state executive and judicial branch entities. While efforts shall be made to ensure the compatibility of the State Automated Management Accounting Subsystem and the Federal Aid Tracking System, any successive systems serving identical or similar functions shall preserve such compatibility.

(3)  Should any agency or the judicial branch fail to comply with the provisions of subsection (1), the Comptroller may refuse to honor salary claims for agency or branch fiscal and executive staff until the agency or branch corrects its deficiency.

(4)  The Comptroller may prescribe rules to implement this section.

History.--s. 31, ch. 69-106; s. 1, ch. 74-29; s. 9, ch. 80-45; s. 1, ch. 86-103; s. 48, ch. 92-142; s. 2, ch. 95-303; s. 33, ch. 95-312.

¹Note.--As amended by s. 2, ch. 95-303. This version is published as the last expression of legislative will (see Journal of the Senate 1995, p. 1063, and Journal of the House of Representatives 1995, p. 807). Section 216.102 was also amended by s. 33, ch. 95-312, and that version reads:

216.102  Filing of financial information; handling by Comptroller; penalty for noncompliance.--

(1)  By September 30 of each year, each agency supported by any form of taxation, licenses, fees, imposts, or exactions, the judicial branch, and, for financial reporting purposes, each component unit of the state as determined by the Comptroller must prepare, using generally accepted accounting principles, and file with the Comptroller the financial and other information necessary for the preparation of annual financial statements for the State of Florida as of June 30. In addition, each such agency and the judicial branch shall prepare financial statements showing the financial position and results of agency or branch operations as of June 30 for internal management purposes.

(2)  Financial information must be contained within the State Automated Management Accounting Subsystem. Other information must be submitted in the form and format prescribed by the Comptroller.

(a)  Each component unit shall file financial information and other information necessary for the preparation of annual financial statements with the agency or branch designated by the Comptroller, by the date specified by the Comptroller.

(b)  The state agency or branch designated by the Comptroller to receive financial information and other information from component units shall include the financial information in the State Automated Management Accounting Subsystem and shall include the component units' other information in its submission to the Comptroller.

(3)  The Comptroller shall:

(a)  Prepare annual financial statements for this state on or before December 31 of each year, using generally accepted accounting principles.

(b)  Furnish the Governor, the President of the Senate, and the Speaker of the House of Representatives with copies of the annual financial statements prepared pursuant to paragraph (a).

(4)  If any agency or the judicial branch fails to comply with the provisions of subsection (1) or subsection (2), the Comptroller may refuse to honor salary claims for agency or branch fiscal and executive staff until the agency or branch corrects its deficiency.

(5)  The Comptroller may withhold any funds payable to a component unit that does not comply with the provisions of subsection (1) or subsection (2) until the component unit corrects its deficiency.

(6)  The Comptroller may prescribe rules to administer this section.